Â鶹ÊÓƵ

Student Accounts

Policies and Refunds

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Â鶹ÊÓƵ recognizes that individual circumstances may require special consideration. Students and/or their parents are encouraged to contact the College's Financial Aid Office, Dean of Students' Office, or the Admission Office should they have any questions. An appeals process exists for students or parents who feel that circumstances warrant exceptions from these published policies. Appeals should be directed to the Director of Financial Aid.

Registration hold policy

A registration hold blocks a student from registering for classes.

A hold will be placed on all accounts that have a balance over $500 by the due date of August 31 for fall semester and January 31 for spring semester. A hold will also be placed on an account that has not made the first three payments on the Â鶹ÊÓƵ Payment Plan. 
 
To remove the hold from an account one of the following options must be completed:
  • Reduce the balance due to $500 or less before registration.
  • Make a payment of 75% of the balance and an updated payment plan to pay the balance in full by November for the fall semester and April for spring semester.
  • Apply for an alternative loan to cover the outstanding balance on the account. Once the loan is certified by Â鶹ÊÓƵ the hold will be removed from the account. If the loan funds do not arrive at Â鶹ÊÓƵ in a timely manner, the student will be removed from the classes that they registered for.

Transcript hold policy

Students that are currently enrolled at Â鶹ÊÓƵ and have a hold on their transcript from the Student Accounts Office can gain access to their transcript if on of the following occurs:
  1. If the current total outstanding balance is less than $1000.
  2. If the student has entered into and as, determined by Â鶹ÊÓƵ, is in compliance with the payment plan. In compliance with a payment plan is defined as follows:
    1. In Compliance: The student shall be considered in compliance with the payment plan agreement, if there are no past due payments on the payment plan. If there are past due payments, the student can make the past due payments to be considered in compliance.
    2. Minimum Monthly Payment: The minimum payment accepted will be determined as to when the transcript is requested in the semester:
      1. First Month of Term - 1/5 of balance
      2. Second Month of Term - 2/5 of balance
      3. Third Month of Term - 3/5 of balance
      4. Fourth Month of Term - 4/5 of balance
      5. Fifth Month of Term - full balance or reduce to $1000 or less
  3. If the transcript request is made by a prospective employer for the student, the transcript will be send directly to the prospective employer
Students that have a past due student account balance with Â鶹ÊÓƵ and have a hold on their transcript from the Student Accounts Office can gain access to their transcript if one of the following occurs:.
  1. If the current total outstanding student account balance is less than $1000.
  2. If the student has entered into, and as determined by Â鶹ÊÓƵ, is compliance with a payment plan. In compliance with a payment plan is defined as follows:
    1. In Compliance: The student shall be considered in compliance with the monthly payment plan agreement, after the student makes 12 consecutive, on-time, monthly payments. The first payment will be 25% of the unpaid balance due and the remaining payments will be 5% of the unpaid balance after the 25% down payment is made. The student will not be in compliance, if during the 12 consecutive months they fail to make a monthly payment by the last day of each month. The student can regain compliance status after they have made 12 consecutive, on-time, monthly payments after the non-compliance time period.
    2. On-Time: Payments: Payments are due the last day of each month or withing in 2 business days of the due date.
    3. Minimum Payment: The reasonable minimum monthly payment will be 5% of the unpaid balance on the account after a down payment of 25% of the unpaid balance is made to start the payment plan.
  3. If the transcript request is made by a prospective employer for the student, the transcript will be sent directly to the prospective employer
  4. If Â鶹ÊÓƵ has sent the debt for repayment to an outside collection agency

Student Account Refunds

Refunds for students with credit balances are processed each semester. 
  • For fall semester they are processed around October 1 and spring semester around February 1. 
  • Students will need to request the refund by completing the .
 
All student refunds will be directly deposited into their personal bank account on file with Â鶹ÊÓƵ. 
  • If they are not set up with direct deposit, a check will be sent to your on-campus mailbox. 
  • If the refund is made payable to a parent a check will be mailed to the address provided on the form.

Tuition refund insurance

The is an insurance program which supplements the Â鶹ÊÓƵ Refund Policy.
 
Each year thousands of college students are unable to complete classes for the semester due to unforeseen medical issues such as illness, accidents, concussions, or mental health related issues. Unfortunately, in many cases these families are unable to recoup all of their tuition dollars. 
  • At Â鶹ÊÓƵ, depending on the timing of the withdrawal, there may be circumstances where you may not be eligible to receive a refund of all of your tuition and fees. 
  • We understand that these types of situations can be a financial hardship for many families. 
  • Therefore, we are pleased to make available the Tuition Refund Insurance plan.
 
Tuition Refund Insurance can help your tuition, fees, and room/board charges, up to the policy limits, if you are unable to complete the semester due to a covered medical reason such as an illness, accident, or mental health issue. This insurance program complements and enhances our school's refund policy and we believe families will benefit from this added protection. 
 
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