Difference between revisions of "Password"

(→‎Creating strong passwords)
(→‎鶹Ƶ User Account/WebAdvisor/My鶹Ƶ)
 
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A '''password''' is a key one uses to access secure resources like [[e-mail]], files stored on the network, or [[voice mail]]. At 鶹Ƶ, users have different passwords for various systems.  Passwords should be changed often and not shared with anyone.
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A '''password''' or '''passphrase''' is a key one uses to access secure resources like [[e-mail]], files stored on the network, or [[voice mail]]. At 鶹Ƶ, users have different passwords for various systems.  Passwords should be unique, long and not shared with anyone.
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<blockquote>''"Treat your password like your toothbrush. Don't let anybody else use it, and get a new one every six months."''<br/>
 
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:-Clifford Stoll</blockquote>
 
  
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<BR>
 
  
 
==Types==
 
==Types==
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;E-mail/Lab access/Home Directory/Google Calendar
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===鶹Ƶ User Setting Account===
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:The same password allows you to check your e-mail, access your [[home directory]], log into [[computer labs|lab machines]] on campus and log into your 鶹Ƶ [[Google_Calendar]] account.  This password is called your [[鶹Ƶ password]]. This password expires every year, which means every year you will need to change this password.
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E-mail, lab access, Moodle, Home Directory, Google Calendar and Docs, Office365 and computer logins are all controlled by this password.  The same password allows you to check your e-mail, access your [[home directory]], log into [[computer labs|lab machines]] on campus, log into your 鶹Ƶ [[Google_Calendar]] account and log into your 鶹Ƶ issued computer (faculty and staff).  This password is called your 鶹Ƶ User Account passphrase.
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;Computer login password
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====鶹Ƶ Account Passphrase Expiration Policy ====
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:You use this password to log into your personally owned computer or the computer on your desktop at work.  Many users have their login password and 鶹Ƶ password synchronized, but this does not happen automatically. This password does not currently have an expiration date.
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* Employee passphrase expire every 12 months
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;Datatel/WebAdvisor
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* Student accounts without [https://gustavus.edu/gts/Duo_Two_Factor_Authentication DUO two-factor authentication] enabled expire every 12 months.
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:This password allows students to check their grades, register for classes and check their progress towards graduation. Additionally, it allows faculty and staff to check on advisees and submit grades. This password will not expire.
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* Student accounts with [/gts/Duo_Two_Factor_Authentication DUO two-factor authentication] enabled expire every 5 years.
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;[[Voicemail]]
 
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:This password gives users access to their voice mailbox.
 
  
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==Creating strong passwords==
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===[[Voicemail]]===
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;Length
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This password gives users access to their voice mailbox.
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:The longer the password, the stronger the password.  Your [[鶹Ƶ password]] must be at least 8 characters in length.
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----
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;Mixed case
 
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:Add capital letters, not just at the beginning of your password.
 
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;Digits and punctuation
 
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:Add numbers or punctuation characters to your password.
 
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;Easy to remember
 
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:Retrieving or resetting lost passwords can take time and be troublesome, so it is important to make your password something you will remember.
 
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;Still having trouble?
 
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:It may be helpful to think of a phrase that is easy for you to remember such as "I like chocolate chip cookies." Then, use the first characters of each word in the phrase: "ilccc."  Finally, add some numbers, punctuation, and variation in case: "I!lCC88c."
 
  
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==Changing==
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==Creating Strong Passwords/Passphrases==
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===E-mail/Account===
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===Unique===
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;Forgot Your Password
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Make sure your 鶹Ƶ User Account passphrase is unique, and not used at other sites.
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:If you have forgotten your 鶹Ƶ password, please stop by the [[Technology Helpline]] and have your password reset. 
 
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;Change Your Password
 
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:You can change your 鶹Ƶ password by visiting the [/account/?pr=changePassword change password] page.
 
  
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===WebAdvisor/Datatel===
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===Long===
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;Forgot Your Password or PIN
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The longer the password, the stronger the password.  Your [[鶹Ƶ password]] must be at least 15 characters in length.
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:If you have forgotten your WebAdvisor password, please visit the [https://webadvisor.gac.edu/online_services/st/stmenu.html WebAdvisor] site and click '''I forgot my PIN and need to reset it'''.  Follow the prompts and an e-mail will be sent to your 鶹Ƶ e-mail account with a temporary password.  You will need to select a permanent password when you log in with the temporary one.
 
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;Change Your Password or PIN
 
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:You can change your WebAdvisor password or PIN by visiting the WebAdvisor site and clicking '''I know my PIN and want to change it'''.
 
