/gts/api.php?action=feedcontributions&feedformat=atom&user=Lpeter11Technology Services Wiki - User contributions [en]2025-05-02T00:00:15ZUser contributionsMediaWiki 1.31.1/gts/w/index.php?title=User:Lpeter11&diff=29396User:Lpeter112014-11-20T01:25:42Z<p>Lpeter11: </p>
<hr />
<div>[[File:LukePetersonWiki.jpg|300px|thumb|right]]<br />
[[File:LukePetersonMotorcycle.jpg|300px|thumb|right]]<br />
<br />
==Luke Peterson==<br />
"Come at me bro!"<br />
<br />
----<br />
<br />
===Things about me.===<br />
#I'm a Senior.<br />
#I'm a Biology Major.<br />
#I speak Spanish, English, and German.<br />
#I'm scary.<br />
#I'm a 1st Degree Black Belt in Taekwondo.<br />
#I own a motorcycle (1979 Yamaha XS750). Shown on the right.<br />
#I never lie.<br />
----<br />
<br />
===Spirit Animals===<br />
#Wolf -23-<br />
#Otter -20-<br />
#Wolverine -19-<br />
#Hawk -19-<br />
#Owl -19-<br />
Find yours [http://www.jerismithready.com/quiz/ here.]<br />
<br />
----</div>Lpeter11/gts/w/index.php?title=User:Lpeter11&diff=29393User:Lpeter112014-11-20T01:25:20Z<p>Lpeter11: </p>
<hr />
<div>[[File:LukePetersonWiki.jpg|300px|thumb|right]]<br />
[[File:LukePetersonMotorcycle.jpg|300px|thumb|right]]<br />
<br />
==Luke Peterson==<br />
"Come at me bro!"<br />
<br />
----<br />
<br />
===Things about me.===<br />
#I'm a Senior.<br />
#I'm a Biology Major.<br />
#I speak Spanish, English, and German.<br />
#I'm scary.<br />
#I'm a 1st Degree Black Belt in Taekwondo.<br />
#I own a motorcycle (1979 Yamaha XS750). Shown Below.<br />
#I never lie.<br />
----<br />
<br />
===Spirit Animals===<br />
#Wolf -23-<br />
#Otter -20-<br />
#Wolverine -19-<br />
#Hawk -19-<br />
#Owl -19-<br />
Find yours [http://www.jerismithready.com/quiz/ here.]<br />
<br />
----</div>Lpeter11/gts/w/index.php?title=User:Lpeter11&diff=29389User:Lpeter112014-11-20T01:24:52Z<p>Lpeter11: </p>
<hr />
<div>[[File:LukePetersonWiki.jpg|470px|thumb|right]]<br />
[[File:LukePetersonMotorcycle.jpg|500px|thumb]]<br />
<br />
==Luke Peterson==<br />
"Come at me bro!"<br />
<br />
----<br />
<br />
===Things about me.===<br />
#I'm a Senior.<br />
#I'm a Biology Major.<br />
#I speak Spanish, English, and German.<br />
#I'm scary.<br />
#I'm a 1st Degree Black Belt in Taekwondo.<br />
#I own a motorcycle (1979 Yamaha XS750). Shown Below.<br />
#I never lie.<br />
----<br />
<br />
===Spirit Animals===<br />
#Wolf -23-<br />
#Otter -20-<br />
#Wolverine -19-<br />
#Hawk -19-<br />
#Owl -19-<br />
Find yours [http://www.jerismithready.com/quiz/ here.]<br />
<br />
----</div>Lpeter11/gts/w/index.php?title=User:Lpeter11&diff=29382User:Lpeter112014-11-20T01:23:58Z<p>Lpeter11: /* Luke Peterson */</p>
<hr />
<div>[[File:LukePeterson.jpg|470px|thumb|right]]<br />
<br />
==Luke Peterson==<br />
"Come at me bro!"<br />
<br />
----<br />
<br />
===Things about me.===<br />
#I'm a Senior.<br />
#I'm a Biology Major.<br />
#I speak Spanish, English, and German.<br />
#I'm scary.<br />
#I'm a 1st Degree Black Belt in Taekwondo.<br />
#I own a motorcycle (1979 Yamaha XS750). Shown Below.<br />
#I never lie.<br />
----<br />
<br />
===Spirit Animals===<br />
#Wolf -23-<br />
#Otter -20-<br />
#Wolverine -19-<br />
#Hawk -19-<br />
#Owl -19-<br />
Find yours [http://www.jerismithready.com/quiz/ here.]<br />
<br />
----<br />
[[File:LukePetersonMotorcycle.jpg|500px|thumb]]</div>Lpeter11/gts/w/index.php?title=File:LukePetersonMotorcycle.jpg&diff=29376File:LukePetersonMotorcycle.jpg2014-11-20T01:22:03Z<p>Lpeter11: </p>
<hr />
<div></div>Lpeter11/gts/w/index.php?title=File:LukePetersonWiki.jpg&diff=29372File:LukePetersonWiki.jpg2014-11-20T01:21:36Z<p>Lpeter11: </p>
<hr />
<div></div>Lpeter11/gts/w/index.php?title=File:LukePeterson.jpg&diff=29368File:LukePeterson.jpg2014-11-20T01:20:55Z<p>Lpeter11: Lpeter11 uploaded a new version of &quot;File:LukePeterson.jpg&quot;</p>
<hr />
<div></div>Lpeter11/gts/w/index.php?title=File:LukePeterson.jpg&diff=29363File:LukePeterson.jpg2014-11-20T01:18:52Z<p>Lpeter11: Lpeter11 uploaded a new version of &quot;File:LukePeterson.jpg&quot;</p>
<hr />
<div></div>Lpeter11/gts/w/index.php?title=User:Lpeter11&diff=29355User:Lpeter112014-11-20T01:15:06Z<p>Lpeter11: /* Things about me. */</p>
<hr />
<div>[[File:LukePeterson.jpg|470px|thumb|right]]<br />
<br />
==Luke Peterson==<br />
"Come at me bro!"<br />
<br />
----<br />
<br />
===Things about me.===<br />
#I'm a Senior.<br />
#I'm a Biology Major.<br />
#I speak Spanish, English, and German.<br />
#I'm scary.<br />
#I'm a 1st Degree Black Belt in Taekwondo.<br />
#I own a motorcycle (1979 Yamaha XS750).<br />
#I never lie.<br />
----<br />
<br />
===Spirit Animals===<br />
#Wolf -23-<br />
#Otter -20-<br />
#Wolverine -19-<br />
#Hawk -19-<br />
#Owl -19-<br />
Find yours [http://www.jerismithready.com/quiz/ here.]<br />
<br />
----</div>Lpeter11/gts/w/index.php?title=Mozilla_Thunderbird&diff=28864Mozilla Thunderbird2014-10-06T19:59:01Z<p>Lpeter11: /* Setting up a Signature */</p>
<hr />
<div>[[Image:Thunderbird_logo.jpg|thumb|right|Mozilla Thunderbird logo]]<br />
'''Mozilla Thunderbird''' is an [[e-mail client]] made by the [[Mozilla Corporation]]. To download Thunderbird, visit Mozilla's [http://www.mozilla.com/thunderbird/ Thunderbird] website. When installing for the first time, the Account Wizard will launch. After putting in your email address (username@gustavus.edu) and password, it will auto-configure all the required settings.<br />
<br />
==Configuring Thunderbird==<br />
===Windows IMAP===<br />
Please verify that you are running the most current version of [http://www.getthunderbird.com Thunderbird].<br /><br />
From the '''Tools''' menu select '''Account Settings''', and verify the following:<br />
<br />
[[Image:Tbsettings.jpg]] <br />
<br />
<br />
[[Image:Tbsettings2.jpg]]<br />
<br />
===Macintosh IMAP===<br />
<br />
From the '''Tools''' menu select '''Account Settings'''<br />
<br />
Fill in the first window as seen below:<br />
[[Image:Thmacga2.png||left]]<br />
<div class="clear"> </div><br />
<br />
Also, go to '''Server Settings''' on the left pane and select '''SSL'''. DO NOT select '''User Secure Authentication'''.<br />
<br />
The '''incoming server''' should be set to '''imap.gac.edu''', port number '''993''' and fill in your own Â鶹ÊÓƵ username WITHOUT "@gac.edu" or "@gustavus.edu" in the '''username''' field.<br />
<br />
Click on the '''Outgoing Server''' tab on the bottom of the left pane, click '''add''' or '''edit''' and change the data to match what is shown below:<br />
[[Image:Thmacss2.png|left]]<br />
<br />
===How to allow local addresses===<br />
* [https://addons.mozilla.org/thunderbird/2030/ Allow Local Addresses Thunderbird extension]<br />
<br />
===Removing a Saved Password===<br />
# Go to Tools then Options (PC) (Go to Preferences on a Mac)<br />
# Select the Privacy Tab, and the Password Tab within Privacy<br />
# Select Edit Saved Passwords<br />
# Remove the old password<br />
# Restart Thunderbird, and you should be prompted for your new password you wish to have saved<br />
<br />
===Setting Thunderbird as the default mail program===<br />
# Click the Start Button<br />
# Click Settings<br />
# Select the Control Panel<br />
# Go to Internet Connections<br />
# Click the Programs tab<br />
# Choose Thunderbird as the default program<br />
<br />
==Converting from Eudora==<br />
<br />
===Converting Eudora Mail===<br />
#Visit http://www.mozilla.com/en-US/thunderbird/ to download the newest version of Thunderbird.<br />
#Follow directions for Configuring IMAP email. If they were former IMAP users, they can skip down to the [http://www.gustavus.edu/gts/Mozilla_Thunderbird#Converting_Eudora_Address_Book Converting the Eudora Addressbook] If they were former POP users, please follow the directions below:<br />
#While in Thunderbird - Open the '''Tools''' menu and select '''import...'''.<br />
[[Image:import.png||left|thumb|445px]]<br />
<div class="clear"> </div><br />
[[Image:import2.png||left|thumb|445px]]<br />
<div class="clear"> </div><br />
* It will ask you where your Eudora folder is located, please click on the word Eudora either in your MyLocalData folder (Windows 2000) or MyDocuments folder (Windows XP)<br />
<div class="clear"> </div><br />
[[Image:Eudoramailboxlocation.png|left|260px]]<br />
<div class="clear"> </div><br />
*After you select your Eudora folder and click OK, your email will begin to import into Thunderbird, you will see a results window saying how many emails were transferred.<br />
[[Image:import3.png|left|thumb|445px]]<br />
<div class="clear"> </div><br />
*Your POP mail from Eudora will be stored on your computer under the Local Folders, but your new email will be listed under the @gustavus.edu heading (IMAP)<br />
[[Image:thunderbirdafterimport.png|left|thumb|260px]]<br />
<div class="clear"> </div><br />
<br />
===Converting Eudora Address Book===<br />
#In Thunderbird, click the '''Tools''' menu<br />
#Click '''Import'''<br />
#Make sure '''Address Books''' is selected, click '''Next'''<br />
#Make sure '''Eudora''' is selected, click '''Next'''<br />
#This will go through and import your contacts, click '''Finish''' when done<br />
#If you open up your address book in Thunderbird, you will notice that you will see an Eudora address book in your collection of address books. <br />
#You will need to modify any addresses that are only usernames. All email addresses will need the full address (e.g. helpline@gustavus.edu)<br />
<br />
==Setting up the built-in RSS reader==<br />
{{section-stub}}<br />
<br />
==Setting up a Signature==<br />
# Open a '''Word''' document<br />
# In the open document compose your signature (including images if you so desire)<br />
# Go to '''File''' and down to '''Save''' and save a copy of that message as a .html file locally on your machine<br />
# Go to '''Tools''' and then '''Account Settings'''<br />
# Check the box that says '''Attach the signature from a file instead (text, HTML, or image)'''<br />
# Click '''Choose''' and choose the locally saved image created previously <br />
# Click '''OK'''<br />
===See also===<br />
You can also visit the [http://kb.mozillazine.org/Signatures_(Thunderbird) MozillaZine Signatures Information] page regarding how to set up extensions to make signatures a little easier in Thunderbird.<br />
<br />
==Subscribe to Folders==<br />
===Mac===<br />
#Go to the File menu<br />
#Click Subscribe<br />
#Click Refresh<br />
#Click once on the folder you want to subscribe to<br />
#Click the subscribe button.<br />
#Click OK.<br />
<br />
===Windows===<br />
#Go the File menu<br />
#Click Subscribe<br />
#Click Refresh<br />
#Check the folders you want to subscribe to<br />
#Click OK.<br />
<br />
<br />
==Configuring Directory Services==<br />
# Go to '''Tools''' --> '''Account Settings'''.<br />
# In options, click on '''composition and addressing'''.<br />
# Click on '''use a different [[LDAP]] server''' and click '''edit directories'''.<br />
# There you will need to click "add" and put in the settings displayed in the picture.<br />
# Also go to '''Tools''' --> '''Options''' and under the '''Composition''' tab check the '''Directory Server:''' box and select '''ldap.gac.edu'''<br />
<br />
[[Image:Ldap.JPG|frame|LDAP settings]]<br />
<div class="clear"> </div><br />
<br />
==Turning off LDAP==<br />
On campus at Â鶹ÊÓƵ, Thunderbird is typically configured to use LDAP look up when composing messages. This feature will populate the To: field with matches when you begin typing an email address. To configure Thunderbird to use LDAP see [[Mozilla_Thunderbird#Configuring_Directory_Services]]<br />
<br />
This feature needs to be turned off if a machine (laptop) goes off campus, as access to the LDAP information is blocked by a firewall.<br />
<br />
To turn LDAP off:<br />
[[Image:ldapoff.jpg |thumb|right]]<br />
<br />
# From the '''Tools''' menu - select '''Account Settings'''<br />
# In the '''Composition and Addressing''' section - under the Addressing area - toggle the '''Use a Different LDAP Server''' to '''None'''.<br />
<br />
==Setting up Templates==<br />
# Create a new email message in Thunderbird by clicking the Write button.<br />
# Compose the message with any text and formatting.<br />
# When you have finished composing the template, click the File menu and then click Save As.<br />
# From the drop-down list, choose Template. The message has now been saved as a template for future use. <br />
# To access templates you have made, scroll down to the Local Folder section in the Folders List.<br />
# Under Local Folders, click on the Templates folder. This folder lists all the templates you have created in Thunderbird.<br />
# Double-click on the template you wish to use. You can now customize, address and send the message as desired.<br />
<br />
==Migrate Thunderbird profile to new machine==<br />
The paths linked below will tell you which folders to move in order to migrate your Thunderbird profile to a different machine.<br />
<br />
===Thunderbird Profile Paths===<br />
http://kb.mozillazine.org/Profile_folder_-_Thunderbird<br />
<br />
<br />
{{stub-software}}<br />
[[Category:Open source software]]<br />
[[Category:E-mail clients]]<br />
[[Category:Mozilla]]<br />
[[Category:Windows software]]<br />
[[Category:Macintosh software]]<br />
[[Category:Linux software]]</div>Lpeter11/gts/w/index.php?title=Mozilla_Thunderbird&diff=28863Mozilla Thunderbird2014-10-06T19:58:38Z<p>Lpeter11: /* Setting up a Signature */</p>
<hr />
<div>[[Image:Thunderbird_logo.jpg|thumb|right|Mozilla Thunderbird logo]]<br />
'''Mozilla Thunderbird''' is an [[e-mail client]] made by the [[Mozilla Corporation]]. To download Thunderbird, visit Mozilla's [http://www.mozilla.com/thunderbird/ Thunderbird] website. When installing for the first time, the Account Wizard will launch. After putting in your email address (username@gustavus.edu) and password, it will auto-configure all the required settings.<br />
<br />
==Configuring Thunderbird==<br />
===Windows IMAP===<br />
Please verify that you are running the most current version of [http://www.getthunderbird.com Thunderbird].<br /><br />
From the '''Tools''' menu select '''Account Settings''', and verify the following:<br />
<br />
[[Image:Tbsettings.jpg]] <br />
<br />
<br />
[[Image:Tbsettings2.jpg]]<br />
<br />
===Macintosh IMAP===<br />
<br />
From the '''Tools''' menu select '''Account Settings'''<br />
<br />
Fill in the first window as seen below:<br />
[[Image:Thmacga2.png||left]]<br />
<div class="clear"> </div><br />
<br />
Also, go to '''Server Settings''' on the left pane and select '''SSL'''. DO NOT select '''User Secure Authentication'''.<br />
<br />
The '''incoming server''' should be set to '''imap.gac.edu''', port number '''993''' and fill in your own Â鶹ÊÓƵ username WITHOUT "@gac.edu" or "@gustavus.edu" in the '''username''' field.<br />
<br />
Click on the '''Outgoing Server''' tab on the bottom of the left pane, click '''add''' or '''edit''' and change the data to match what is shown below:<br />
[[Image:Thmacss2.png|left]]<br />
<br />
===How to allow local addresses===<br />
* [https://addons.mozilla.org/thunderbird/2030/ Allow Local Addresses Thunderbird extension]<br />
<br />
===Removing a Saved Password===<br />
# Go to Tools then Options (PC) (Go to Preferences on a Mac)<br />
# Select the Privacy Tab, and the Password Tab within Privacy<br />
# Select Edit Saved Passwords<br />
# Remove the old password<br />
# Restart Thunderbird, and you should be prompted for your new password you wish to have saved<br />
<br />
===Setting Thunderbird as the default mail program===<br />
# Click the Start Button<br />
# Click Settings<br />
# Select the Control Panel<br />
# Go to Internet Connections<br />
# Click the Programs tab<br />
# Choose Thunderbird as the default program<br />
<br />
