Difference between revisions of "Digital Signage"
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===The Show===
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[[Technology Services]] has embarked on a pilot project with a handful of departments on campus to provide '''digital signage''', to help these departments communicate certain information to the 鶹Ƶ community in public spaces. The digital signs are wall-mounted televisions which display a looping series of image slides, and are moderated solely by the departments who have purchased them.
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Playing [[Slide Shows]] in the cafeteria on 鶹Ƶ has many advantages, and probably the most recognized one is raising awareness.  It is actually quite common to come across a presentation providing information about on campus sporting events, theatrical performances by the college accompanied by a listing of show times, and facts explaining why it is important to return [[Gustie Ware]] to the cafeteria.
 
  
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===Creating a Slide Show Presentation===
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While technically anyone from the 鶹Ƶ community may submit a slide to be run on any of the digital signs on campus, the approval of such slides is left to the discretion of the department(s) who moderate each sign. Individuals should be aware that departments may generally prefer (or strictly require) that submitted slides relate directly to their department.
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Creating a slide show for dining services is relatively simple after one understands how the Televisions work in the cafeteria.  The TVs are set to an application similar to the slide show screen saver applications found on computers.  This means that the '''slide shows can only display pictures''' and '''not Power Point Presentations'''.  The method then is simply to save the slides of your current Power Point Presentations as pictures, and send those to dining services.
 
  
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====How to Save Slides as Pictures (Windows)====
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The slide you submit must be an image file saved as one of the following file formats:
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#The first to do when creating a new Power Point Presentation, is to create it using this template: [https://support.gac.edu/support/staff/index.php?_m=tickets&_a=ticketactions&ticketid=39362&action=attachment&attachmentid=14033| Market Place Slide Show Template]
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* PNG Portable Network Graphics Format (*.png)
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* JPEG File Interchange Format (*.jpg)
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* GIF Graphics Interchange Format (*.gif)
  
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#Open the desired Power Point Presentation
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For best results, your image should be exactly '''1920 pixels wide''' and '''1080 pixels high''' (a '''16:9 aspect ratio''').
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#Select the first slide on the thumbnail view of the slides on the left hand side of the screen.
 
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##if the thumbnail view is not visible, select "view" on the menu bar at the top of the screen, and scroll to slide sorter.[[image: Icon.jpg|35px|right]]
 
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#From here, select the Microsoft Office Icon in the upper leftmost corner of the screen (as shown to the right)
 
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##if using a Microsoft Office older than 2007, select "File" from the menu bar
 
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#Click "Save As", and a screen should appear asking for the name and file type in which you want to save your slide.
 
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#Type in a name which you find relevant for the slide show, and then scroll down to either a GIF, PNG, or JPG as a file type (JPG is recommended).
 
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#After you click save, Power Point will display an option to export the entire slide show as individual images.[[image: Powerpoint.gif]]
 
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#If you wish for the entire slide show to be played on the TVs, select the "Every Slide" button.  However if you only wish to have certain slides appear, you will have to manually save them slide by slide.  You could also select the "Every Slide" button, and then manually go through the images and delete the undesired slides.
 
