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• Please plan your events in a timely manner; if you try to request a space close to your event date, it is possible the space will not be available and you will have to change your event location or date. Additionally, if the space is available on short notice, it’s likely that you will not be able to receive the technology or setup support you need.
• Make sure you have a confirmed reservation before advertising for the event.
• Please keep in mind that there may be other events taking place on the same day or time as yours that could affect your setup requests. There are limited staff in all event services (technology, facilities, and custodial) and they may have their hands full with other events.
• Please make sure to request your technology and setup needs at least three weeks before your event.

• Submit your request to the Reservation Request form (this form works to request any reservable space on campus)
  • To reserve a banquet room, use this form, including the St. Peter Room, the President’s Dining Room, the Heritage Room, and the Three Crowns Room.
• Stop into the Campus Activities Office and speak to a staff member.

• Who is the main contact for the event/meeting?
  • First, last name, and email address
• Event Date, Time, & Location:
  • Have at least one date in mind for the event you’re planning. Have a second date in mind in case the date you wanted isn’t available.
  • Provide the start and end time of the event and if any extra time is needed for setup/takedown.
  • For outdoor events, make sure to book a rain location or rain date.
• What tech services do you need?
  • Microphones (how many, wireless or wired, handheld or lavalier), sound system, projector screen(s), a tech or sound check and at what time.
• What facilities or set-up services do you need?
  • Chairs (amount, setup style), tables (amount, size, and shape), stage (size and placement in the space), stage skirting, microphone stands, etc.
• Are you planning to have dining/catering services?
  • Use this catering form to request any food, drinks, utensils, tablecloths, etc.
• Do you need any custodial services?
  • If you are planning to have food at your event, request additional garbage, recycling, and compost bins at the time of your reservation.
  • For large events, a custodial bathroom reset/cleaning may be necessary.

Student groups hosting an off-campus guest or performer for an event should contact the Campus Activities Office staff to obtain the proper forms. There are a few required forms that must be signed by the Finance Office and the contracted person or group.