==Converting from Eudora==<br />
<br />
===Converting Eudora Mail===<br />
#Visit http://www.mozilla.com/en-US/thunderbird/ to download the newest version of Thunderbird.<br />
#Follow directions for Configuring IMAP email. If they were former IMAP users, they can skip down to the [http://www.gustavus.edu/gts/Mozilla_Thunderbird#Converting_Eudora_Address_Book Converting the Eudora Addressbook] If they were former POP users, please follow the directions below:<br />
#While in Thunderbird - Open the '''Tools''' menu and select '''import...'''.<br />
[[Image:import.png||left|thumb|445px]]<br />
<div class="clear"> </div><br />
[[Image:import2.png||left|thumb|445px]]<br />
<div class="clear"> </div><br />
* It will ask you where your Eudora folder is located, please click on the word Eudora either in your MyLocalData folder (Windows 2000) or MyDocuments folder (Windows XP)<br />
<div class="clear"> </div><br />
[[Image:Eudoramailboxlocation.png|left|260px]]<br />
<div class="clear"> </div><br />
*After you select your Eudora folder and click OK, your email will begin to import into Thunderbird, you will see a results window saying how many emails were transferred.<br />
[[Image:import3.png|left|thumb|445px]]<br />
<div class="clear"> </div><br />
*Your POP mail from Eudora will be stored on your computer under the Local Folders, but your new email will be listed under the @gustavus.edu heading (IMAP)<br />
[[Image:thunderbirdafterimport.png|left|thumb|260px]]<br />
<div class="clear"> </div><br />
<br />
===Converting Eudora Address Book===<br />
#In Thunderbird, click the '''Tools''' menu<br />
#Click '''Import'''<br />
#Make sure '''Address Books''' is selected, click '''Next'''<br />
#Make sure '''Eudora''' is selected, click '''Next'''<br />
#This will go through and import your contacts, click '''Finish''' when done<br />
#If you open up your address book in Thunderbird, you will notice that you will see an Eudora address book in your collection of address books. <br />
#You will need to modify any addresses that are only usernames. All email addresses will need the full address (e.g. helpline@gustavus.edu)<br />
<br />
==Setting up the built-in RSS reader==<br />
{{section-stub}}<br />
<br />
==Setting up a Signature==<br />
# Open a Word document<br />
# In the open document compose your signature (including images if you so desire)<br />
# Go to '''File''' and down to '''Save''' and save a copy of that message as a .html file locally on your machine<br />
# Go to '''Tools''' and then '''Account Settings'''<br />
# Check the box that says '''Attach the signature from a file instead (text, HTML, or image)'''<br />
# Click '''Choose''' and choose the locally saved image created previously <br />
# Click '''OK'''<br />
===See also===<br />
You can also visit the [http://kb.mozillazine.org/Signatures_(Thunderbird) MozillaZine Signatures Information] page regarding how to set up extensions to make signatures a little easier in Thunderbird.<br />
<br />
==Subscribe to Folders==<br />
===Mac===<br />
#Go to the File menu<br />
#Click Subscribe<br />
#Click Refresh<br />
#Click once on the folder you want to subscribe to<br />
#Click the subscribe button.<br />
#Click OK.<br />
<br />
===Windows===<br />
#Go the File menu<br />
#Click Subscribe<br />
#Click Refresh<br />
#Check the folders you want to subscribe to<br />
#Click OK.<br />
<br />
<br />
==Configuring Directory Services==<br />
# Go to '''Tools''' --> '''Account Settings'''.<br />
# In options, click on '''composition and addressing'''.<br />
# Click on '''use a different [[LDAP]] server''' and click '''edit directories'''.<br />
# There you will need to click "add" and put in the settings displayed in the picture.<br />
# Also go to '''Tools''' --> '''Options''' and under the '''Composition''' tab check the '''Directory Server:''' box and select '''ldap.gac.edu'''<br />
<br />
[[Image:Ldap.JPG|frame|LDAP settings]]<br />
<div class="clear"> </div><br />
<br />
==Turning off LDAP==<br />
On campus at Â鶹ÊÓƵ, Thunderbird is typically configured to use LDAP look up when composing messages. This feature will populate the To: field with matches when you begin typing an email address. To configure Thunderbird to use LDAP see [[Mozilla_Thunderbird#Configuring_Directory_Services]]<br />
<br />
This feature needs to be turned off if a machine (laptop) goes off campus, as access to the LDAP information is blocked by a firewall.<br />
<br />
To turn LDAP off:<br />
[[Image:ldapoff.jpg |thumb|right]]<br />
<br />
# From the '''Tools''' menu - select '''Account Settings'''<br />
# In the '''Composition and Addressing''' section - under the Addressing area - toggle the '''Use a Different LDAP Server''' to '''None'''.<br />
<br />
==Setting up Templates==<br />
# Create a new email message in Thunderbird by clicking the Write button.<br />
# Compose the message with any text and formatting.<br />
# When you have finished composing the template, click the File menu and then click Save As.<br />
# From the drop-down list, choose Template. The message has now been saved as a template for future use. <br />
# To access templates you have made, scroll down to the Local Folder section in the Folders List.<br />
# Under Local Folders, click on the Templates folder. This folder lists all the templates you have created in Thunderbird.<br />
# Double-click on the template you wish to use. You can now customize, address and send the message as desired.<br />
<br />
==Migrate Thunderbird profile to new machine==<br />
The paths linked below will tell you which folders to move in order to migrate your Thunderbird profile to a different machine.<br />
<br />
===Thunderbird Profile Paths===<br />
http://kb.mozillazine.org/Profile_folder_-_Thunderbird<br />
<br />
<br />
{{stub-software}}<br />
[[Category:Open source software]]<br />
[[Category:E-mail clients]]<br />
[[Category:Mozilla]]<br />
[[Category:Windows software]]<br />
[[Category:Macintosh software]]<br />
[[Category:Linux software]]</div>Lpeter11/gts/w/index.php?title=Apple_Mail&diff=28845Apple Mail2014-09-22T20:36:43Z<p>Lpeter11: /* Editing an existing account */</p>
<hr />
<div>'''Apple Mail''' (also known as '''Mail.app''') is an [[e-mail client]] for [[Apple|Apple's]] [[OS X]] [[operating system]].<br />
<br />
== Setting up Mac OS X 10.7 Lion '''or''' 10.8 Mountain Lion IMAP==<br />
Open up Mail by clicking on its icon in the [[dock]]. You can also open it by [[double-clicking]] its icon in the applications folder. '''If''' this is your '''first time opening Mail''', it will ask you to set up your Mail account and in this case you can '''skip to step 4'''. Otherwise, '''follow steps 1-3 to add a new account'''.<br />
<br />
1. Go to the upper left corner of your screen and click on '''Mail''' > '''Preferences'''.<br />
<br />
[[Image:Mailprefs.jpg|550px]]<br />
<br />
<br />
2. In the new window click on "'''Accounts'''."<br />
<br />
[[Image:Accounts1.jpg|550px]]<br />
<br />
3. In the bottom left of that window click on the "'''+'''" symbol.<br />
<br />
4. The first window to come up will ask for your Full Name, Â鶹ÊÓƵ (or other) email address, and your password. Click Continue.<br />
<br />
[[Image: first2.jpg|550px]]<br />
<br />
5. Next window, select [[IMAP]] as the account type and complete the rest of the information as shown below, substituting your own name and [[Â鶹ÊÓƵ username]]. You can give the account any description you want, "IMAP Account" is the default.<br />
Complete your login and [[incoming mail server]] information as below, substituting your [[Â鶹ÊÓƵ username]] and [[Â鶹ÊÓƵ password|password]] for how it is shown here. Click continue.<br />
<br />
[[Image:IncomingSettings.png]]<br />
<br />
<br />
6. In the next window fill in your authentication and [[outgoing mail server]] information as below, once again substituting your username and password for what is shown here. Make sure you click "'''Use Authentication'''." Click continue.<br />
<br />
[[Image:Outgoing2.jpg|550px]]<br />
<br />
7. You should now be presented with a summary of what you have done. Click continue after you have made sure all the information is correct. Your Mail should open once you have continued.<br />
<br />
8. There are still some settings left to change. If your account preferences window is not up, please follow the first two steps to find it again. It should now look something like the image below.<br />
<br />
[[Image:Mailsetup4.jpg]]<br />
<br />
<br />
9. You should now be back at the accounts screen. Here, click on the "Advanced" bar on the upper right and make sure all your settings are as shown below. Once you have completed this, you can close out of the settings screen and Mail should be completely configured for Â鶹ÊÓƵ e-mail.<br />
<br />
[[Image:Mailsetup6.jpg]]<br />
<br />
If you have any further problems please call the helpline at x6111.<br />
<br />
===Editing an existing account===<br />
<br />
Open up Mail by going to the dock, and clicking on its icon. You can also open it by double-clicking its icon in the applications folder.<br />
<br />
1. The first step is to go to the upper left corner of your screen and click on '''Mail''' > '''Preferences'''.<br />
<br />
[[Image:Mailprefs.jpg|550px]]<br />
<br />
2. In the new window click on "'''Accounts'''" the window should now look something like the image below. If any of your settings are different, change them to match what is below, substituting your own username and password.<br />
<br />
[[Image:Mailsetup4.jpg]]<br />
<br />
3. To make sure your outgoing settings are correct, in the outgoing server settings section towards the bottom, click on the drop down menu and select "'''Edit SMTP Server List... '''."<br />
<br />
[[Image:EditOutgoing.png]]<br />
<br />
4. On the new pop up window, navigate to the '''Advanced''' tab. Make sure the '''Server port''' setting is set to '''Use Default Ports''' and make sure '''Use Secure Sockets Layer (SSL)''' is selected. When finished, click "'''Ok'''."<br />
<br />
[[Image:MailScreen4.png]]<br />
<br />
5. You should now be back at the accounts screen, within that screen click on the advanced bar on the upper right, and make sure all your settings are as shown below. Once you have completed this, you can close out of the settings screen and Mail should be completely configured for Â鶹ÊÓƵ email.<br />
<br />
[[Image:Mailsetup6.jpg]]<br />
<br />
6. If you have any further problems please call the helpline at x6111.<br />
<br />
==Setting up Mail On iPhone==<br />
Read the [[Apple Mobile Mail|full article]].<br />
<br />
==Sending attachments==<br />
[[Windows]] computers may not receive your attachments correctly. To ensure everybody receives your e-mail attachments, you need to follow these steps.<br />
<br />
#Open up Apple Mail<br />
#From your [[menu bar]], select '''Edit > Attachments'''.<br />
#Ensure that '''"Always send Windows friendly attachments"''' is selected.<br />
<br />
==Filtering==<br />
Apple uses the term '''Rules''' for filtering your mail. <br />
<br />
{{section-stub}}<br />
<br />
==Signatures==<br />
To manage your signatures, you need to bring up the signatures management dialog:<br />
#When you are in Mac Mail, click on '''Mail > Preferences'''.<br />
#Click on Signatures on the Preferences toolbar.<br />
<br />
===Creating===<br />
#To create a new signature, click the (+) in the signatures management dialog.<br />
#In order to access your new signature from the drop-down menu when creating a new message, click on the new signature and drag it to any accounts you want to be able to use it. In most cases, you will click and drag it to '''IMAP account'''.<br />
<br />
===Editing===<br />
#To edit an existing signature, select the signature you want to edit and change the text in the box to the right of it. <br />
#To edit the name of the signature, double-click Signature #1, etc, and rename it.<br />
<br />
==Subscribing to folders==<br />
All folders should be subscribed to automatically. If necessary, close Mail.app and open it up again.<br />
<br />
<br />
<br />
==Known Problems==<br />
===Deleted messages reappear===<br />
There is a known issue with the way Mac Mail handles IMAP accounts. Whenever there is any type of mail server troubles or hiccups, messages come back to your Inbox. There is nothing we/you can do to prevent this. Your only option would be to switch [[e-mail clients]], such as [[Mozilla Thunderbird]]. <br />
===Attachments don't show up properly===<br />
Sometimes if attachment don't show up properly in Mac Mail, but they show up fine on a different Mac Mail installed on a home computer, try rebuilding the inbox by going to the '''mailbox''' menu and then click '''rebuild'''.<br />
{{Tech help}}<br />
<br />
[[Category:Macintosh software]]<br />
[[Category:E-mail clients]]</div>Lpeter11/gts/w/index.php?title=Apple_Mail&diff=28843Apple Mail2014-09-22T20:28:42Z<p>Lpeter11: /* Setting up Mac OS X 10.7 Lion or 10.8 Mountain Lion IMAP */</p>
<hr />
<div>'''Apple Mail''' (also known as '''Mail.app''') is an [[e-mail client]] for [[Apple|Apple's]] [[OS X]] [[operating system]].<br />
<br />
== Setting up Mac OS X 10.7 Lion '''or''' 10.8 Mountain Lion IMAP==<br />
Open up Mail by clicking on its icon in the [[dock]]. You can also open it by [[double-clicking]] its icon in the applications folder. '''If''' this is your '''first time opening Mail''', it will ask you to set up your Mail account and in this case you can '''skip to step 4'''. Otherwise, '''follow steps 1-3 to add a new account'''.<br />
<br />
1. Go to the upper left corner of your screen and click on '''Mail''' > '''Preferences'''.<br />
<br />
[[Image:Mailprefs.jpg|550px]]<br />
<br />
<br />
2. In the new window click on "'''Accounts'''."<br />
<br />
[[Image:Accounts1.jpg|550px]]<br />
<br />
3. In the bottom left of that window click on the "'''+'''" symbol.<br />
<br />
4. The first window to come up will ask for your Full Name, Â鶹ÊÓƵ (or other) email address, and your password. Click Continue.<br />
<br />
[[Image: first2.jpg|550px]]<br />
<br />
5. Next window, select [[IMAP]] as the account type and complete the rest of the information as shown below, substituting your own name and [[Â鶹ÊÓƵ username]]. You can give the account any description you want, "IMAP Account" is the default.<br />
Complete your login and [[incoming mail server]] information as below, substituting your [[Â鶹ÊÓƵ username]] and [[Â鶹ÊÓƵ password|password]] for how it is shown here. Click continue.<br />
<br />
[[Image:IncomingSettings.png]]<br />
<br />
<br />
6. In the next window fill in your authentication and [[outgoing mail server]] information as below, once again substituting your username and password for what is shown here. Make sure you click "'''Use Authentication'''." Click continue.<br />
<br />
[[Image:Outgoing2.jpg|550px]]<br />
<br />
7. You should now be presented with a summary of what you have done. Click continue after you have made sure all the information is correct. Your Mail should open once you have continued.<br />
<br />
8. There are still some settings left to change. If your account preferences window is not up, please follow the first two steps to find it again. It should now look something like the image below.<br />
<br />
[[Image:Mailsetup4.jpg]]<br />
<br />
<br />
9. You should now be back at the accounts screen. Here, click on the "Advanced" bar on the upper right and make sure all your settings are as shown below. Once you have completed this, you can close out of the settings screen and Mail should be completely configured for Â鶹ÊÓƵ e-mail.<br />
<br />
[[Image:Mailsetup6.jpg]]<br />
<br />
If you have any further problems please call the helpline at x6111.<br />
<br />
===Editing an existing account===<br />
<br />