  
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===Computer login===
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===Mixed Case, Digits and Punctuation===
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;Macintosh
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Add capital letters, not just at the beginning of your password.
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:Many users have their machine login password synchronized with their 鶹Ƶ password. If you do not currently use your e-mail password to log into your account, the directions below will help you change your computer login password.
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Add numbers or punctuation characters to your password.
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:To change your computer login password:
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#Select '''System Preferences''' from the Apple Menu. 
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===Working with strong passwords===
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#Open the '''Accounts''' preference. 
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Retrieving or resetting lost passwords can take time and be troublesome, so it is important to make your password something you will remember or you can store in a password management solution such as [http://keepass.info/ KeePass] or [https://lastpass.com/ LastPass].
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#Select your user account on the left side and click '''change password''' on the password portion of the window.   
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#You will be prompted for your old password and then asked for your new password twice.
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===Private===
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;Windows
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Make sure you are the only one who knows your password.
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:Many users have their computer login password synchronized with their 鶹Ƶ password. If you do not currently use your e-mail password to log into your account, the directions below will help you change your computer login password.
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===Still having trouble?===
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:To change your computer login password
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*Think of a phrase that is easy for you to remember - "The wind blows hard at 鶹Ƶ"
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#click the '''Ctrl''', '''Alt''' and '''Del''' keys at the same time.
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*Use the first letters of each word in the phrase - "TwbhaG"
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#Select the '''Change Password...''' option.   
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*Change the a to @ and add some numbers or punctuation - "Twbh@G!99"
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#You will be prompted for your old password and then asked for the new password twice.  
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----
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====See also====
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[[Change windows user password]] - more detailed instructions and information.
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==Changing Passwords/Passphrases==
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===鶹Ƶ User Account/My鶹Ƶ===
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If you '''know''' your 鶹Ƶ User Account passphrase and want to '''change it''': {{Gus Page Access Numbered}}
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<ol start="5">
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<li>Click '''Change passphrase''' under the Sign-In & Security heading.</li>
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<li>Follow the prompts.</li>
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</ol>
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If you have '''forgotten''' your 鶹Ƶ passphrase:
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*Stop by the [[Technology Helpline]], with proof of identity and have your passphrase reset.
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*Use the '''self reset tool'''. If you have an '''alternate email''' on file, you can have a passphrase reset request sent to that address.
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To use the '''Self Reset''' Option:
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{{Gus Page Password Reset}}
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To check if you have an '''alternate email''' address set:
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{{Gus Page Access Numbered}}
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<ol start="5">
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<li>Click '''Contact information''' under the Personal Info & Privacy heading.</li>
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<li>Verify or supply your Alternate email address. </li>
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</ol>
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*Alumni who are not on campus, who don't know their password, who can't use the '''Self Reset''', can contact the Technology Helpline (507-933-6111).  Please call M - F between 8 am - 4:30 pm and speak with a full time staff member.  You will need to answer some identification questions before the passphrase can be reset.
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====When I change my passphrase what devices and programs need to be adjusted?====
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When you change your 鶹Ƶ User Account passphrase multiple devices and programs may need to be adjusted.  Please visit: [[I_changed_my_鶹Ƶ_User_Account_password... |Help Pages for Updating Devices and Applications]]
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*Smartphones and tablets will need settings adjusted if you check your 鶹Ƶ email, calendars or any other resources with them. For smartphones, tablets and iOS devices, if you are not prompted to update your password when you check e-mail, send e-mail or check your calendar, we recommend you remove the account and add it back.  For help, please see: [[My_鶹Ƶ_user_account_password_has_changed#Smartphones_and_Tablets |Help with Smartphones and Tablets]]
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*E-mail clients such as Apple Mail or Mozilla Thunderbird will need settings adjusted.  Please see: [[My_鶹Ƶ_user_account_password_has_changed#E-mail_clients | Help with updating email clients]]
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*Calendar programs such as Calendar for OSX configured with 鶹Ƶ Google Calendar.
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*Faculty, staff and students will need to log into their office and lab computers with their new passphrase.  Please see: [[My_鶹Ƶ_user_account_password_has_changed#Machine_Logins | Help with machine logins]].
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===Colleague===
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If you have forgotten your [[Colleague]] password, please contact David Maas in [[Administrative Information Systems]].
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----
  
 
==Voicemail==
 
==Voicemail==
 
Follow the prompts on the [[voicemail]] page for more information.
 
