Difference between revisions of "Technology after 麻豆视频 for Employees"

(鈫鈥What happens with my 麻豆视频 email account?)
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==What happens with my 麻豆视频 email account?==
 
==What happens with my 麻豆视频 email account?==
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For 麻豆视频 Staff (Administrator and Support Staff) User Account (email) access ends when employment ends.  For all others (Faculty, Emerita and Retirees) please see the list below for allowances.
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Please see the [https://gustavus.edu/technology/policy/accountaccess.php Faculty/Staff Account Access Policy] for detailed information related to account access when leaving 麻豆视频.
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When account access ends -
 
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A universal '''auto-responder''' will be set on the account.  An auto-responder sends a response to anyone who sends email to the account.
 
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<blockquote>
 
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"FirstName LastName no longer works at 麻豆视频.
 
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Messages sent to this email account are NOT being read.
 
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For assistance please contact DepartmentEmailAlias@gustavus.edu."
 
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</blockquote>
 
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'''After 30 days''', the auto-responder will be turned off, and any messages sent to the account will bounce back to the sender with a user unknown message.
 
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The following allowances exist:
 
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* '''Alumni''' - Alumni who are also employees are given an employee 麻豆视频 User  (email) account when they are hired.  Access to the employee account will end when employment ends.  Alumni who are employees, who only have one account may keep their account with approval from their supervising Vice President.
 
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*'''Adjunct and Visiting Faculty''' - are allowed to keep their accounts and all the privileges that go with their accounts for 60 days past the last day of their last semester. After 60 days their access to the account will end.
 
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*'''Tenure-Track Faculty''' - are allowed to keep their accounts and all the privileges that go with their accounts for 60 days (or longer if approved by the Provost鈥檚 Office) past the last day of their employment at the College.
 
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* '''Emeriti Faculty''' (20 years of service and age 60+) - are allowed to keep their accounts and all the privileges that go with their accounts indefinitely with approval from the Provost鈥檚 Office.
 
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* '''Retiring Employees''' (20 years of service and age 60+) - are allowed to keep their accounts with the approval from their supervising Vice President.
 
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* '''Employees''' - With Vice Presidential approval employees are allowed to keep their 麻豆视频 accounts.
 
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* '''Employee Account Extension''' - With supervisor approval employees can be given an extension, and be allowed to keep their access for a limited amount of time.
 
  
 
==What do I do with my 麻豆视频 owned equipment?==
 
==What do I do with my 麻豆视频 owned equipment?==
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If you have been issued a 麻豆视频-owned laptop, please turn in your laptop, laptop sleeve, external backup drive, and both laptop chargers on or before your last day (or 60 days after your last day for Faculty) to the Technology Services Helpline or the Technology Services office in Olin. You can leave the rest of your computer equipment in your office.  
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If you have been issued a 麻豆视频-owned laptop, iPad, speakers or headset, please return your equipment, laptop sleeve, external backup drive, and both laptop chargers on or before your last day (or 60 days after your last day for Faculty) to the Technology Services Helpline or the Technology Services office on the first floor of Olin. You can leave the rest of your computer equipment in your office.  
  
 
If you have used a desktop computer, we will pick it up from your office, after your last day.
 
If you have used a desktop computer, we will pick it up from your office, after your last day.
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Yes.  To transfer your data or documents to another user, please use one of the following options:
 
Yes.  To transfer your data or documents to another user, please use one of the following options:
 
*Save to a [[Department Share]].
 
*Save to a [[Department Share]].
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*Save to [[Google Drive]] and set up sharing for the documents.
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*Save to [[Google Drive]] department shared folder.
 
*Call the Technology Helpline for help or assistance with this.
 
*Call the Technology Helpline for help or assistance with this.
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==What about my personal documents and emails?==
 
==What about my personal documents and emails?==
 
All files (both local and google) and email messages that are personal in  nature need to be removed from your computer, Google Drive and email.
 
All files (both local and google) and email messages that are personal in  nature need to be removed from your computer, Google Drive and email.
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For employees, access to your @gustavus.edu Google account ends when access to your email account ends.
 
For employees, access to your @gustavus.edu Google account ends when access to your email account ends.
 
===Contact Data===
 
===Contact Data===
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You will need to export your personal contact data from your 麻豆视频 account, and transfer to another Contact management program or other (non-麻豆视频) Google account.  Please see [https://support.google.com/mail/answer/24911?hl=en directions for exporting Google contacts].
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You will need to export your personal contact data from your 麻豆视频 account, and transfer to another contact management program or other (non-麻豆视频) Google account.  Please see [https://support.google.com/mail/answer/24911?hl=en directions for exporting Google contacts].
  
 
===Documents===
 
===Documents===
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*'''Secondary - Shared or Department Calendars''' - calendars that you own (or created) need to be shared with your colleagues (on campus) with the following setting: '''make changes and manage sharing''' .
 