Open up Mail by going to the dock, and clicking on its icon. You can also open it by double-clicking its icon in the applications folder.<br />
<br />
1. The first step is to go to the upper left corner of your screen and click on '''Mail''' > '''Preferences'''.<br />
<br />
[[Image:Mailprefs.jpg|550px]]<br />
<br />
2. In the new window click on "'''Accounts'''" the window should now look something like the image below. If any of your settings are different, change them to match what is below, substituting your own username and password.<br />
<br />
[[Image:Mailsetup4.jpg]]<br />
<br />
3. To make sure your outgoing settings are correct, in the outgoing server settings section towards the bottom, click on the drop down menu and select "'''Edit SMTP Server List... '''."<br />
<br />
[[Image:MailScreen4.png]]<br />
<br />
4. On the new pop up window, navigate to the '''Advanced''' tab. Make sure the '''Server port''' setting is set to '''Use Default Ports''' and make sure '''Use Secure Sockets Layer (SSL)''' is selected. When finished, click "'''Ok'''."<br />
<br />
[[Image:Mailsetup5.jpg]]<br />
<br />
5. You should now be back at the accounts screen, within that screen click on the advanced bar on the upper right, and make sure all your settings are as shown below. Once you have completed this, you can close out of the settings screen and Mail should be completely configured for Â鶹ÊÓƵ email.<br />
<br />
[[Image:Mailsetup6.jpg]]<br />
<br />
6. If you have any further problems please call the helpline at x6111.<br />
<br />
==Setting up Mail On iPhone==<br />
Read the [[Apple Mobile Mail|full article]].<br />
<br />
==Sending attachments==<br />
[[Windows]] computers may not receive your attachments correctly. To ensure everybody receives your e-mail attachments, you need to follow these steps.<br />
<br />
#Open up Apple Mail<br />
#From your [[menu bar]], select '''Edit > Attachments'''.<br />
#Ensure that '''"Always send Windows friendly attachments"''' is selected.<br />
<br />
==Filtering==<br />
Apple uses the term '''Rules''' for filtering your mail. <br />
<br />
{{section-stub}}<br />
<br />
==Signatures==<br />
To manage your signatures, you need to bring up the signatures management dialog:<br />
#When you are in Mac Mail, click on '''Mail > Preferences'''.<br />
#Click on Signatures on the Preferences toolbar.<br />
<br />
===Creating===<br />
#To create a new signature, click the (+) in the signatures management dialog.<br />
#In order to access your new signature from the drop-down menu when creating a new message, click on the new signature and drag it to any accounts you want to be able to use it. In most cases, you will click and drag it to '''IMAP account'''.<br />
<br />
===Editing===<br />
#To edit an existing signature, select the signature you want to edit and change the text in the box to the right of it. <br />
#To edit the name of the signature, double-click Signature #1, etc, and rename it.<br />
<br />
==Subscribing to folders==<br />
All folders should be subscribed to automatically. If necessary, close Mail.app and open it up again.<br />
<br />
<br />
<br />
==Known Problems==<br />
===Deleted messages reappear===<br />
There is a known issue with the way Mac Mail handles IMAP accounts. Whenever there is any type of mail server troubles or hiccups, messages come back to your Inbox. There is nothing we/you can do to prevent this. Your only option would be to switch [[e-mail clients]], such as [[Mozilla Thunderbird]]. <br />
===Attachments don't show up properly===<br />
Sometimes if attachment don't show up properly in Mac Mail, but they show up fine on a different Mac Mail installed on a home computer, try rebuilding the inbox by going to the '''mailbox''' menu and then click '''rebuild'''.<br />
{{Tech help}}<br />
<br />
[[Category:Macintosh software]]<br />
[[Category:E-mail clients]]</div>Lpeter11/gts/w/index.php?title=Scanner_Support&diff=28735Scanner Support2014-08-31T19:33:31Z<p>Lpeter11: </p>
<hr />
<div>[[File:Epson Perfection V500 Photo.jpg]]These scanners are currently [[Epson V500]] scanners.<br />
<br />
Follow this article to scan your documents using the scanners located in residential halls, or academic buildings. All the residential hall scanners are connected to an iMac computer running one of the following operating systems. Use the following instructions to operate the scanners:<br />
<br />
==Windows 7/8==<br />
<br />
1. Place the photo/document face down on the scanner<br />
<br />
2. Login to the computer that the scanner is connected to ("Scanner Station")<br />
<br />
3. Chose Epson Scan from desktop shortcut.<br />
<br />
4. When it opens, press "Scan".<br />
[[File:Cat 1.png]]<br />
<br />
5. Change mode on top of the window.<br />
<br />
<br />
6. Option to Customize (Change resolution, color restoration, orientation, etc). <br />
[[File:Cat 2.png]]<br />
<br />
<br />
Click "File Save Settings" to change where it saves. Pictures, My Documents or Other (which defaults to Desktop but you can browse for a different location). Also change the file name and type of file it is.<br />
<br />
[[File:Dog 1.PNG]]<br />
<br />
==Macintosh Snow Leopard==<br />
===Prepare the Scanner===<br />
#Verify the scanner is on by checking if the green light on the front or side is lit. If not, press the power button located on the front of the scanner.<br />
#Open the scanner and lay the item you'd like to scan on the bed of the scanner and then close the lid.<br />
<br />
===Open Image Capture===<br />
#Login to scanning station computer in the lab<br />
#Press the '''Scan''' button on the front of the scanner. This will automatically open the '''Image Capture''' software located in Macintosh HD in the Applications folder.<br />
[[Image:imagecapture.png|128px]]<br />
<br />
===Basic Settings===<br />
#Image Capture will open in '''Detailed Mode.''' You can make adjustments to suit your needs. If you are unsure what to choose just use the default values that are already selected for you. Some possible options are: <br />
*'''Scan Mode:''' Set to ''Flatbed'' for standard photos or documents. If you are scanning a color slide choose ''Transparency Positive'' or for film negatives use ''Transparency Negative''.<br />
*'''Kind:''' Select if you would like your scan to be color, grayscale or black and white.<br />
*'''Resolution:''' This is typically set to 300 DPI if you want to print out what you scanned in at the same size. If you are never going to print it out, this can be set to 72 DPI.<br />
*'''Size:''' The size you would like your scan to end up being.<br />
*'''Scan To:''' This is where you scan will be saved. You could save it in a folder on the computer, your home directory or even send it straight to iPhoto.<br />
*'''Name:''' This will be the name of the file you are scanning to.<br />
*'''Format:''' The file type you save your scan as. TIFF is a common option which is uncompressed. It gives the best quality, but takes up a lot of space. This is ideal for archiving. JPEG or PNG are other common options that yield a good quality picture, but have a smaller file size.<br />
*'''Image Correction:''' Rejuvenates old photos by enhancing color and quality.<br />
*'''Dust Removal:''' Removes dust marks on photos that are dirty. <br />
[[Image:imagecapturedetailed.png|550px]]<br />
<br />
===Preview and Scan===<br />
#Click the '''Overview''' button at the bottom of the Image Capture window if you need to preview your work. If the preview scan worked, a sample of the image can be seen in the preview window in the middle of the Image Capture software.<br />
#Fine tune what will be scanned by dragging a selection box around what you would like scanned.<br />
#Click Scan when your preview scan looks correct.<br />
<br />
==Mavericks==<br />
===Prepare the Scanner===<br />
#Verify the scanner is on by checking if the green light on the front or side is lit. If not, press the power button located on the front of the scanner.<br />
#Open the scanner and lay the item you'd like to scan on the bed of the scanner and then close the lid.<br />
<br />
===Open Image Capture===<br />
#Login to scanning station computer in the lab<br />
#Press the '''Scan''' button on the front of the scanner. This will automatically open the '''Image Capture''' software located in Macintosh HD in the Applications folder.<br />
[[Image:imagecapture.png|128px]]<br />
<br />
===Basic Settings===<br />
#Click '''show details''' on the bottom right corner of the Image Capture. You can make adjustments to suit your needs. If you are unsure what to choose just use the default values that are already selected for you. Some possible options are: <br />
*'''Scan Mode:''' Set to ''Flatbed'' for standard photos or documents. If you are scanning a color slide choose ''Transparency Positive'' or for film negatives use ''Transparency Negative''.<br />
*'''Kind:''' Select if you would like your scan to be color, grayscale or black and white.<br />
*'''Resolution:''' This is typically set to 300 DPI if you want to print out what you scanned in at the same size. If you are never going to print it out, this can be set to 72 DPI.<br />
*'''Size:''' The size you would like your scan to end up being.<br />
*'''Scan To:''' This is where you scan will be saved. You could save it in a folder on the computer, your home directory or even send it straight to iPhoto.<br />
*'''Name:''' This will be the name of the file you are scanning to.<br />
*'''Format:''' The file type you save your scan as. TIFF is a common option which is uncompressed. It gives the best quality, but takes up a lot of space. This is ideal for archiving. JPEG or PNG are other common options that yield a good quality picture, but have a smaller file size.<br />
*'''Image Correction:''' Rejuvenates old photos by enhancing color and quality.<br />
*'''Unsharp Mask:''' This will sharpen the image you are scanning. <br />
*'''Descreening:''' Use this when scanning something from a magazine to prevent it from being blotchy. <br />
*'''Backlight Correction:'''This feature will remove shadows from photos that have too much background light.<br />
<br />
===Preview and Scan===<br />
#Click the '''Overview''' button at the bottom of the Image Capture window if you need to preview your work. If the preview scan worked, a sample of the image can be seen in the preview window in the middle of the Image Capture software.<br />
#Fine tune what will be scanned by dragging a selection box around what you would like scanned.<br />
#Click Scan when your preview scan looks correct.<br />
<br />
==Troubleshooting==<br />
===Having problems?===<br />
'''Answer:''' Call the Technology Helpline at x6111.</div>Lpeter11/gts/w/index.php?title=File:Epson_Perfection_V500_Photo.jpg&diff=28734File:Epson Perfection V500 Photo.jpg2014-08-31T19:32:23Z<p>Lpeter11: Photo of a Epson Perfection V500 Photo scanner.</p>
<hr />
<div>Photo of a Epson Perfection V500 Photo scanner.</div>Lpeter11/gts/w/index.php?title=Scanner_Support&diff=28733Scanner Support2014-08-31T19:28:41Z<p>Lpeter11: /* Windows 7/8*/</p>
<hr />
<div>[[File:Example.jpg]]These scanners are currently [[Epson V500]] scanners.<br />
<br />
Follow this article to scan your documents using the scanners located in residential halls, or academic buildings. All the residential hall scanners are connected to an iMac computer running both Windows 7 and Macintosh Snow Leopard. Use the following instructions to operate the scanners:<br />
<br />
==Windows 7/8==<br />
<br />
1. Place the photo/document face down on the scanner<br />
<br />
2. Login to the computer that the scanner is connected to ("Scanner Station")<br />
<br />
3. Chose Epson Scan from desktop shortcut.<br />
<br />
4. When it opens, press "Scan".<br />
[[File:Cat 1.png]]<br />
<br />
5. Change mode on top of the window.<br />
<br />
<br />
6. Option to Customize (Change resolution, color restoration, orientation, etc). <br />
[[File:Cat 2.png]]<br />
<br />
<br />
Click "File Save Settings" to change where it saves. Pictures, My Documents or Other (which defaults to Desktop but you can browse for a different location). Also change the file name and type of file it is.<br />
<br />
[[File:Dog 1.PNG]]<br />
<br />
==Macintosh Snow Leopard==<br />
===Prepare the Scanner===<br />
#Verify the scanner is on by checking if the green light on the front or side is lit. If not, press the power button located on the front of the scanner.<br />
#Open the scanner and lay the item you'd like to scan on the bed of the scanner and then close the lid.<br />
<br />
===Open Image Capture===<br />
#Login to scanning station computer in the lab<br />
#Press the '''Scan''' button on the front of the scanner. This will automatically open the '''Image Capture''' software located in Macintosh HD in the Applications folder.<br />
[[Image:imagecapture.png|128px]]<br />
<br />
===Basic Settings===<br />
#Image Capture will open in '''Detailed Mode.''' You can make adjustments to suit your needs. If you are unsure what to choose just use the default values that are already selected for you. Some possible options are: <br />
*'''Scan Mode:''' Set to ''Flatbed'' for standard photos or documents. If you are scanning a color slide choose ''Transparency Positive'' or for film negatives use ''Transparency Negative''.<br />
*'''Kind:''' Select if you would like your scan to be color, grayscale or black and white.<br />
*'''Resolution:''' This is typically set to 300 DPI if you want to print out what you scanned in at the same size. If you are never going to print it out, this can be set to 72 DPI.<br />
*'''Size:''' The size you would like your scan to end up being.<br />
*'''Scan To:''' This is where you scan will be saved. You could save it in a folder on the computer, your home directory or even send it straight to iPhoto.<br />
*'''Name:''' This will be the name of the file you are scanning to.<br />
*'''Format:''' The file type you save your scan as. TIFF is a common option which is uncompressed. It gives the best quality, but takes up a lot of space. This is ideal for archiving. JPEG or PNG are other common options that yield a good quality picture, but have a smaller file size.<br />
*'''Image Correction:''' Rejuvenates old photos by enhancing color and quality.<br />
*'''Dust Removal:''' Removes dust marks on photos that are dirty. <br />
[[Image:imagecapturedetailed.png|550px]]<br />
<br />
===Preview and Scan===<br />
#Click the '''Overview''' button at the bottom of the Image Capture window if you need to preview your work. If the preview scan worked, a sample of the image can be seen in the preview window in the middle of the Image Capture software.<br />
#Fine tune what will be scanned by dragging a selection box around what you would like scanned.<br />
#Click Scan when your preview scan looks correct.<br />
<br />
==Mavericks==<br />
===Prepare the Scanner===<br />
#Verify the scanner is on by checking if the green light on the front or side is lit. If not, press the power button located on the front of the scanner.<br />
#Open the scanner and lay the item you'd like to scan on the bed of the scanner and then close the lid.<br />
<br />
===Open Image Capture===<br />
#Login to scanning station computer in the lab<br />
#Press the '''Scan''' button on the front of the scanner. This will automatically open the '''Image Capture''' software located in Macintosh HD in the Applications folder.<br />
[[Image:imagecapture.png|128px]]<br />
<br />
===Basic Settings===<br />
#Click '''show details''' on the bottom right corner of the Image Capture. You can make adjustments to suit your needs. If you are unsure what to choose just use the default values that are already selected for you. Some possible options are: <br />
*'''Scan Mode:''' Set to ''Flatbed'' for standard photos or documents. If you are scanning a color slide choose ''Transparency Positive'' or for film negatives use ''Transparency Negative''.<br />
