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| − | This article describes the 鶹Ƶ printing policies, how to use the 鶹Ƶ print accounting system and how to locate and install printers around campus. | + | This article describes the printing policies at 鶹Ƶ and includes links for using the 鶹Ƶ print accounting system, locating and installing printers around campus and using the print accounting system. |
| | | | |
| − | ==鶹Ƶ print accounting policy==
| + | {{PrintQuickLinks}} |
| − | 鶹Ƶ has updated their print policy in the Fall of 2010 that tracks and appropriately charges for printing both black and white and color documents on campus.
| + | ---- |
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| − | ===Students=== | + | ==鶹Ƶ Print Accounting Policy== |
| − | Students are given '''600 "printing units"''' per academic year at no charge on all college-owned printers. One ''printing unit'' is defined as '''one side of an 8.5" x 11" page''' on a '''black and white''' printer. A single side of an 8.5" x 11" page printed on a '''color''' printer counts as '''4 units'''.
| + | 鶹Ƶ uses a print accounting system for tracking and charging for both student and staff locations, for printers and copiers. The system is supported through both the Technology Services and Mail and Printer Services Departments and Marco on campus. 鶹Ƶ has been using a print accounting system since 2010. |
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| − | Any printing that exceeds the initial 600 units will be charged to the student at a rate of '''$0.05 per printing unit'''. This equates to $0.05 per 8.5" x 11" side on a black and white printer, and $0.20 per 8.5" x 11" side on a color printer. See [[Printing#Printing_charges|Printing charges]] for a summary of these charges, along with additional details about large paper (11" x 17") charges.
| + | ---- |
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| − | A duplex discount will be given for printing on both sides of one sheet of paper. The discount will be 1 cent off the second side. For example a 2 page document printed on piece of paper will be 9 cents (5 + 4 cents) instead of 10 cents.
| + | ===Student Print Account Policy=== |
| | + | Students are allowed and encouraged to install the printers in the residence halls and academic labs on their personally owned computers. For installation directions, please see: [[Adding_a_Student_Lab_Printer | Adding a Student Lab Printer]]. For more information on using the Print Account system for students, please see: [[Using the Student Print Accounting System]] |
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| − | After using their free printing units, users will need to log in to [http://print.gac.edu print.gac.edu] and authorize their student account to be billed at the end of the month for the dollar amount they select. For more information see [[#Adding_funds_to_your_account|Adding funds to your account.]]
| + | 鶹Ƶ Technology Services fully supports the printers in these locations. If a printer is low on [[toner]], paper, or having issues, simply call the [[Technology Helpline]] (507-933-6111) for assistance. |
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| − | If any funds are left over on a student account at the end of an academic year, a student will be able to carry over a max of 200 printing units. Printing units cannot be cashed out and will be lost when a student graduates. Carry over and new funds will be calculated in late August to allow printing throughout the summer for Seniors.
| + | The print accounting system charges and tracks printing. A single side of a single page (8.5" x 11") costs $0.06 to print in black and white. |
| | | | |
| − | ===Faculty, staff, and departments=== | + | ====Adding Money==== |
| − | Faculty and staff are encouraged to use their departmental printers. Non-departmental printers may be used, but printouts will be charged against departmental accounts. '''Faculty and staff should not add funds to their account manually.''' Instead the department will receive a bill at the end of each month for payment.