  
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====How to Save Slides as Pictures (Macintosh)====
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==Create using Microsoft PowerPoint==
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#Follow steps 1-4 from ''How to Save Slides as Pictures (Windows)''
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A variety of software can be used to create image files for slides, but Technology Services highly recommends using [[Microsoft PowerPoint]]. PowerPoint allows users to create short, informational slides for use in presentations, and has design goals which greatly overlap with digital sign slides.
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*The name and where it is located are up to you, but be sure to set the format to a JPEG, PNG, GIF, or a BMP. (JPG or BMP are recommended).
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#After you click save, Power Point will notify you that every slide from your presentation was saved as a picture in a folder with the name and location that you selected.
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===Open a PowerPoint template===
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#If you did not want the entire slide show to copy, you can manually open the folder and delete the undesired pictures.
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To reinforce 鶹Ƶ branding and avoid overly-distracting background images, Technology Services highly recommends you use one of the following PowerPoint templates as the basis for your slide:
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[[File:Dsign-blue.gif|200px|link=/gts//images/b/be/Dsign-Blue.ppt]]
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[[File:Dsign-green.gif|200px|link=/gts//images/1/16/Dsign-Green.ppt]]
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[[File:Dsign-gold.gif|200px|link=/gts//images/5/5d/Dsign-Gold.ppt]]
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Download one of these template files and and open it with PowerPoint.
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If you create your own PowerPoint template, be sure to choose the 16:9 slide size option when opening PowerPoint.
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[[File:Digslide169.png|600px]]
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===Edit your slide===
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Add text and images to your slide. All text should be at least 26 points, to be readable at a distance. You should also try to keep your text concise and only include the most important details, since most passive viewers walking by will only see your slide for a few seconds.
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===Save your slide as an image===
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====Windows====
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# Select the proper image size (for PowerPoint 2007)
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## On the [[menu bar]], select "Design"
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## Underneath the menu bar, on the far left, select "Page Setup"
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## A screen will appear displaying two scroll menus. One labeled "Width" and the other labeled "Height"
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## Change the width to 20 inches, and the height to 11.25 inches (this gives you an image size of the digital sign TV, 1920 pixels by 1080 pixels).
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## Click the "OK" button.
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# Select the desired slide in the thumbnail view (the slides on the left hand side of the screen).
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#* If the thumbnail view is not visible, select "view" on the menu bar at the top of the screen, and scroll to slide sorter.
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# [[image: Icon.jpg|35px|right]]From here, select the [[Microsoft Office]] icon in the upper left-most corner of the screen (as shown to the right).
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#* If you are using a version of Microsoft Office older than 2007, select "File" from the menu bar.
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# Click "Save As", and a screen should appear asking for the name and file type in which you want to save your slide.
 +
# Type in a name which you find relevant for the slide show, and then scroll down to one of the following file types:
 +
#* PNG Portable Network Graphics Format (*.png)
 +
#* JPEG File Interchange Format (*.jpg)
 +
#* GIF Graphics Interchange Format (*.gif)
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# After you click save, PowerPoint will display an option to export the entire slide show as individual images: [[image: Powerpoint.gif]]
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# Select "Current Slide Only".
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====Macintosh====
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# Select the desired slide in the thumbnail view (the slides on the left hand side of the screen).
 +
#* If the thumbnail view is not visible, select "view" on the menu bar at the top of the screen, and scroll to slide sorter.
 +
# Select "File" from the menu bar.
 +
# Choose "Save As Image...", and a screen should appear asking for the name and file type in which you want to save your slide.
 +
# Type in a name which you find relevant for the slide show, and then scroll down to one of the following file types:
 +
#* PNG Portable Network Graphics Format (*.png)
 +
#* JPEG File Interchange Format (*.jpg)
 +
#* GIF Graphics Interchange Format (*.gif)
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# Click the button labeled "Options..." on the lower right of the Save box.
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## Under "Save slides as graphics files," select the bubble next to "Size".
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## Select the size 1920 (wide) x 1080 (high).
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# Save.
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# After you click save, PowerPoint will notify you that every slide from your presentation was saved as a picture in a folder with the name and location that you selected.
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==Submit your slide image==
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# '''Proofread your slide. Really.''' After you submit your slide, the manager of a department won't have the ability to manually correct any mistakes in your image, so please make sure your slide is free of typos and that you've double-checked facts like dates and times, etc.
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# Visit [/signs/slide/submit /signs/slide/submit] and log in using your [[鶹Ƶ username]] and [[password]].
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# Follow the on-screen instructions for submitting your slide to a certain department.
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# A department manager will review your submission and approve or deny it.

Latest revision as of 12:21, 8 February 2017

Technology Services has embarked on a pilot project with a handful of departments on campus to provide digital signage, to help these departments communicate certain information to the 鶹Ƶ community in public spaces. The digital signs are wall-mounted televisions which display a looping series of image slides, and are moderated solely by the departments who have purchased them.

While technically anyone from the 鶹Ƶ community may submit a slide to be run on any of the digital signs on campus, the approval of such slides is left to the discretion of the department(s) who moderate each sign. Individuals should be aware that departments may generally prefer (or strictly require) that submitted slides relate directly to their department.