*'''Kind:''' Select if you would like your scan to be color, grayscale or black and white.<br />
*'''Resolution:''' This is typically set to 300 DPI if you want to print out what you scanned in at the same size. If you are never going to print it out, this can be set to 72 DPI.<br />
*'''Size:''' The size you would like your scan to end up being.<br />
*'''Scan To:''' This is where you scan will be saved. You could save it in a folder on the computer, your home directory or even send it straight to iPhoto.<br />
*'''Name:''' This will be the name of the file you are scanning to.<br />
*'''Format:''' The file type you save your scan as. TIFF is a common option which is uncompressed. It gives the best quality, but takes up a lot of space. This is ideal for archiving. JPEG or PNG are other common options that yield a good quality picture, but have a smaller file size.<br />
*'''Image Correction:''' Rejuvenates old photos by enhancing color and quality.<br />
*'''Unsharp Mask:''' This will sharpen the image you are scanning. <br />
*'''Descreening:''' Use this when scanning something from a magazine to prevent it from being blotchy. <br />
*'''Backlight Correction:'''This feature will remove shadows from photos that have too much background light.<br />
<br />
===Preview and Scan===<br />
#Click the '''Overview''' button at the bottom of the Image Capture window if you need to preview your work. If the preview scan worked, a sample of the image can be seen in the preview window in the middle of the Image Capture software.<br />
#Fine tune what will be scanned by dragging a selection box around what you would like scanned.<br />
#Click Scan when your preview scan looks correct.<br />
<br />
==Troubleshooting==<br />
===Having problems?===<br />
'''Answer:''' Call the Technology Helpline at x6111.</div>Lpeter11/gts/w/index.php?title=User:Lpeter11&diff=27381User:Lpeter112013-11-07T18:41:19Z<p>Lpeter11: </p>
<hr />
<div>[[File:LukePeterson.jpg|470px|thumb|right]]<br />
<br />
==Luke Peterson==<br />
"Come at me bro!"<br />
<br />
----<br />
<br />
===Things about me.===<br />
#I'm scary.<br />
#I'm a black belt.<br />
#I own a motorcycle.<br />
#I never lie.<br />
<br />
----<br />
<br />
===Spirit Animals===<br />
#Wolf -23-<br />
#Otter -20-<br />
#Wolverine -19-<br />
#Hawk -19-<br />
#Owl -19-<br />
Find yours [http://www.jerismithready.com/quiz/ here.]<br />
<br />
----</div>Lpeter11/gts/w/index.php?title=User:Lpeter11&diff=27380User:Lpeter112013-11-07T18:41:11Z<p>Lpeter11: </p>
<hr />
<div>[[File:LukePeterson.jpg|475px|thumb|right]]<br />
<br />
==Luke Peterson==<br />
"Come at me bro!"<br />
<br />
----<br />
<br />
===Things about me.===<br />
#I'm scary.<br />
#I'm a black belt.<br />
#I own a motorcycle.<br />
#I never lie.<br />
<br />
----<br />
<br />
===Spirit Animals===<br />
#Wolf -23-<br />
#Otter -20-<br />
#Wolverine -19-<br />
#Hawk -19-<br />
#Owl -19-<br />
Find yours [http://www.jerismithready.com/quiz/ here.]<br />
<br />
----</div>Lpeter11/gts/w/index.php?title=User:Lpeter11&diff=27379User:Lpeter112013-11-07T18:41:01Z<p>Lpeter11: </p>
<hr />
<div>[[File:LukePeterson.jpg|480px|thumb|right]]<br />
<br />
==Luke Peterson==<br />
"Come at me bro!"<br />
<br />
----<br />
<br />
===Things about me.===<br />
#I'm scary.<br />
#I'm a black belt.<br />
#I own a motorcycle.<br />
#I never lie.<br />
<br />
----<br />
<br />
===Spirit Animals===<br />
#Wolf -23-<br />
#Otter -20-<br />
#Wolverine -19-<br />
#Hawk -19-<br />
#Owl -19-<br />
Find yours [http://www.jerismithready.com/quiz/ here.]<br />
<br />
----</div>Lpeter11/gts/w/index.php?title=User:Lpeter11&diff=27378User:Lpeter112013-11-07T18:40:51Z<p>Lpeter11: </p>
<hr />
<div>[[File:LukePeterson.jpg|490px|thumb|right]]<br />
<br />
==Luke Peterson==<br />
"Come at me bro!"<br />
<br />
----<br />
<br />
===Things about me.===<br />
#I'm scary.<br />
#I'm a black belt.<br />
#I own a motorcycle.<br />
#I never lie.<br />
<br />
----<br />
<br />
===Spirit Animals===<br />
#Wolf -23-<br />
#Otter -20-<br />
#Wolverine -19-<br />
#Hawk -19-<br />
#Owl -19-<br />
Find yours [http://www.jerismithready.com/quiz/ here.]<br />
<br />
----</div>Lpeter11/gts/w/index.php?title=User:Lpeter11&diff=27377User:Lpeter112013-11-07T18:39:40Z<p>Lpeter11: </p>
<hr />
<div>[[File:LukePeterson.jpg|500px|thumb|right]]<br />
<br />
==Luke Peterson==<br />
"Come at me bro!"<br />
<br />
----<br />
<br />
===Things about me.===<br />
#I'm scary.<br />
#I'm a black belt.<br />
#I own a motorcycle.<br />
#I never lie.<br />
<br />
----<br />
<br />
===Spirit Animals===<br />
#Wolf -23-<br />
#Otter -20-<br />
#Wolverine -19-<br />
#Hawk -19-<br />
#Owl -19-<br />
Find yours [http://www.jerismithready.com/quiz/ here.]<br />
<br />
----</div>Lpeter11/gts/w/index.php?title=User:Lpeter11&diff=27265User:Lpeter112013-11-07T01:37:33Z<p>Lpeter11: Created page with "right ==Luke Peterson== "Come at me bro!" ===Things about me.=== #I'm scary. #I'm a black belt. #I own a motorcycle. #I never lie."</p>
<hr />
<div>[[File:LukePeterson.jpg|500px|thumb|right]]<br />
<br />
==Luke Peterson==<br />
"Come at me bro!"<br />
<br />
<br />
<br />
===Things about me.===<br />
#I'm scary.<br />
#I'm a black belt.<br />
#I own a motorcycle.<br />
#I never lie.</div>Lpeter11/gts/w/index.php?title=File:LukePeterson.jpg&diff=27257File:LukePeterson.jpg2013-11-07T01:33:59Z<p>Lpeter11: </p>
<hr />
<div></div>Lpeter11/gts/w/index.php?title=Google_Calendar&diff=27219Google Calendar2013-10-28T15:50:13Z<p>Lpeter11: /* Task List */</p>
<hr />
<div>[[Image:Google_calendar.png|250px|right]]<br />
'''Google Calendar''' is a [[web-based]] group calendaring application hosted by [[Google]].<br />
<br />
Â鶹ÊÓƵ uses a [http://www.google.com/calendar/hosted/gustavus.edu/render special education edition of Google Calendar] as its campus-wide calendaring application. If you are a Â鶹ÊÓƵ employee or student, you can use Google Calendar to manage or share your calendar and schedule meetings with other people at Â鶹ÊÓƵ.<br />
<br />
Google offers [http://services.google.com/apps/resources/overviews_breeze/Calendar/index.html a general video tutorial] that is not Â鶹ÊÓƵ-specific, so some things may look slightly different and some features available to Â鶹ÊÓƵ users may not be covered. In order to hear the audio, you may need to install the [http://www.adobe.com/support/connect/downloads-updates.html Adobe Connect 8 Meeting Add-in].<br />
<br />
==Using Google Calendar== <br />
===Logging in===<br />
To log in to Google Calendar:<br />
#Visit http://google.gustavus.edu/<br />
#Enter your Â鶹ÊÓƵ username and password<br />
#You should be taken to your Google Calendar<br />
<br />
===Calendar views===<br />
One day, one week, and one month are the most common ways to view your calendar. You can choose how to view your calendar by clicking on the appropriate tab near the top of the page.<br />
<br />
[[File:Day week month view.jpg |400 px|center]]<br />
<br />
===Adding Events===<br />
There are many ways to add an event to your Google Calendar. One of the easiest is to:<br />
#Click and drag on your calendar at the date and time you want the event to be.<br />
#Enter a description of the event. Pro Tip: If you want to adjust the time, simply put the time the event starts before your description.<br />
#Select the calendar you wish to add the event to.<br />
#When you are satisfied with the event click "Create Event." If you want to add more details, such as a location, description, or guests, click "edit event."<br />
<br />
[[File:Add event.jpg |center |400 px]]<br />
<br />
You can also add events by using the '''Create''' button. The Create Event window allows you to add more event details.<br />
<br />
You can also create events by using the '''Quick Add Feature'''. Click the pop-down on the Create button, add your description and click Add.[[File:Quickadd.jpg|right|300 px]]<br />
<br />
<br />
For more information on using Quick Add see: [https://support.google.com/calendar/answer/36604?hl=en About Quick Add].<br />
<br />
===Editing Event Details===<br />
To edit an existing event, simply click on the event title in your calendar. Make your changes to the event details window and click '''SAVE'''.<br />
<br />
[[File:Event details.jpg |center|500px]]<br />
<br />
You can also change the date and time of an event by clicking and dragging it to a new location on the calendar. You can extend or shorten by using the window shade option at the bottom of an event.<br />
<br />
===Additional Event Details===<br />
====Inviting Guests====<br />
[[File:Calendar event guests.jpg |right|400px]]<br />
Find or create the event you would like to invite guests to and select event details.<br />
#Enter their e-mail addresses (using the @gustavus.edu domain portion) in the '''Add guests''' section.<br />
#To check for available times, click '''Suggested times'''.<br />
#You will then see a list of available times for your meeting. Select a meeting time. Click '''Save''' in the Event Details window. You will be prompted about sending invitations to the guests. Invited guests will appear in parentheses on the event on your calendar.<br />
<br />
====Setting Reminders or Notifications====<br />
Google Calendar can remind or notify you of events on your calendar in multiple ways. If you would like to receive a reminder you can choose to receive one by a pop-up window (if you have Google Calendar open), an [[SMS]] text message sent to your cell phone, or by e-mail. Reminders and notifications can be sent globally (all events created have those settings) and individually (each event can have different reminders and notifications).<br />
<br />
Individual Event Reminders are set in the Event Details window. You can select both the type of reminder and the time before the event you would like to be notified.<br />
<br />
Global settings are set in the Google Calendar Settings. From the Gear tool, select Settings, select the Calendars tab, on the calendar you wish to edit click the Reminders and notifications link. Here you can set the default settings.<br />
<br />
====Available or Busy====<br />
Google Calendar allows you to show yourself as available or busy during the events on your calendar. For example, if you have to be in class, you are probably busy; however, if it is your birthday you may be available to go to an event. This information is for others who are viewing your calendar or availability.<br />
<br />
====Privacy====<br />
Google Calendar allows you to set privacy for individual events. Options are "Default" (Â鶹ÊÓƵ users can see whether you are busy, but not what you are busy doing), "Private" (only you and people you give permission to see your calendar can see the event at all), or "Public" (anyone can see all details of the event).<br />
<br />
===Calendar Settings===<br />
The settings for Google Calendar are available by: <br />
#Clicking the Gear icon (upper right hand corner)<br />
#Selecting '''Settings'''.[[File:Settings.jpg |right|300px]]<br />
<br />
The '''General Tab''' allows you to change the information specific to your calendar, such as the language, country, timezone and time format you prefer to use. They are all user specific, and you can change them in the pop-down menus. The Default View is the view that loads when you first load Google Calendar. Custom View is a customizable view that adds a different option in the view choices across the top of the calendar.<br />
<br />
The '''Calendars Tab''' shows you the calendars you have access to and allows you to change the settings for those calendars. <br />
<br />
The '''Mobile Setup Tab''' allows you to set up your cell phone to receive notification of events and agendas from your Google Calendar.<br />
<br />
[[Image:Calset.jpg|250px|right]]The settings for each individual calendar are set from the settings pop-down next to the calendar listing, or by clicking on the individual calendar on the '''Calendars Tab''' of the Settings.<br />
<br />
On the Calendar Details tab, you can change the name of the calendar, or supply a description of the calendar. This tab also allows you the option of embedding your calendar into an existing webpage. It also supplies you with web addresses for your calendar.<br />
<br />
====Sharing Your Calendar====<br />
To set the sharing options, select '''Share this Calendar''' option (from the pop down settings next to the calendar listing), or click the '''Shared:Edit settings''' on the '''Calendars Tab''' of the Calendar Settings.<br />
<br />
In the '''Share with specific people''' section, add the username of person you wish to share with (including the @gustavus.edu domain for the Â鶹ÊÓƵ community), and select the type of sharing from the chart below. You can share your calendar with any other Google Calendar user in the world.<br />
<br />
{| class="fancy"<br />
|+<br />
! Setting<br />
! align="center" | Allows user<br />
|-<br />
|Make changes AND manage sharing||complete control over your calendar.<br />
|-<br />
| Make changes to events||ability to add and remove events on your calendar, but not adjust sharing<br />
|-<br />
| See all event details||to see all the event details, but they are not allowed to make any changes<br />
|-<br />
| See only busy/free ||to see only that you are busy or free.<br />
<br />
|-<br />
|}<br />
<br />
====Reminders and Notifications====<br />
To manage Notifications, you must go to '''Calendar Settings''' by clicking the gear icon in the top-right of the web page, and select '''Settings'''. On the '''Calendar Tab''', and you will see the '''Reminders and notification''' link next to the name of your calendar. You can set the default setting for the events on the calendar, and settings for invitations you receive on this page.<br />
<br />
Some users receive Email messages just prior to each calendar event, including classes. You can turn these Notifications off by removing the Email option under the Event Reminder section of the Notification settings for your Calendar.<br />
<br />
====SMS or Text Message Notification and Use====<br />
Google Calendar supports SMS (or text messaging) notifications and communication. In order to use this service, you will need to register your phone with Google Calendar. From Calendar Settings, select the Mobile Setup tab. Complete the information and verification.<br />
<br />
Once you have enabled SMS, you will have an additional option in the '''Notification and Reminders''' sections for events and calendars.<br />
<br />
To receive a notification with your calendar information, send a text message containing one of the following commands to the shortcode '48368' (GVENT):<br />
<br />
* 'next': request your next scheduled event<br />
* 'day: request all of your scheduled events for the present day<br />
* 'nday': request your events scheduled for the following day<br />
<br />
You can also create an event with SMS by sending a text message with your event's details to the number above.<br />
<br />
For example, if you send a message with something like "Chemistry Final 1pm Saturday," Google Calendar can figure out what you mean and pop the new event into your calendar.<br />
<br />
Note: Only event information from YOUR calendar can be received or updated. This service is free, you will not be charged by Google to use this.<br />
<br />
===Adding, Creating, and Managing Additional Calendars===<br />
[[File:Create new.jpg|150px|right]]<br />
You can have and view multiple calendars. <br />
====Add (Create) a New Calendar====<br />
To create a new calendar, that you own, click the '''Create new calendar''' from the pop-down at '''My calendars'''. This page allows you to create a new calendar and set the sharing options for that calendar. Once created, the calendar will show up in your list of calendars.<br />