| + | Money can be added to student print accounts at any time. Funds are added at the print.gac.edu web interface. For more information see: |
| | + | [[Using_the_Student_Print_Accounting_System#Adding_funds_to_your_account_.28students_only.29 | Adding funds to your account.]] |
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| − | ===Student organizations, special groups, etc=== | + | ====Carry Over==== |
| − | In instances where a student organization, teacher's assistant or other special groups need to print on campus they can use a '''special purpose account''' instead of charging their own personal accounts. More information can be found at [[Special_purpose_account_printing|Special purpose account printing]]
| + | Funds left on a student account at the end of an academic year, will not be carried over to the following year. Printing balances cannot be cashed out and will be lost when a student graduates. |
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| − | ===Non-鶹Ƶ users / guests=== | + | ====Printing Charges==== |
| − | Non-鶹Ƶ users may print on the public printers in the library. Individuals will need to register a username and password for their account and purchase a prepaid card from the library staff. More information can be found at [[Guest_printing|Guest printing]]
| + | The following summarizes charges for various printing types. All charges given are '''per side'''. |
| − | | |
| − | ===Printing charges=== | |
| − | The following summarizes charges for various printing sizes and types. All charges given are '''per side'''. | |
| | {| class="fancy sortable" | | {| class="fancy sortable" |
| − | ! Paper size
| |
| | ! Type of printing | | ! Type of printing |
| | ! Charge | | ! Charge |
| | |- | | |- |
| − | |8.5" x 11"||black and white||$0.05 (1 unit)
| + | |black and white||$0.06 |
| | |- | | |- |
| − | |8.5" x 11"||color||$0.20 (4 units)
| + | |color||$0.25 |
| − | |-
| |
| − | |11" x 17"||black and white||$0.10 (2 units)
| |
| − | |-
| |
| − | |11" x 17"||color ||$0.40 (8 units)
| |
| | |- | | |- |
| | |} | | |} |
| | | | |
| − | ==Using the print accounting system== | + | ====Student organizations, special groups, etc==== |
| − | | + | Student organizations, teacher's assistants or other special groups that need to print on campus, to student printers, can use a '''special purpose account'''. More information can be found at [[Special_purpose_account_printing|Special purpose account printing]] |
| − | ===Releasing print jobs=== | + | ===Faculty, Staff, and Departments=== |
| − | '''After printing documents, you may notice that they are not coming out of the printer. This is because the print job needs to be released in order to print. See the directions below on releasing your print job.''' | + | Faculty and staff are encouraged to use their departmental printers. Non-departmental (Student) printers may be used, but costs will be charged against departmental accounts. '''Faculty and staff should not add funds to their account manually.''' Instead the department will receive a bill at the end of each month. |
| − | | + | ====Adding printers==== |
| − | #Point your web browser (i.e. Firefox, Safari, etc) to [http://print.gac.edu print.gac.edu]
| + | Installing Printers for Faculty and Staff - Please see: [[Adding_a_Faculty_Department_Printer | Adding a Faculty/Staff Department Printer]] |
| − | #Enter your 鶹Ƶ email username and password and click '''Login'''
| |
| − | #On the toolbar on the top of the webpage click '''Jobs Pending Release'''
| |
| − | #From the list of pending print jobs, locate the job(s) you would like released
| |
| − | #Click '''print''' next to each job you would like to release. If you would like to cancel your job click the corresponding '''cancel''' button
| |
| − | #Click '''Logout''' on the toolbar at the top of the webpage if you are finished printing documents
| |
| − | | |
| − | '''Note:If a print job is not released within 20 minutes of being added to the print queue, it will be automatically deleted from the print queue and no charging will occur.
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| − | | |
| − | '''Note: Please make sure you are being charged the correct amount before printing. You may have color turned on when you only need black and white.'''
| |
| − | | |
| − | ===Checking your balance=== | |
| − | #Point your web browser (i.e. Firefox, Safari, etc) to [http://print.gac.edu print.gac.edu]
| |
| − | #Enter your 鶹Ƶ email username and password and click '''Login'''
| |
| − | #On the toolbar on the top of the webpage click on '''Summary'''
| |
| − | #Your balance will be reflected under the '''Summary''' box under '''Balance'''
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| − | | |
| − | ===Adding funds to your account (students only)===
| |
| − | #Point your web browser (i.e. Firefox, Safari, etc) to [http://print.gac.edu print.gac.edu]
| |
| − | #Enter your 鶹Ƶ email username and password and click '''Login'''
| |
| − | #On the toolbar on the top of the webpage click on '''Add Credit'''
| |
| − | #Select the amount of money you would like to add to your account from the values provided. If you need more than the provided value, just add funds multiple times. This ensures you will not accidentally add to much
| |
| − | #Click the '''Add Value''' button to complete the transaction
| |
| − | #If successful you should see a confirmation on the top of your screen
| |
| − | | |
| − | ===Adding funds to your account (students, guests & special purpose accounts)===
| |
| − | #Purchase a '''$1 or $5 prepaid printing card''' from the library circulation desk or 鶹Ƶ Technology Services
| |
| − | #Point your web browser (i.e. Firefox, Safari, etc) to [http://print.gac.edu print.gac.edu]
| |
| − | #Enter your guest '''username''' and '''password''' and click '''Login'''
| |
| − | #Click '''Redeem Card''' in the toolbar on the top left
| |
| − | #Enter the '''pin''' found on the prepaid printing card and click '''Redeem Card'''
| |
| − | #By clicking the '''Summary''' tab on the toolbar at the top of the page you should see your new balance reflected
| |
| − | #Once confirming the funds were added to your account, the card can be disposed of
| |
| − | | |
| − | ===Requesting a refund===
| |
| − | #Point your web browser (i.e. Firefox, Safari, etc) to [http://print.gac.edu print.gac.edu]
| |
| − | #Enter your username and password and click '''Login'''
| |
| − | #On the toolbar on the top of the webpage click on '''Transaction History'''
| |
| − | #Locate the job you would like to request a refund for and click the '''Request refund''' link next to that specific print job
| |
| − | #Fill out the reason why you feel you should have a refund and click '''Submit'''
| |
| − | #Someone from the Technology Helpline contact you regarding your refund
| |
| − | | |
| − | ==Print locations/adding a printer== | |
| − | ===Residence halls=== | |
| − | 鶹Ƶ Technology Services offers students the option of printing to the black and white printers in the [[residence hall|residence hall's]] [[computer labs]].