Follow the prompts on the [[voicemail]] page for more information.
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==See also==
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[[Category:Security]]

Latest revision as of 10:17, 21 February 2022

A password or passphrase is a key one uses to access secure resources like e-mail, files stored on the network, or voice mail. At 鶹Ƶ, users have different passwords for various systems. Passwords should be unique, long and not shared with anyone.


Types

鶹Ƶ User Setting Account

E-mail, lab access, Moodle, Home Directory, Google Calendar and Docs, Office365 and computer logins are all controlled by this password. The same password allows you to check your e-mail, access your home directory, log into lab machines on campus, log into your 鶹Ƶ Google_Calendar account and log into your 鶹Ƶ issued computer (faculty and staff). This password is called your 鶹Ƶ User Account passphrase.

鶹Ƶ Account Passphrase Expiration Policy

Voicemail

This password gives users access to their voice mailbox.

Creating Strong Passwords/Passphrases

Unique

Make sure your 鶹Ƶ User Account passphrase is unique, and not used at other sites.

Long

The longer the password, the stronger the password. Your 鶹Ƶ password must be at least 15 characters in length.

Mixed Case, Digits and Punctuation

Add capital letters, not just at the beginning of your password. Add numbers or punctuation characters to your password.

Working with strong passwords

Retrieving or resetting lost passwords can take time and be troublesome, so it is important to make your password something you will remember or you can store in a password management solution such as or .

Private

Make sure you are the only one who knows your password.

Still having trouble?

  • Think of a phrase that is easy for you to remember - "The wind blows hard at 鶹Ƶ"
  • Use the first letters of each word in the phrase - "TwbhaG"
  • Change the a to @ and add some numbers or punctuation - "Twbh@G!99"

Changing Passwords/Passphrases

鶹Ƶ User Account/My鶹Ƶ

If you know your 鶹Ƶ User Account passphrase and want to change it:

  1. Click on the yellow user icon on the (upper right hand corner).
  2. Supply your 鶹Ƶ credentials (e-mail username and password).
  3. Click on your image on the home page (upper right hand corner).
  4. Select 鶹Ƶ User Settings.
  1. Click Change passphrase under the Sign-In & Security heading.
  2. Follow the prompts.


If you have forgotten your 鶹Ƶ passphrase:

  • Stop by the Technology Helpline, with proof of identity and have your passphrase reset.
  • Use the self reset tool. If you have an alternate email on file, you can have a passphrase reset request sent to that address.

To use the Self Reset Option:

  1. Click on the yellow user icon on the (upper right hand corner).
  2. When prompted for your username and password, click the Forgot? link above the password text box.
  3. Supply your 鶹Ƶ e-mail username, and click RESET PASSWORD.
  4. An email will be sent to your alternate e-mail address with directions for resetting your 鶹Ƶ User Account password.

To check if you have an alternate email address set:

  1. Click on the yellow user icon on the (upper right hand corner).
  2. Supply your 鶹Ƶ credentials (e-mail username and password).
  3. Click on your image on the home page (upper right hand corner).
  4. Select 鶹Ƶ User Settings.
  1. Click Contact information under the Personal Info & Privacy heading.
  2. Verify or supply your Alternate email address.
  • Alumni who are not on campus, who don't know their password, who can't use the Self Reset, can contact the Technology Helpline (507-933-6111). Please call M - F between 8 am - 4:30 pm and speak with a full time staff member. You will need to answer some identification questions before the passphrase can be reset.

When I change my passphrase what devices and programs need to be adjusted?

When you change your 鶹Ƶ User Account passphrase multiple devices and programs may need to be adjusted. Please visit: Help Pages for Updating Devices and Applications

  • Smartphones and tablets will need settings adjusted if you check your 鶹Ƶ email, calendars or any other resources with them. For smartphones, tablets and iOS devices, if you are not prompted to update your password when you check e-mail, send e-mail or check your calendar, we recommend you remove the account and add it back. For help, please see: Help with Smartphones and Tablets
  • E-mail clients such as Apple Mail or Mozilla Thunderbird will need settings adjusted. Please see: Help with updating email clients
  • Calendar programs such as Calendar for OSX configured with 鶹Ƶ Google Calendar.
  • Faculty, staff and students will need to log into their office and lab computers with their new passphrase. Please see: Help with machine logins.

Colleague

If you have forgotten your Colleague password, please contact David Maas in Administrative Information Systems.

Voicemail

Follow the prompts on the voicemail page for more information.

See also

Retrieved from "/gts/w/index.php?title=Password&oldid=39001"