<br />
====Useful Â鶹ÊÓƵ-related Public Calendars====<br />
* [http://gustavus.edu/go/academiccalendar Â鶹ÊÓƵ Academic Calendar]<br />
<br />
====Add a Friend's Calendar====<br />
[[File:Add calendar.jpg |right|300px]]There are multiple ways to add and view a friend's calendar. <br />
# You can add (view) a friend's google calendar in the '''Add a co-worker's calendar''' slot under '''Other calendars'''.<br />
#You can select '''Add a friend's calendar''' from the '''Other calendars''' pop-down.<br />
#You can also add by URL.<br />
<br />
====Hiding a Calendar====<br />
Google Calendar allows you to toggle the viewing of a calendar on and off by clicking on the name of the calendar in the calendar list. <br />
<br />
====Removing a Calendar====<br />
#Go to settings (in the upper right corner) <br />
#Select the Calendar Tab<br />
#Click the Delete Icon next to the Calendar you are trying to remove.<br />
#Accept the confirmation.<br />
<br />
===Importing and Exporting Calendars===<br />
====Importing calendar data from another source====<br />
Google Calendar allows you to import data from other calendar programs. It accepts data in [[iCalendar]] and [[CSV]] formats. From the '''Other calendars''' pop-down select '''Import calendar'''. For additional help with importing please see [https://support.google.com/calendar/topic/1672003?hl=en&ref_topic=1665163 Google's Import and Export Help Pages]<br />
<br />
====Meeting Maker====<br />
Â鶹ÊÓƵ used Meeting Maker before Google Calendar, and the conversion caused some issues. Following are the solutions we found.<br />
<br />
Due to a limitation in [[Meeting Maker]], you will need to export your non-banner events and your banners from [[Meeting Maker]] separately. <br />
<br />
To export non-banner data from [[Meeting Maker]], within the Meeting Maker application, select File, '''Export as ical by date''' (export a single file). This will allow you to create an *.ics file that can be imported into Google Calendar. <br />
<br />
To export your banner data from [[Meeting Maker]], within the Meeting Maker application, select File, '''Export as Text...'''. Select the date range you want to export and uncheck the "Contacts" and "To-Dos" and click OK.<br />
Then upload the file to [https://gts.gac.edu/gts/mmconvert/ https://gts.gac.edu/gts/mmconvert/] which will give you a *.ics file that can be imported into Google Calendar.<br />
<br />
To import data into Google Calendar (if you have both banner and non-banner events from [[Meeting Maker]], you will have to import both of the *.ics files): <br />
#From the '''Add''' button at the bottom of the calendar list select '''Import Calendar'''. <br />
#Browse to the iCalendar file (*.ics from Meeting Maker export) that you created in your export.<br />
#Choose the calendar that you wish to import the data to.<br />
#Click the '''Import''' button.<br />
#You will receive a confirmation regarding the number of events that were imported.<br />
<br />
====Palm Desktop====<br />
{{section-stub}}<br />
<br />
====Facebook====<br />
The social-networking website [[Facebook]] provides a service for creating social events, and allows users to subscribe to an [[iCalendar]] resource containing their events. For more information, see [[Facebook#Calendaring_and_Facebook|Facebook - Calendaring and Facebook]].<br />
<br />
====A Different Google Calendar Account====<br />
<br />
If you would like to import a calendar from a different Google calendar account, Google provides a way to export your calendars as a zip file in *.ics format<br />
<br />
To export a Google Calendar:<br />
# Log into your Google account and navigate to the Google Calendar page. <br />
# Select '''Settings''' from the pop-down next to '''My calendars'''. <br />
# Click the '''Export Calendars''' link. This will download your calendars to a zip file. If prompted, select '''Save File'''.<br />
<br />
To import a Google Calendar:<br />
# Log into your Google account and navigate to the Google Calendar page. <br />
# Select '''Settings''' from the pop-down next to '''My calendars'''.<br />
# Click '''Import calendar'''.<br />
# Browse to the file you just created in the export. <br />
# Choose the calendar that you wish to import the data to.<br />
# Click the '''Import''' button.<br />
# You will receive a confirmation regarding the number of events that were imported.<br />
<br />
==Tips==<br />
<br />
===Selecting a custom date range===<br />
<br />
You can view a custom date range (for example, a three week period, or the two days of the nobel conference) by clicking dragging your mouse over the mini-calendar on the left hand side of the screen.<br />
<br />
===Printing the Description Field for Events===<br />
<br />
To print the information in the Description Field for events from Google Calendar:<br />
*Switch to '''Agenda View'''<br />
*Select '''Print''' (from the '''More''' button)<br />
*Check the '''Print Descriptions''' checkbox.<br />
*'''Print'''<br />
<br />
===Task List===<br />
<br />
This list allows you to check off tasks through out the week or month as you complete them. To access yours simply select Tasks under my calendars on the left hand side. Once selected, the tasks list will appear on the right hand side of your calendar regardless of what viewing option you are in. <br />
<br />
To add something to your task list, click right between the two yellow lines at the top, or click the + button at the bottom of the task list and begin typing. This will add tasks to your list. Simply press enter when you are finished typing. To remove items from your list, click on the item you want removed and click the trash can at the bottom of the tasks list. <br />
<br />
[[Image:Tasks.png]]<br />
<br />
There are other actions you can do with your list, for example making a new list, refreshing an old list, or renaming a list. To do this, click on the icon in the bottom right hand corner of the task list. <br />
<br />
The '''Actions''' icon, lower left corner of task list, will give you even more option for your task list.<br />
<br />
==Syncing Google Calendar with Other Programs/Devices==<br />
<br />
It is possible to synchronize your Google Calendar with many [[smart phone]], [[PDA]], and [[desktop]] computer [[programs]]. <br />
<br />
For directions on syncing Google Calendar please see [[Google Calendar Syncing]]<br />
<br />
{{tech help}}<br />
<br />
==External links==<br />
* [http://services.google.com/apps/resources/overviews_breeze/Calendar/index.html Video tutorial]<br />
* [http://www.google.com/support/calendar/ Google Calendar Help Center]<br />
* [http://groups.google.com/group/Google-Calendar-Help Google Calendar Help Group]<br />
<br />
[[Category:Google]]<br />
[[Category:Calendar]]</div>Lpeter11/gts/w/index.php?title=Google_Calendar&diff=27218Google Calendar2013-10-28T15:37:15Z<p>Lpeter11: /* Printing the Description Field for Events */</p>
<hr />
<div>[[Image:Google_calendar.png|250px|right]]<br />
'''Google Calendar''' is a [[web-based]] group calendaring application hosted by [[Google]].<br />
<br />
Â鶹ÊÓƵ uses a [http://www.google.com/calendar/hosted/gustavus.edu/render special education edition of Google Calendar] as its campus-wide calendaring application. If you are a Â鶹ÊÓƵ employee or student, you can use Google Calendar to manage or share your calendar and schedule meetings with other people at Â鶹ÊÓƵ.<br />
<br />
Google offers [http://services.google.com/apps/resources/overviews_breeze/Calendar/index.html a general video tutorial] that is not Â鶹ÊÓƵ-specific, so some things may look slightly different and some features available to Â鶹ÊÓƵ users may not be covered. In order to hear the audio, you may need to install the [http://www.adobe.com/support/connect/downloads-updates.html Adobe Connect 8 Meeting Add-in].<br />
<br />
==Using Google Calendar== <br />
===Logging in===<br />
To log in to Google Calendar:<br />
#Visit http://google.gustavus.edu/<br />
#Enter your Â鶹ÊÓƵ username and password<br />
#You should be taken to your Google Calendar<br />
<br />
===Calendar views===<br />
One day, one week, and one month are the most common ways to view your calendar. You can choose how to view your calendar by clicking on the appropriate tab near the top of the page.<br />
<br />
[[File:Day week month view.jpg |400 px|center]]<br />
<br />
===Adding Events===<br />
There are many ways to add an event to your Google Calendar. One of the easiest is to:<br />
#Click and drag on your calendar at the date and time you want the event to be.<br />
#Enter a description of the event. Pro Tip: If you want to adjust the time, simply put the time the event starts before your description.<br />
#Select the calendar you wish to add the event to.<br />
#When you are satisfied with the event click "Create Event." If you want to add more details, such as a location, description, or guests, click "edit event."<br />
<br />
[[File:Add event.jpg |center |400 px]]<br />
<br />
You can also add events by using the '''Create''' button. The Create Event window allows you to add more event details.<br />
<br />
You can also create events by using the '''Quick Add Feature'''. Click the pop-down on the Create button, add your description and click Add.[[File:Quickadd.jpg|right|300 px]]<br />
<br />
<br />
For more information on using Quick Add see: [https://support.google.com/calendar/answer/36604?hl=en About Quick Add].<br />
<br />
===Editing Event Details===<br />
To edit an existing event, simply click on the event title in your calendar. Make your changes to the event details window and click '''SAVE'''.<br />
<br />
[[File:Event details.jpg |center|500px]]<br />
<br />
You can also change the date and time of an event by clicking and dragging it to a new location on the calendar. You can extend or shorten by using the window shade option at the bottom of an event.<br />
<br />
===Additional Event Details===<br />
====Inviting Guests====<br />
[[File:Calendar event guests.jpg |right|400px]]<br />
Find or create the event you would like to invite guests to and select event details.<br />
#Enter their e-mail addresses (using the @gustavus.edu domain portion) in the '''Add guests''' section.<br />
#To check for available times, click '''Suggested times'''.<br />
#You will then see a list of available times for your meeting. Select a meeting time. Click '''Save''' in the Event Details window. You will be prompted about sending invitations to the guests. Invited guests will appear in parentheses on the event on your calendar.<br />
<br />
====Setting Reminders or Notifications====<br />
Google Calendar can remind or notify you of events on your calendar in multiple ways. If you would like to receive a reminder you can choose to receive one by a pop-up window (if you have Google Calendar open), an [[SMS]] text message sent to your cell phone, or by e-mail. Reminders and notifications can be sent globally (all events created have those settings) and individually (each event can have different reminders and notifications).<br />
<br />
Individual Event Reminders are set in the Event Details window. You can select both the type of reminder and the time before the event you would like to be notified.<br />
<br />
Global settings are set in the Google Calendar Settings. From the Gear tool, select Settings, select the Calendars tab, on the calendar you wish to edit click the Reminders and notifications link. Here you can set the default settings.<br />
<br />
====Available or Busy====<br />
Google Calendar allows you to show yourself as available or busy during the events on your calendar. For example, if you have to be in class, you are probably busy; however, if it is your birthday you may be available to go to an event. This information is for others who are viewing your calendar or availability.<br />
<br />
====Privacy====<br />
Google Calendar allows you to set privacy for individual events. Options are "Default" (Â鶹ÊÓƵ users can see whether you are busy, but not what you are busy doing), "Private" (only you and people you give permission to see your calendar can see the event at all), or "Public" (anyone can see all details of the event).<br />
<br />
===Calendar Settings===<br />
The settings for Google Calendar are available by: <br />
#Clicking the Gear icon (upper right hand corner)<br />
#Selecting '''Settings'''.[[File:Settings.jpg |right|300px]]<br />
<br />
The '''General Tab''' allows you to change the information specific to your calendar, such as the language, country, timezone and time format you prefer to use. They are all user specific, and you can change them in the pop-down menus. The Default View is the view that loads when you first load Google Calendar. Custom View is a customizable view that adds a different option in the view choices across the top of the calendar.<br />
<br />
The '''Calendars Tab''' shows you the calendars you have access to and allows you to change the settings for those calendars. <br />
<br />
The '''Mobile Setup Tab''' allows you to set up your cell phone to receive notification of events and agendas from your Google Calendar.<br />
<br />
[[Image:Calset.jpg|250px|right]]The settings for each individual calendar are set from the settings pop-down next to the calendar listing, or by clicking on the individual calendar on the '''Calendars Tab''' of the Settings.<br />
<br />
On the Calendar Details tab, you can change the name of the calendar, or supply a description of the calendar. This tab also allows you the option of embedding your calendar into an existing webpage. It also supplies you with web addresses for your calendar.<br />
<br />
====Sharing Your Calendar====<br />
To set the sharing options, select '''Share this Calendar''' option (from the pop down settings next to the calendar listing), or click the '''Shared:Edit settings''' on the '''Calendars Tab''' of the Calendar Settings.<br />
<br />
In the '''Share with specific people''' section, add the username of person you wish to share with (including the @gustavus.edu domain for the Â鶹ÊÓƵ community), and select the type of sharing from the chart below. You can share your calendar with any other Google Calendar user in the world.<br />
<br />
{| class="fancy"<br />
|+<br />
! Setting<br />
! align="center" | Allows user<br />
|-<br />
|Make changes AND manage sharing||complete control over your calendar.<br />
|-<br />
| Make changes to events||ability to add and remove events on your calendar, but not adjust sharing<br />
|-<br />
| See all event details||to see all the event details, but they are not allowed to make any changes<br />
|-<br />
| See only busy/free ||to see only that you are busy or free.<br />
<br />
|-<br />
|}<br />
<br />
====Reminders and Notifications====<br />
To manage Notifications, you must go to '''Calendar Settings''' by clicking the gear icon in the top-right of the web page, and select '''Settings'''. On the '''Calendar Tab''', and you will see the '''Reminders and notification''' link next to the name of your calendar. You can set the default setting for the events on the calendar, and settings for invitations you receive on this page.<br />
<br />
Some users receive Email messages just prior to each calendar event, including classes. You can turn these Notifications off by removing the Email option under the Event Reminder section of the Notification settings for your Calendar.<br />
<br />
====SMS or Text Message Notification and Use====<br />
Google Calendar supports SMS (or text messaging) notifications and communication. In order to use this service, you will need to register your phone with Google Calendar. From Calendar Settings, select the Mobile Setup tab. Complete the information and verification.<br />
<br />