| |
| − | | |
| − | GTS fully supports the printers in these labs. If a printer is low on [[toner]], paper, or having issues, simply call the [[Technology Helpline]] (x6111) for assistance.
| |
| − | | |
| − | Users can print to the [[residence hall|residence hall]] printers from the [[residence hall|residence hall]] computers or they can install the printer on their own personal computer.
| |
| − | | |
| − | Use the following instructions to install a [[residence hall|residence hall]] printer on your computer:
| |
| − | *[[Residence_hall_printers|Adding a residence-hall printer]]
| |
| − | | |
| − | ===Academic computer labs===
| |
| − | 鶹Ƶ Technology Services offers students the option of printing to the black and white and color printers in the computer labs of [[academic buildings]] and the [[library]]. For a list of these printers see [[List_of_printers_in_academic_buildings|the list of GTS supported printers in academic buildings]]
| |
| − | | |
| − | '''Color''' and '''large format''' printing are available at some cost. When printing in the academic labs, your print jobs will first reach a print release station that will track your print usage. Go to [http://print.gac.edu print.gac.edu] to release your print job. For more information on the releasing your print jobs see [[#Releasing_print_jobs|releasing your print jobs above]].
| |
| − | | |
| − | GTS fully supports the printers in these labs. If a printer is low on [[toner]], paper, or having issues, simply call the [[Technology Helpline]] (x6111) for assistance.
| |
| − | | |
| − | Users can print to an academic lab printer from the computers in that lab or they can install the printer on their own computer.
| |
| − | | |
| − | Use the following instructions to install an academic lab printer on your computer:
| |
| − | *[[Academic_printers|Adding an academic printer]]
| |
| | | | |
| | ==Printing accounting FAQ / Troubleshooting== | | ==Printing accounting FAQ / Troubleshooting== |
This article describes the printing policies at 鶹Ƶ and includes links for using the 鶹Ƶ print accounting system, locating and installing printers around campus and using the print accounting system.
Printing Quick Links
Students
Faculty and Staff
鶹Ƶ Print Accounting Policy
鶹Ƶ uses a print accounting system for tracking and charging for both student and staff locations, for printers and copiers. The system is supported through both the Technology Services and Mail and Printer Services Departments and Marco on campus. 鶹Ƶ has been using a print accounting system since 2010.
Student Print Account Policy
Students are allowed and encouraged to install the printers in the residence halls and academic labs on their personally owned computers. For installation directions, please see: Adding a Student Lab Printer. For more information on using the Print Account system for students, please see: Using the Student Print Accounting System
鶹Ƶ Technology Services fully supports the printers in these locations. If a printer is low on toner, paper, or having issues, simply call the Technology Helpline (507-933-6111) for assistance.
The print accounting system charges and tracks printing. A single side of a single page (8.5" x 11") costs $0.06 to print in black and white.
Adding Money
Money can be added to student print accounts at any time. Funds are added at the print.gac.edu web interface. For more information see:
Adding funds to your account.
Carry Over
Funds left on a student account at the end of an academic year, will not be carried over to the following year. Printing balances cannot be cashed out and will be lost when a student graduates.
Printing Charges
The following summarizes charges for various printing types. All charges given are per side.
| Type of printing
|
Charge
|
| black and white |
$0.06
|
| color |
$0.25
|
Student organizations, special groups, etc
Student organizations, teacher's assistants or other special groups that need to print on campus, to student printers, can use a special purpose account. More information can be found at Special purpose account printing
Faculty, Staff, and Departments
Faculty and staff are encouraged to use their departmental printers. Non-departmental (Student) printers may be used, but costs will be charged against departmental accounts. Faculty and staff should not add funds to their account manually. Instead the department will receive a bill at the end of each month.
Adding printers
Installing Printers for Faculty and Staff - Please see: Adding a Faculty/Staff Department Printer
Printing accounting FAQ / Troubleshooting
If you are having problems or have questions, take a look at our frequently asked questions and troubleshooting information here.
See also