The slide you submit must be an image file saved as one of the following file formats:

  • PNG Portable Network Graphics Format (*.png)
  • JPEG File Interchange Format (*.jpg)
  • GIF Graphics Interchange Format (*.gif)

For best results, your image should be exactly 1920 pixels wide and 1080 pixels high (a 16:9 aspect ratio).

Create using Microsoft PowerPoint

A variety of software can be used to create image files for slides, but Technology Services highly recommends using Microsoft PowerPoint. PowerPoint allows users to create short, informational slides for use in presentations, and has design goals which greatly overlap with digital sign slides.

Open a PowerPoint template

To reinforce 鶹Ƶ branding and avoid overly-distracting background images, Technology Services highly recommends you use one of the following PowerPoint templates as the basis for your slide:

Dsign-blue.gif Dsign-green.gif Dsign-gold.gif

Download one of these template files and and open it with PowerPoint.

If you create your own PowerPoint template, be sure to choose the 16:9 slide size option when opening PowerPoint.

Digslide169.png

Edit your slide

Add text and images to your slide. All text should be at least 26 points, to be readable at a distance. You should also try to keep your text concise and only include the most important details, since most passive viewers walking by will only see your slide for a few seconds.

Save your slide as an image

Windows

  1. Select the proper image size (for PowerPoint 2007)
    1. On the menu bar, select "Design"
    2. Underneath the menu bar, on the far left, select "Page Setup"
    3. A screen will appear displaying two scroll menus. One labeled "Width" and the other labeled "Height"
    4. Change the width to 20 inches, and the height to 11.25 inches (this gives you an image size of the digital sign TV, 1920 pixels by 1080 pixels).
    5. Click the "OK" button.
  2. Select the desired slide in the thumbnail view (the slides on the left hand side of the screen).
    • If the thumbnail view is not visible, select "view" on the menu bar at the top of the screen, and scroll to slide sorter.
  3. Icon.jpg
    From here, select the Microsoft Office icon in the upper left-most corner of the screen (as shown to the right).
    • If you are using a version of Microsoft Office older than 2007, select "File" from the menu bar.
  4. Click "Save As", and a screen should appear asking for the name and file type in which you want to save your slide.
  5. Type in a name which you find relevant for the slide show, and then scroll down to one of the following file types:
    • PNG Portable Network Graphics Format (*.png)
    • JPEG File Interchange Format (*.jpg)
    • GIF Graphics Interchange Format (*.gif)
  6. After you click save, PowerPoint will display an option to export the entire slide show as individual images: Powerpoint.gif
  7. Select "Current Slide Only".

Macintosh

  1. Select the desired slide in the thumbnail view (the slides on the left hand side of the screen).
    • If the thumbnail view is not visible, select "view" on the menu bar at the top of the screen, and scroll to slide sorter.
  2. Select "File" from the menu bar.
  3. Choose "Save As Image...", and a screen should appear asking for the name and file type in which you want to save your slide.
  4. Type in a name which you find relevant for the slide show, and then scroll down to one of the following file types:
    • PNG Portable Network Graphics Format (*.png)
    • JPEG File Interchange Format (*.jpg)
    • GIF Graphics Interchange Format (*.gif)
  5. Click the button labeled "Options..." on the lower right of the Save box.
    1. Under "Save slides as graphics files," select the bubble next to "Size".
    2. Select the size 1920 (wide) x 1080 (high).
  6. Save.
  7. After you click save, PowerPoint will notify you that every slide from your presentation was saved as a picture in a folder with the name and location that you selected.

Submit your slide image

  1. Proofread your slide. Really. After you submit your slide, the manager of a department won't have the ability to manually correct any mistakes in your image, so please make sure your slide is free of typos and that you've double-checked facts like dates and times, etc.
  2. Visit /signs/slide/submit and log in using your 鶹Ƶ username and password.
  3. Follow the on-screen instructions for submitting your slide to a certain department.
  4. A department manager will review your submission and approve or deny it.
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