Once you have enabled SMS, you will have an additional option in the '''Notification and Reminders''' sections for events and calendars.<br />
<br />
To receive a notification with your calendar information, send a text message containing one of the following commands to the shortcode '48368' (GVENT):<br />
<br />
* 'next': request your next scheduled event<br />
* 'day: request all of your scheduled events for the present day<br />
* 'nday': request your events scheduled for the following day<br />
<br />
You can also create an event with SMS by sending a text message with your event's details to the number above.<br />
<br />
For example, if you send a message with something like "Chemistry Final 1pm Saturday," Google Calendar can figure out what you mean and pop the new event into your calendar.<br />
<br />
Note: Only event information from YOUR calendar can be received or updated. This service is free, you will not be charged by Google to use this.<br />
<br />
===Adding, Creating, and Managing Additional Calendars===<br />
[[File:Create new.jpg|150px|right]]<br />
You can have and view multiple calendars. <br />
====Add (Create) a New Calendar====<br />
To create a new calendar, that you own, click the '''Create new calendar''' from the pop-down at '''My calendars'''. This page allows you to create a new calendar and set the sharing options for that calendar. Once created, the calendar will show up in your list of calendars.<br />
<br />
====Useful Â鶹ÊÓƵ-related Public Calendars====<br />
* [http://gustavus.edu/go/academiccalendar Â鶹ÊÓƵ Academic Calendar]<br />
<br />
====Add a Friend's Calendar====<br />
[[File:Add calendar.jpg |right|300px]]There are multiple ways to add and view a friend's calendar. <br />
# You can add (view) a friend's google calendar in the '''Add a co-worker's calendar''' slot under '''Other calendars'''.<br />
#You can select '''Add a friend's calendar''' from the '''Other calendars''' pop-down.<br />
#You can also add by URL.<br />
<br />
====Hiding a Calendar====<br />
Google Calendar allows you to toggle the viewing of a calendar on and off by clicking on the name of the calendar in the calendar list. <br />
<br />
====Removing a Calendar====<br />
#Go to settings (in the upper right corner) <br />
#Select the Calendar Tab<br />
#Click the Delete Icon next to the Calendar you are trying to remove.<br />
#Accept the confirmation.<br />
<br />
===Importing and Exporting Calendars===<br />
====Importing calendar data from another source====<br />
Google Calendar allows you to import data from other calendar programs. It accepts data in [[iCalendar]] and [[CSV]] formats. From the '''Other calendars''' pop-down select '''Import calendar'''. For additional help with importing please see [https://support.google.com/calendar/topic/1672003?hl=en&ref_topic=1665163 Google's Import and Export Help Pages]<br />
<br />
====Meeting Maker====<br />
Â鶹ÊÓƵ used Meeting Maker before Google Calendar, and the conversion caused some issues. Following are the solutions we found.<br />
<br />
Due to a limitation in [[Meeting Maker]], you will need to export your non-banner events and your banners from [[Meeting Maker]] separately. <br />
<br />
To export non-banner data from [[Meeting Maker]], within the Meeting Maker application, select File, '''Export as ical by date''' (export a single file). This will allow you to create an *.ics file that can be imported into Google Calendar. <br />
<br />
To export your banner data from [[Meeting Maker]], within the Meeting Maker application, select File, '''Export as Text...'''. Select the date range you want to export and uncheck the "Contacts" and "To-Dos" and click OK.<br />
Then upload the file to [https://gts.gac.edu/gts/mmconvert/ https://gts.gac.edu/gts/mmconvert/] which will give you a *.ics file that can be imported into Google Calendar.<br />
<br />
To import data into Google Calendar (if you have both banner and non-banner events from [[Meeting Maker]], you will have to import both of the *.ics files): <br />
#From the '''Add''' button at the bottom of the calendar list select '''Import Calendar'''. <br />
#Browse to the iCalendar file (*.ics from Meeting Maker export) that you created in your export.<br />
#Choose the calendar that you wish to import the data to.<br />
#Click the '''Import''' button.<br />
#You will receive a confirmation regarding the number of events that were imported.<br />
<br />
====Palm Desktop====<br />
{{section-stub}}<br />
<br />
====Facebook====<br />
The social-networking website [[Facebook]] provides a service for creating social events, and allows users to subscribe to an [[iCalendar]] resource containing their events. For more information, see [[Facebook#Calendaring_and_Facebook|Facebook - Calendaring and Facebook]].<br />
<br />
====A Different Google Calendar Account====<br />
<br />
If you would like to import a calendar from a different Google calendar account, Google provides a way to export your calendars as a zip file in *.ics format<br />
<br />
To export a Google Calendar:<br />
# Log into your Google account and navigate to the Google Calendar page. <br />
# Select '''Settings''' from the pop-down next to '''My calendars'''. <br />
# Click the '''Export Calendars''' link. This will download your calendars to a zip file. If prompted, select '''Save File'''.<br />
<br />
To import a Google Calendar:<br />
# Log into your Google account and navigate to the Google Calendar page. <br />
# Select '''Settings''' from the pop-down next to '''My calendars'''.<br />
# Click '''Import calendar'''.<br />
# Browse to the file you just created in the export. <br />
# Choose the calendar that you wish to import the data to.<br />
# Click the '''Import''' button.<br />
# You will receive a confirmation regarding the number of events that were imported.<br />
<br />
==Tips==<br />
<br />
===Selecting a custom date range===<br />
<br />
You can view a custom date range (for example, a three week period, or the two days of the nobel conference) by clicking dragging your mouse over the mini-calendar on the left hand side of the screen.<br />
<br />
===Printing the Description Field for Events===<br />
<br />
To print the information in the Description Field for events from Google Calendar:<br />
*Switch to '''Agenda View'''<br />
*Select '''Print''' (from the '''More''' button)<br />
*Check the '''Print Descriptions''' checkbox.<br />
*'''Print'''<br />
<br />
===Task List===<br />
<br />
This list allows you to check off tasks through out the week or month as you complete them. To access yours simply select Tasks under my calendars on the left hand side. Once selected, the tasks list will appear on the right hand side of your calendar regardless of what viewing option you are in. <br />
<br />
To add something to your task list, click right between the two yellow lines at the top, or click the + button at the bottom of the task list and begin typing. This will add tasks to your list. Simply press enter when you are finished typing. To remove items from your list, click on the item you want removed and click the trash can at the bottom of the tasks list. <br />
<br />
[[Image:Tasks.png]]<br />
<br />
There are other actions you can do with your list, for example making a new list, refreshing an old list, or renaming a list. To do this click on the icon in the bottom right hand corner of the task list. <br />
<br />
The '''Actions''' icon, lower left corner of task list, will give you even more option for your task list.<br />
<br />
==Syncing Google Calendar with Other Programs/Devices==<br />
<br />
It is possible to synchronize your Google Calendar with many [[smart phone]], [[PDA]], and [[desktop]] computer [[programs]]. <br />
<br />
For directions on syncing Google Calendar please see [[Google Calendar Syncing]]<br />
<br />
{{tech help}}<br />
<br />
==External links==<br />
* [http://services.google.com/apps/resources/overviews_breeze/Calendar/index.html Video tutorial]<br />
* [http://www.google.com/support/calendar/ Google Calendar Help Center]<br />
* [http://groups.google.com/group/Google-Calendar-Help Google Calendar Help Group]<br />
<br />
[[Category:Google]]<br />
[[Category:Calendar]]</div>Lpeter11/gts/w/index.php?title=Google_Calendar&diff=27217Google Calendar2013-10-28T15:36:57Z<p>Lpeter11: /* Printing the Description Field for Events */</p>
<hr />
<div>[[Image:Google_calendar.png|250px|right]]<br />
'''Google Calendar''' is a [[web-based]] group calendaring application hosted by [[Google]].<br />
<br />
Â鶹ÊÓƵ uses a [http://www.google.com/calendar/hosted/gustavus.edu/render special education edition of Google Calendar] as its campus-wide calendaring application. If you are a Â鶹ÊÓƵ employee or student, you can use Google Calendar to manage or share your calendar and schedule meetings with other people at Â鶹ÊÓƵ.<br />
<br />
Google offers [http://services.google.com/apps/resources/overviews_breeze/Calendar/index.html a general video tutorial] that is not Â鶹ÊÓƵ-specific, so some things may look slightly different and some features available to Â鶹ÊÓƵ users may not be covered. In order to hear the audio, you may need to install the [http://www.adobe.com/support/connect/downloads-updates.html Adobe Connect 8 Meeting Add-in].<br />
<br />
==Using Google Calendar== <br />
===Logging in===<br />
To log in to Google Calendar:<br />
#Visit http://google.gustavus.edu/<br />
#Enter your Â鶹ÊÓƵ username and password<br />
#You should be taken to your Google Calendar<br />
<br />
===Calendar views===<br />
One day, one week, and one month are the most common ways to view your calendar. You can choose how to view your calendar by clicking on the appropriate tab near the top of the page.<br />
<br />
[[File:Day week month view.jpg |400 px|center]]<br />
<br />
===Adding Events===<br />
There are many ways to add an event to your Google Calendar. One of the easiest is to:<br />
#Click and drag on your calendar at the date and time you want the event to be.<br />
#Enter a description of the event. Pro Tip: If you want to adjust the time, simply put the time the event starts before your description.<br />
#Select the calendar you wish to add the event to.<br />
#When you are satisfied with the event click "Create Event." If you want to add more details, such as a location, description, or guests, click "edit event."<br />
<br />
[[File:Add event.jpg |center |400 px]]<br />
<br />
You can also add events by using the '''Create''' button. The Create Event window allows you to add more event details.<br />
<br />
You can also create events by using the '''Quick Add Feature'''. Click the pop-down on the Create button, add your description and click Add.[[File:Quickadd.jpg|right|300 px]]<br />
<br />
<br />
For more information on using Quick Add see: [https://support.google.com/calendar/answer/36604?hl=en About Quick Add].<br />
<br />
===Editing Event Details===<br />
To edit an existing event, simply click on the event title in your calendar. Make your changes to the event details window and click '''SAVE'''.<br />
<br />
[[File:Event details.jpg |center|500px]]<br />
<br />
You can also change the date and time of an event by clicking and dragging it to a new location on the calendar. You can extend or shorten by using the window shade option at the bottom of an event.<br />
<br />
===Additional Event Details===<br />
====Inviting Guests====<br />
[[File:Calendar event guests.jpg |right|400px]]<br />
Find or create the event you would like to invite guests to and select event details.<br />
#Enter their e-mail addresses (using the @gustavus.edu domain portion) in the '''Add guests''' section.<br />
#To check for available times, click '''Suggested times'''.<br />
#You will then see a list of available times for your meeting. Select a meeting time. Click '''Save''' in the Event Details window. You will be prompted about sending invitations to the guests. Invited guests will appear in parentheses on the event on your calendar.<br />
<br />
====Setting Reminders or Notifications====<br />
Google Calendar can remind or notify you of events on your calendar in multiple ways. If you would like to receive a reminder you can choose to receive one by a pop-up window (if you have Google Calendar open), an [[SMS]] text message sent to your cell phone, or by e-mail. Reminders and notifications can be sent globally (all events created have those settings) and individually (each event can have different reminders and notifications).<br />
<br />
Individual Event Reminders are set in the Event Details window. You can select both the type of reminder and the time before the event you would like to be notified.<br />
<br />
Global settings are set in the Google Calendar Settings. From the Gear tool, select Settings, select the Calendars tab, on the calendar you wish to edit click the Reminders and notifications link. Here you can set the default settings.<br />
<br />
====Available or Busy====<br />
Google Calendar allows you to show yourself as available or busy during the events on your calendar. For example, if you have to be in class, you are probably busy; however, if it is your birthday you may be available to go to an event. This information is for others who are viewing your calendar or availability.<br />
<br />
====Privacy====<br />
Google Calendar allows you to set privacy for individual events. Options are "Default" (Â鶹ÊÓƵ users can see whether you are busy, but not what you are busy doing), "Private" (only you and people you give permission to see your calendar can see the event at all), or "Public" (anyone can see all details of the event).<br />
<br />
===Calendar Settings===<br />
The settings for Google Calendar are available by: <br />
#Clicking the Gear icon (upper right hand corner)<br />
#Selecting '''Settings'''.[[File:Settings.jpg |right|300px]]<br />
<br />
The '''General Tab''' allows you to change the information specific to your calendar, such as the language, country, timezone and time format you prefer to use. They are all user specific, and you can change them in the pop-down menus. The Default View is the view that loads when you first load Google Calendar. Custom View is a customizable view that adds a different option in the view choices across the top of the calendar.<br />
<br />
The '''Calendars Tab''' shows you the calendars you have access to and allows you to change the settings for those calendars. <br />
<br />
The '''Mobile Setup Tab''' allows you to set up your cell phone to receive notification of events and agendas from your Google Calendar.<br />
<br />
[[Image:Calset.jpg|250px|right]]The settings for each individual calendar are set from the settings pop-down next to the calendar listing, or by clicking on the individual calendar on the '''Calendars Tab''' of the Settings.<br />
<br />
On the Calendar Details tab, you can change the name of the calendar, or supply a description of the calendar. This tab also allows you the option of embedding your calendar into an existing webpage. It also supplies you with web addresses for your calendar.<br />
<br />
====Sharing Your Calendar====<br />
To set the sharing options, select '''Share this Calendar''' option (from the pop down settings next to the calendar listing), or click the '''Shared:Edit settings''' on the '''Calendars Tab''' of the Calendar Settings.<br />
<br />
In the '''Share with specific people''' section, add the username of person you wish to share with (including the @gustavus.edu domain for the Â鶹ÊÓƵ community), and select the type of sharing from the chart below. You can share your calendar with any other Google Calendar user in the world.<br />
<br />
{| class="fancy"<br />
|+<br />
! Setting<br />
! align="center" | Allows user<br />
|-<br />
|Make changes AND manage sharing||complete control over your calendar.<br />
|-<br />
