Difference between revisions of "Event support"
 
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[[Media Services]] provides '''event support''' for a number of events at 鶹Ƶ, including the Nobel Conference, Christmas in Christ Chapel, Mayday!, and Commencement.  Media Services also provides support for dozens of other events, large and small, throughout the year.
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Event Services provides '''event support''' for events at 鶹Ƶ. This includes major Institutional events such as the Nobel Conference, Christmas in Christ Chapel, Mayday!, Honors Day, and Commencement.  Event Services also provides support for campus, student, community, and private events; large and small, hosted on campus throughout the year.
  
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You may request Media Services to assist you with a scheduled event in support of the College's strategic plan. You are responsible for communicating your needs with us. Furthermore, we require '''two weeks advance notice for all events'''. Please plan ahead; we need this time to prepare for event setup, including reserving equipment and scheduling staff for the event.
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You may request Event Services to assist you with a scheduled event in support of the College's strategic plan. You are responsible for communicating your needs with us. Furthermore, we require '''two weeks' advance notice for all events'''. Please plan ahead; we need this time to prepare for event setup, including reserving equipment and scheduling staff for the event.
  
 
==How to submit requests==
 
==How to submit requests==
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Please visit /events/ and access event planning guides in the navigation pane, and submit space and service requests using the "Request A Space" blue button, or by navigating directly to the form located at https://gustavus.edu/events/reserve/index.php (鶹Ƶ user login required)
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Event requests may be submitted using [[Media Services VirtualOffice | VirtualOffice]] on the Media Services website at [http://mediaservices.gustavus.edu http://mediaservices.gustavus.edu].
 
  
 
==Questions==
 
==Questions==
  
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If you have questions, you may contact [[Media Services]] by calling x7459 or sending an e-mail to [mailto:mediaservices@gustavus.edu mediaservices@gustavus.edu.] We look forward to working with you.
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If you have questions, you may contact Event Services [mailto:eventservices@gustavus.edu eventservices@gustavus.edu] or call 507-933-7373.
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==Room guide==
 
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See the [[Media Services room guide (public)]], which includes information on many of the rooms that are often used for events we support.  Note that these are not the only rooms we work in, just the rooms most commonly used.
 
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==Other event resources==
 
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You may find the Event Planning Checklist from the Office of Communications and Marketing helpful when planning your event.  This guide includes names and contact information for the staff that schedule many of the rooms on campus.  The guide also discusses the procedures for reserving tables and requesting catering from other offices on campus.  See: [http://gustavus.edu/news/eventschecklist.cfm http://gustavus.edu/news/eventschecklist.cfm]
 
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Also, you might find the room schedule on the Gribly to be helpful.  See: https://secure2.gac.edu/schedules/#pr=view&pr2=rooms.  Although '''this guide does not include all scheduled usage for each room''', it includes a basic list of the classes that use each room.  For complete availability, anyone interested in scheduling a room should contact the primary scheduling contact for that room.
 
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You may also be interested in learning more about the other services [[Media Services]] provides.
 

Latest revision as of 09:54, 27 January 2023

Event Services provides event support for events at 鶹Ƶ. This includes major Institutional events such as the Nobel Conference, Christmas in Christ Chapel, Mayday!, Honors Day, and Commencement. Event Services also provides support for campus, student, community, and private events; large and small, hosted on campus throughout the year.

You may request Event Services to assist you with a scheduled event in support of the College's strategic plan. You are responsible for communicating your needs with us. Furthermore, we require two weeks' advance notice for all events. Please plan ahead; we need this time to prepare for event setup, including reserving equipment and scheduling staff for the event.

How to submit requests

Please visit /events/ and access event planning guides in the navigation pane, and submit space and service requests using the "Request A Space" blue button, or by navigating directly to the form located at /events/reserve/index.php (鶹Ƶ user login required)

Questions

If you have questions, you may contact Event Services eventservices@gustavus.edu or call 507-933-7373.

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