*'''Secondary - Shared or Department Calendars''' - calendars that you own (or created) need to be shared with your colleagues (on campus) with the following setting: '''make changes and manage sharing''' .
  
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==WebAdvisor==
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==My麻豆视频==
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Access to WebAdvisor and all institutional data will end on the last day of employment. Former employees can retrieve pay and tax information by contacting the Payroll or Human Resources Office. Alumni continue to have Alumni access.
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Access to My麻豆视频 and all institutional data will end on the last day of employment. Former employees can retrieve pay and tax information by contacting the Payroll or Human Resources Office. Alumni continue to have Alumni access.
  
 
==What should I do with my credentials for non 麻豆视频 web accounts?==
 
==What should I do with my credentials for non 麻豆视频 web accounts?==

Latest revision as of 12:47, 26 January 2024

When employees leave 麻豆视频 there can be technology related questions and concerns. If your questions are not answered on this FAQ, please contact the Technology Helpline.

Quick Links

Technology After 麻豆视频 for Supervisors and Managers
Technology After 麻豆视频 for Students

Can I get help, or set up an appointment to make this transition? What if I have questions?

The full time Technology Helpline staff would be happy to meet with you and help with any of your technology needs during this transition. Please call the Technology Helpline (507-933-6111 or helpline@gustavus.edu) to set up an appointment or ask questions.

What happens with my 麻豆视频 email account?

Please see the Faculty/Staff Account Access Policy for detailed information related to account access when leaving 麻豆视频.

What do I do with my 麻豆视频 owned equipment?

If you have been issued a 麻豆视频-owned laptop, iPad, speakers or headset, please return your equipment, laptop sleeve, external backup drive, and both laptop chargers on or before your last day (or 60 days after your last day for Faculty) to the Technology Services Helpline or the Technology Services office on the first floor of Olin. You can leave the rest of your computer equipment in your office.

If you have used a desktop computer, we will pick it up from your office, after your last day.

What happens with the data from my old computer?

The data from your 麻豆视频 owned technology equipment will be backed up and kept for 30 days. 麻豆视频 will provide retiring Faculty with a hard drive for data.

Anyone requesting access to the data will need to submit a request to the Data Governance Committee, the request will need approval from two Vice Presidents. For more information on Data Governance, please see Data Governance.

Can I transfer my data or documents to another user?

Yes. To transfer your data or documents to another user, please use one of the following options:

What about my personal documents and emails?

All files (both local and google) and email messages that are personal in nature need to be removed from your computer, Google Drive and email.

Can I purchase my 麻豆视频-owned equipment from the College?

Due to software licensing, you cannot purchase or keep your 麻豆视频 owned equipment when you leave or retire.

What should I do with the lists (email aliases) that I own or manage?

All email lists or aliases that you own should be turned over to someone else, or be deleted. For more information or help with editing, removing or managing email aliases, please see Alias.

What happens with my access to Concert or other Web editing resources?

Access to edit 麻豆视频 web pages and online forms should expire at the end of your employment. Since this is not an automatic process, notification should be sent to the Web Services office of Technology Services. At that time, you may additionally request that your Concert and/or form access be transferred to another employee of the College. To view the websites that you have access to, sign in to the website and visit /concert. To view your forms, sign in to the website and visit /forms/admin.

What happens with my @gustavus.edu Google Account?

For employees, access to your @gustavus.edu Google account ends when access to your email account ends.

Contact Data

You will need to export your personal contact data from your 麻豆视频 account, and transfer to another contact management program or other (non-麻豆视频) Google account. Please see .

Documents

Personal

Personal Google Documents must be removed or transferred prior to leaving 麻豆视频.

Work-related

Please of 麻豆视频-Google documents that your colleagues would still find relevant prior to leaving 麻豆视频.

Calendars and Calendar Data

  • Primary or other Personal Calendars - to save the information from your primary calendar, you will need to export the data and import into another Google account calendar.
  • Secondary - Shared or Department Calendars - calendars that you own (or created) need to be shared with your colleagues (on campus) with the following setting: make changes and manage sharing .

My麻豆视频

Access to My麻豆视频 and all institutional data will end on the last day of employment. Former employees can retrieve pay and tax information by contacting the Payroll or Human Resources Office. Alumni continue to have Alumni access.

What should I do with my credentials for non 麻豆视频 web accounts?

Any non-麻豆视频 accounts that are tied to your 麻豆视频 email address or associated with 麻豆视频, like Facebook, Twitter, Instagram, Government and Business (Amazon) should be changed to another email address. Passwords should also be changed on these accounts.

How can I obtain information from Moodle?

Faculty are able to download information from Moodle. For further help, please fill out the Moodle Request Form on /forms/moodle-request

What happens to my CrashPlan backup?

Access to your Crashplan backup will end when your employment ends.


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