| Make changes to events||ability to add and remove events on your calendar, but not adjust sharing<br />
|-<br />
| See all event details||to see all the event details, but they are not allowed to make any changes<br />
|-<br />
| See only busy/free ||to see only that you are busy or free.<br />
<br />
|-<br />
|}<br />
<br />
====Reminders and Notifications====<br />
To manage Notifications, you must go to '''Calendar Settings''' by clicking the gear icon in the top-right of the web page, and select '''Settings'''. On the '''Calendar Tab''', and you will see the '''Reminders and notification''' link next to the name of your calendar. You can set the default setting for the events on the calendar, and settings for invitations you receive on this page.<br />
<br />
Some users receive Email messages just prior to each calendar event, including classes. You can turn these Notifications off by removing the Email option under the Event Reminder section of the Notification settings for your Calendar.<br />
<br />
====SMS or Text Message Notification and Use====<br />
Google Calendar supports SMS (or text messaging) notifications and communication. In order to use this service, you will need to register your phone with Google Calendar. From Calendar Settings, select the Mobile Setup tab. Complete the information and verification.<br />
<br />
Once you have enabled SMS, you will have an additional option in the '''Notification and Reminders''' sections for events and calendars.<br />
<br />
To receive a notification with your calendar information, send a text message containing one of the following commands to the shortcode '48368' (GVENT):<br />
<br />
* 'next': request your next scheduled event<br />
* 'day: request all of your scheduled events for the present day<br />
* 'nday': request your events scheduled for the following day<br />
<br />
You can also create an event with SMS by sending a text message with your event's details to the number above.<br />
<br />
For example, if you send a message with something like "Chemistry Final 1pm Saturday," Google Calendar can figure out what you mean and pop the new event into your calendar.<br />
<br />
Note: Only event information from YOUR calendar can be received or updated. This service is free, you will not be charged by Google to use this.<br />
<br />
===Adding, Creating, and Managing Additional Calendars===<br />
[[File:Create new.jpg|150px|right]]<br />
You can have and view multiple calendars. <br />
====Add (Create) a New Calendar====<br />
To create a new calendar, that you own, click the '''Create new calendar''' from the pop-down at '''My calendars'''. This page allows you to create a new calendar and set the sharing options for that calendar. Once created, the calendar will show up in your list of calendars.<br />
<br />
====Useful Â鶹ÊÓƵ-related Public Calendars====<br />
* [http://gustavus.edu/go/academiccalendar Â鶹ÊÓƵ Academic Calendar]<br />
<br />
====Add a Friend's Calendar====<br />
[[File:Add calendar.jpg |right|300px]]There are multiple ways to add and view a friend's calendar. <br />
# You can add (view) a friend's google calendar in the '''Add a co-worker's calendar''' slot under '''Other calendars'''.<br />
#You can select '''Add a friend's calendar''' from the '''Other calendars''' pop-down.<br />
#You can also add by URL.<br />
<br />
====Hiding a Calendar====<br />
Google Calendar allows you to toggle the viewing of a calendar on and off by clicking on the name of the calendar in the calendar list. <br />
<br />
====Removing a Calendar====<br />
#Go to settings (in the upper right corner) <br />
#Select the Calendar Tab<br />
#Click the Delete Icon next to the Calendar you are trying to remove.<br />
#Accept the confirmation.<br />
<br />
===Importing and Exporting Calendars===<br />
====Importing calendar data from another source====<br />
Google Calendar allows you to import data from other calendar programs. It accepts data in [[iCalendar]] and [[CSV]] formats. From the '''Other calendars''' pop-down select '''Import calendar'''. For additional help with importing please see [https://support.google.com/calendar/topic/1672003?hl=en&ref_topic=1665163 Google's Import and Export Help Pages]<br />
<br />
====Meeting Maker====<br />
Â鶹ÊÓƵ used Meeting Maker before Google Calendar, and the conversion caused some issues. Following are the solutions we found.<br />
<br />
Due to a limitation in [[Meeting Maker]], you will need to export your non-banner events and your banners from [[Meeting Maker]] separately. <br />
<br />
To export non-banner data from [[Meeting Maker]], within the Meeting Maker application, select File, '''Export as ical by date''' (export a single file). This will allow you to create an *.ics file that can be imported into Google Calendar. <br />
<br />
To export your banner data from [[Meeting Maker]], within the Meeting Maker application, select File, '''Export as Text...'''. Select the date range you want to export and uncheck the "Contacts" and "To-Dos" and click OK.<br />
Then upload the file to [https://gts.gac.edu/gts/mmconvert/ https://gts.gac.edu/gts/mmconvert/] which will give you a *.ics file that can be imported into Google Calendar.<br />
<br />
To import data into Google Calendar (if you have both banner and non-banner events from [[Meeting Maker]], you will have to import both of the *.ics files): <br />
#From the '''Add''' button at the bottom of the calendar list select '''Import Calendar'''. <br />
#Browse to the iCalendar file (*.ics from Meeting Maker export) that you created in your export.<br />
#Choose the calendar that you wish to import the data to.<br />
#Click the '''Import''' button.<br />
#You will receive a confirmation regarding the number of events that were imported.<br />
<br />
====Palm Desktop====<br />
{{section-stub}}<br />
<br />
====Facebook====<br />
The social-networking website [[Facebook]] provides a service for creating social events, and allows users to subscribe to an [[iCalendar]] resource containing their events. For more information, see [[Facebook#Calendaring_and_Facebook|Facebook - Calendaring and Facebook]].<br />
<br />
====A Different Google Calendar Account====<br />
<br />
If you would like to import a calendar from a different Google calendar account, Google provides a way to export your calendars as a zip file in *.ics format<br />
<br />
To export a Google Calendar:<br />
# Log into your Google account and navigate to the Google Calendar page. <br />
# Select '''Settings''' from the pop-down next to '''My calendars'''. <br />
# Click the '''Export Calendars''' link. This will download your calendars to a zip file. If prompted, select '''Save File'''.<br />
<br />
To import a Google Calendar:<br />
# Log into your Google account and navigate to the Google Calendar page. <br />
# Select '''Settings''' from the pop-down next to '''My calendars'''.<br />
# Click '''Import calendar'''.<br />
# Browse to the file you just created in the export. <br />
# Choose the calendar that you wish to import the data to.<br />
# Click the '''Import''' button.<br />
# You will receive a confirmation regarding the number of events that were imported.<br />
<br />
==Tips==<br />
<br />
===Selecting a custom date range===<br />
<br />
You can view a custom date range (for example, a three week period, or the two days of the nobel conference) by clicking dragging your mouse over the mini-calendar on the left hand side of the screen.<br />
<br />
===Printing the Description Field for Events===<br />
<br />
To print the information in the Description Field for events from Google Calendar:<br />
*switch to '''Agenda View'''<br />
*select '''Print''' (from the '''More''' button)<br />
*check the '''Print Descriptions''' checkbox.<br />
*'''print'''<br />
<br />
===Task List===<br />
<br />
This list allows you to check off tasks through out the week or month as you complete them. To access yours simply select Tasks under my calendars on the left hand side. Once selected, the tasks list will appear on the right hand side of your calendar regardless of what viewing option you are in. <br />
<br />
To add something to your task list, click right between the two yellow lines at the top, or click the + button at the bottom of the task list and begin typing. This will add tasks to your list. Simply press enter when you are finished typing. To remove items from your list, click on the item you want removed and click the trash can at the bottom of the tasks list. <br />
<br />
[[Image:Tasks.png]]<br />
<br />
There are other actions you can do with your list, for example making a new list, refreshing an old list, or renaming a list. To do this click on the icon in the bottom right hand corner of the task list. <br />
<br />
The '''Actions''' icon, lower left corner of task list, will give you even more option for your task list.<br />
<br />
==Syncing Google Calendar with Other Programs/Devices==<br />
<br />
It is possible to synchronize your Google Calendar with many [[smart phone]], [[PDA]], and [[desktop]] computer [[programs]]. <br />
<br />
For directions on syncing Google Calendar please see [[Google Calendar Syncing]]<br />
<br />
{{tech help}}<br />
<br />
==External links==<br />
* [http://services.google.com/apps/resources/overviews_breeze/Calendar/index.html Video tutorial]<br />
* [http://www.google.com/support/calendar/ Google Calendar Help Center]<br />
* [http://groups.google.com/group/Google-Calendar-Help Google Calendar Help Group]<br />
<br />
[[Category:Google]]<br />
[[Category:Calendar]]</div>Lpeter11/gts/w/index.php?title=Google_Calendar&diff=27216Google Calendar2013-10-28T15:18:28Z<p>Lpeter11: /* Adding, Creating, and Managing Additional Calendars */</p>
<hr />
<div>[[Image:Google_calendar.png|250px|right]]<br />
'''Google Calendar''' is a [[web-based]] group calendaring application hosted by [[Google]].<br />
<br />
Â鶹ÊÓƵ uses a [http://www.google.com/calendar/hosted/gustavus.edu/render special education edition of Google Calendar] as its campus-wide calendaring application. If you are a Â鶹ÊÓƵ employee or student, you can use Google Calendar to manage or share your calendar and schedule meetings with other people at Â鶹ÊÓƵ.<br />
<br />
Google offers [http://services.google.com/apps/resources/overviews_breeze/Calendar/index.html a general video tutorial] that is not Â鶹ÊÓƵ-specific, so some things may look slightly different and some features available to Â鶹ÊÓƵ users may not be covered. In order to hear the audio, you may need to install the [http://www.adobe.com/support/connect/downloads-updates.html Adobe Connect 8 Meeting Add-in].<br />
<br />
==Using Google Calendar== <br />
===Logging in===<br />
To log in to Google Calendar:<br />
#Visit http://google.gustavus.edu/<br />
#Enter your Â鶹ÊÓƵ username and password<br />
#You should be taken to your Google Calendar<br />
<br />
===Calendar views===<br />
One day, one week, and one month are the most common ways to view your calendar. You can choose how to view your calendar by clicking on the appropriate tab near the top of the page.<br />
<br />
[[File:Day week month view.jpg |400 px|center]]<br />
<br />
===Adding Events===<br />
There are many ways to add an event to your Google Calendar. One of the easiest is to:<br />
#Click and drag on your calendar at the date and time you want the event to be.<br />
#Enter a description of the event. Pro Tip: If you want to adjust the time, simply put the time the event starts before your description.<br />
#Select the calendar you wish to add the event to.<br />
#When you are satisfied with the event click "Create Event." If you want to add more details, such as a location, description, or guests, click "edit event."<br />
<br />
[[File:Add event.jpg |center |400 px]]<br />
<br />
You can also add events by using the '''Create''' button. The Create Event window allows you to add more event details.<br />
<br />
You can also create events by using the '''Quick Add Feature'''. Click the pop-down on the Create button, add your description and click Add.[[File:Quickadd.jpg|right|300 px]]<br />
<br />
<br />
For more information on using Quick Add see: [https://support.google.com/calendar/answer/36604?hl=en About Quick Add].<br />
<br />
===Editing Event Details===<br />
To edit an existing event, simply click on the event title in your calendar. Make your changes to the event details window and click '''SAVE'''.<br />
<br />
[[File:Event details.jpg |center|500px]]<br />
<br />
You can also change the date and time of an event by clicking and dragging it to a new location on the calendar. You can extend or shorten by using the window shade option at the bottom of an event.<br />
<br />
===Additional Event Details===<br />
====Inviting Guests====<br />
[[File:Calendar event guests.jpg |right|400px]]<br />
Find or create the event you would like to invite guests to and select event details.<br />
#Enter their e-mail addresses (using the @gustavus.edu domain portion) in the '''Add guests''' section.<br />
#To check for available times, click '''Suggested times'''.<br />
#You will then see a list of available times for your meeting. Select a meeting time. Click '''Save''' in the Event Details window. You will be prompted about sending invitations to the guests. Invited guests will appear in parentheses on the event on your calendar.<br />
<br />
====Setting Reminders or Notifications====<br />
Google Calendar can remind or notify you of events on your calendar in multiple ways. If you would like to receive a reminder you can choose to receive one by a pop-up window (if you have Google Calendar open), an [[SMS]] text message sent to your cell phone, or by e-mail. Reminders and notifications can be sent globally (all events created have those settings) and individually (each event can have different reminders and notifications).<br />
<br />
Individual Event Reminders are set in the Event Details window. You can select both the type of reminder and the time before the event you would like to be notified.<br />
<br />
Global settings are set in the Google Calendar Settings. From the Gear tool, select Settings, select the Calendars tab, on the calendar you wish to edit click the Reminders and notifications link. Here you can set the default settings.<br />
<br />
====Available or Busy====<br />
Google Calendar allows you to show yourself as available or busy during the events on your calendar. For example, if you have to be in class, you are probably busy; however, if it is your birthday you may be available to go to an event. This information is for others who are viewing your calendar or availability.<br />
<br />
====Privacy====<br />
Google Calendar allows you to set privacy for individual events. Options are "Default" (Â鶹ÊÓƵ users can see whether you are busy, but not what you are busy doing), "Private" (only you and people you give permission to see your calendar can see the event at all), or "Public" (anyone can see all details of the event).<br />
<br />
===Calendar Settings===<br />
The settings for Google Calendar are available by: <br />
#Clicking the Gear icon (upper right hand corner)<br />
#Selecting '''Settings'''.[[File:Settings.jpg |right|300px]]<br />
<br />
The '''General Tab''' allows you to change the information specific to your calendar, such as the language, country, timezone and time format you prefer to use. They are all user specific, and you can change them in the pop-down menus. The Default View is the view that loads when you first load Google Calendar. Custom View is a customizable view that adds a different option in the view choices across the top of the calendar.<br />
<br />
The '''Calendars Tab''' shows you the calendars you have access to and allows you to change the settings for those calendars. <br />
<br />
The '''Mobile Setup Tab''' allows you to set up your cell phone to receive notification of events and agendas from your Google Calendar.<br />
<br />
[[Image:Calset.jpg|250px|right]]The settings for each individual calendar are set from the settings pop-down next to the calendar listing, or by clicking on the individual calendar on the '''Calendars Tab''' of the Settings.<br />
<br />
On the Calendar Details tab, you can change the name of the calendar, or supply a description of the calendar. This tab also allows you the option of embedding your calendar into an existing webpage. It also supplies you with web addresses for your calendar.<br />
<br />
====Sharing Your Calendar====<br />
To set the sharing options, select '''Share this Calendar''' option (from the pop down settings next to the calendar listing), or click the '''Shared:Edit settings''' on the '''Calendars Tab''' of the Calendar Settings.<br />
<br />
In the '''Share with specific people''' section, add the username of person you wish to share with (including the @gustavus.edu domain for the Â鶹ÊÓƵ community), and select the type of sharing from the chart below. You can share your calendar with any other Google Calendar user in the world.<br />
<br />
{| class="fancy"<br />
|+<br />
! Setting<br />
! align="center" | Allows user<br />
|-<br />
|Make changes AND manage sharing||complete control over your calendar.<br />
|-<br />
| Make changes to events||ability to add and remove events on your calendar, but not adjust sharing<br />
|-<br />
| See all event details||to see all the event details, but they are not allowed to make any changes<br />
|-<br />
| See only busy/free ||to see only that you are busy or free.<br />
<br />
|-<br />
|}<br />
<br />
====Reminders and Notifications====<br />
To manage Notifications, you must go to '''Calendar Settings''' by clicking the gear icon in the top-right of the web page, and select '''Settings'''. On the '''Calendar Tab''', and you will see the '''Reminders and notification''' link next to the name of your calendar. You can set the default setting for the events on the calendar, and settings for invitations you receive on this page.<br />
<br />
Some users receive Email messages just prior to each calendar event, including classes. You can turn these Notifications off by removing the Email option under the Event Reminder section of the Notification settings for your Calendar.<br />
<br />
====SMS or Text Message Notification and Use====<br />
Google Calendar supports SMS (or text messaging) notifications and communication. In order to use this service, you will need to register your phone with Google Calendar. From Calendar Settings, select the Mobile Setup tab. Complete the information and verification.<br />
<br />
Once you have enabled SMS, you will have an additional option in the '''Notification and Reminders''' sections for events and calendars.<br />
<br />
To receive a notification with your calendar information, send a text message containing one of the following commands to the shortcode '48368' (GVENT):<br />
<br />
* 'next': request your next scheduled event<br />
* 'day: request all of your scheduled events for the present day<br />
* 'nday': request your events scheduled for the following day<br />
<br />
You can also create an event with SMS by sending a text message with your event's details to the number above.<br />
<br />
For example, if you send a message with something like "Chemistry Final 1pm Saturday," Google Calendar can figure out what you mean and pop the new event into your calendar.<br />
<br />
Note: Only event information from YOUR calendar can be received or updated. This service is free, you will not be charged by Google to use this.<br />
<br />
===Adding, Creating, and Managing Additional Calendars===<br />
[[File:Create new.jpg|150px|right]]<br />
You can have and view multiple calendars. <br />
====Add (Create) a New Calendar====<br />
To create a new calendar, that you own, click the '''Create new calendar''' from the pop-down at '''My calendars'''. This page allows you to create a new calendar and set the sharing options for that calendar. Once created, the calendar will show up in your list of calendars.<br />
<br />
====Useful Â鶹ÊÓƵ-related Public Calendars====<br />
* [http://gustavus.edu/go/academiccalendar Â鶹ÊÓƵ Academic Calendar]<br />
<br />
====Add a Friend's Calendar====<br />
[[File:Add calendar.jpg |right|300px]]There are multiple ways to add and view a friend's calendar. <br />
# You can add (view) a friend's google calendar in the '''Add a co-worker's calendar''' slot under '''Other calendars'''.<br />
#You can select '''Add a friend's calendar''' from the '''Other calendars''' pop-down.<br />
#You can also add by URL.<br />
<br />
====Hiding a Calendar====<br />
Google Calendar allows you to toggle the viewing of a calendar on and off by clicking on the name of the calendar in the calendar list. <br />
<br />
====Removing a Calendar====<br />
#Go to settings (in the upper right corner) <br />
#Select the Calendar Tab<br />
#Click the Delete Icon next to the Calendar you are trying to remove.<br />
#Accept the confirmation.<br />
<br />
===Importing and Exporting Calendars===<br />
====Importing calendar data from another source====<br />
Google Calendar allows you to import data from other calendar programs. It accepts data in [[iCalendar]] and [[CSV]] formats. From the '''Other calendars''' pop-down select '''Import calendar'''. For additional help with importing please see [https://support.google.com/calendar/topic/1672003?hl=en&ref_topic=1665163 Google's Import and Export Help Pages]<br />
<br />
====Meeting Maker====<br />
Â鶹ÊÓƵ used Meeting Maker before Google Calendar, and the conversion caused some issues. Following are the solutions we found.<br />
<br />
Due to a limitation in [[Meeting Maker]], you will need to export your non-banner events and your banners from [[Meeting Maker]] separately. <br />
<br />
To export non-banner data from [[Meeting Maker]], within the Meeting Maker application, select File, '''Export as ical by date''' (export a single file). This will allow you to create an *.ics file that can be imported into Google Calendar. <br />
<br />
To export your banner data from [[Meeting Maker]], within the Meeting Maker application, select File, '''Export as Text...'''. Select the date range you want to export and uncheck the "Contacts" and "To-Dos" and click OK.<br />
Then upload the file to [https://gts.gac.edu/gts/mmconvert/ https://gts.gac.edu/gts/mmconvert/] which will give you a *.ics file that can be imported into Google Calendar.<br />
<br />
To import data into Google Calendar (if you have both banner and non-banner events from [[Meeting Maker]], you will have to import both of the *.ics files): <br />
#From the '''Add''' button at the bottom of the calendar list select '''Import Calendar'''. <br />
#Browse to the iCalendar file (*.ics from Meeting Maker export) that you created in your export.<br />
#Choose the calendar that you wish to import the data to.<br />
#Click the '''Import''' button.<br />
#You will receive a confirmation regarding the number of events that were imported.<br />
<br />
====Palm Desktop====<br />
{{section-stub}}<br />
<br />
====Facebook====<br />
The social-networking website [[Facebook]] provides a service for creating social events, and allows users to subscribe to an [[iCalendar]] resource containing their events. For more information, see [[Facebook#Calendaring_and_Facebook|Facebook - Calendaring and Facebook]].<br />
<br />
====A Different Google Calendar Account====<br />
<br />
If you would like to import a calendar from a different Google calendar account, Google provides a way to export your calendars as a zip file in *.ics format<br />
<br />
To export a Google Calendar:<br />
# Log into your Google account and navigate to the Google Calendar page. <br />
# Select '''Settings''' from the pop-down next to '''My calendars'''. <br />
# Click the '''Export Calendars''' link. This will download your calendars to a zip file. If prompted, select '''Save File'''.<br />
<br />
To import a Google Calendar:<br />
# Log into your Google account and navigate to the Google Calendar page. <br />
# Select '''Settings''' from the pop-down next to '''My calendars'''.<br />
# Click '''Import calendar'''.<br />
# Browse to the file you just created in the export. <br />
# Choose the calendar that you wish to import the data to.<br />
# Click the '''Import''' button.<br />
# You will receive a confirmation regarding the number of events that were imported.<br />
<br />
==Tips==<br />
<br />
===Selecting a custom date range===<br />
<br />
You can view a custom date range (for example, a three week period, or the two days of the nobel conference) by clicking dragging your mouse over the mini-calendar on the left hand side of the screen.<br />
<br />
===Printing the Description Field for Events===<br />
<br />
To print the information in the Description Field for events from Google Calendar<br />
*switch to '''Agenda View'''<br />
*select '''Print''' (from the '''More''' button)<br />
*check the '''Print Descriptions''' checkbox.<br />
*'''print'''<br />
<br />
===Task List===<br />
<br />
This list allows you to check off tasks through out the week or month as you complete them. To access yours simply select Tasks under my calendars on the left hand side. Once selected, the tasks list will appear on the right hand side of your calendar regardless of what viewing option you are in. <br />
<br />
To add something to your task list, click right between the two yellow lines at the top, or click the + button at the bottom of the task list and begin typing. This will add tasks to your list. Simply press enter when you are finished typing. To remove items from your list, click on the item you want removed and click the trash can at the bottom of the tasks list. <br />
<br />
[[Image:Tasks.png]]<br />
<br />
There are other actions you can do with your list, for example making a new list, refreshing an old list, or renaming a list. To do this click on the icon in the bottom right hand corner of the task list. <br />
<br />
The '''Actions''' icon, lower left corner of task list, will give you even more option for your task list.<br />
<br />
==Syncing Google Calendar with Other Programs/Devices==<br />
<br />
It is possible to synchronize your Google Calendar with many [[smart phone]], [[PDA]], and [[desktop]] computer [[programs]]. <br />
<br />
For directions on syncing Google Calendar please see [[Google Calendar Syncing]]<br />
<br />
{{tech help}}<br />
<br />
==External links==<br />
* [http://services.google.com/apps/resources/overviews_breeze/Calendar/index.html Video tutorial]<br />
* [http://www.google.com/support/calendar/ Google Calendar Help Center]<br />
* [http://groups.google.com/group/Google-Calendar-Help Google Calendar Help Group]<br />
<br />
[[Category:Google]]<br />
[[Category:Calendar]]</div>Lpeter11/gts/w/index.php?title=Google_Calendar&diff=27215Google Calendar2013-10-28T15:18:05Z<p>Lpeter11: /* Adding Creating and Managing Additional Calendars */</p>
<hr />
<div>[[Image:Google_calendar.png|250px|right]]<br />
'''Google Calendar''' is a [[web-based]] group calendaring application hosted by [[Google]].<br />
<br />
Â鶹ÊÓƵ uses a [http://www.google.com/calendar/hosted/gustavus.edu/render special education edition of Google Calendar] as its campus-wide calendaring application. If you are a Â鶹ÊÓƵ employee or student, you can use Google Calendar to manage or share your calendar and schedule meetings with other people at Â鶹ÊÓƵ.<br />
<br />
Google offers [http://services.google.com/apps/resources/overviews_breeze/Calendar/index.html a general video tutorial] that is not Â鶹ÊÓƵ-specific, so some things may look slightly different and some features available to Â鶹ÊÓƵ users may not be covered. In order to hear the audio, you may need to install the [http://www.adobe.com/support/connect/downloads-updates.html Adobe Connect 8 Meeting Add-in].<br />
<br />
==Using Google Calendar== <br />
===Logging in===<br />
To log in to Google Calendar:<br />
#Visit http://google.gustavus.edu/<br />
#Enter your Â鶹ÊÓƵ username and password<br />
#You should be taken to your Google Calendar<br />
<br />
===Calendar views===<br />
One day, one week, and one month are the most common ways to view your calendar. You can choose how to view your calendar by clicking on the appropriate tab near the top of the page.<br />
<br />
[[File:Day week month view.jpg |400 px|center]]<br />
<br />
===Adding Events===<br />
There are many ways to add an event to your Google Calendar. One of the easiest is to:<br />
#Click and drag on your calendar at the date and time you want the event to be.<br />
#Enter a description of the event. Pro Tip: If you want to adjust the time, simply put the time the event starts before your description.<br />
#Select the calendar you wish to add the event to.<br />
#When you are satisfied with the event click "Create Event." If you want to add more details, such as a location, description, or guests, click "edit event."<br />
<br />
[[File:Add event.jpg |center |400 px]]<br />
<br />
You can also add events by using the '''Create''' button. The Create Event window allows you to add more event details.<br />
<br />
You can also create events by using the '''Quick Add Feature'''. Click the pop-down on the Create button, add your description and click Add.[[File:Quickadd.jpg|right|300 px]]<br />
<br />
<br />
For more information on using Quick Add see: [https://support.google.com/calendar/answer/36604?hl=en About Quick Add].<br />
<br />
===Editing Event Details===<br />
To edit an existing event, simply click on the event title in your calendar. Make your changes to the event details window and click '''SAVE'''.<br />
<br />
[[File:Event details.jpg |center|500px]]<br />
<br />
You can also change the date and time of an event by clicking and dragging it to a new location on the calendar. You can extend or shorten by using the window shade option at the bottom of an event.<br />
<br />
===Additional Event Details===<br />
====Inviting Guests====<br />
[[File:Calendar event guests.jpg |right|400px]]<br />
Find or create the event you would like to invite guests to and select event details.<br />
#Enter their e-mail addresses (using the @gustavus.edu domain portion) in the '''Add guests''' section.<br />
#To check for available times, click '''Suggested times'''.<br />
#You will then see a list of available times for your meeting. Select a meeting time. Click '''Save''' in the Event Details window. You will be prompted about sending invitations to the guests. Invited guests will appear in parentheses on the event on your calendar.<br />
<br />
====Setting Reminders or Notifications====<br />
Google Calendar can remind or notify you of events on your calendar in multiple ways. If you would like to receive a reminder you can choose to receive one by a pop-up window (if you have Google Calendar open), an [[SMS]] text message sent to your cell phone, or by e-mail. Reminders and notifications can be sent globally (all events created have those settings) and individually (each event can have different reminders and notifications).<br />
<br />
Individual Event Reminders are set in the Event Details window. You can select both the type of reminder and the time before the event you would like to be notified.<br />
<br />
Global settings are set in the Google Calendar Settings. From the Gear tool, select Settings, select the Calendars tab, on the calendar you wish to edit click the Reminders and notifications link. Here you can set the default settings.<br />
<br />
====Available or Busy====<br />
Google Calendar allows you to show yourself as available or busy during the events on your calendar. For example, if you have to be in class, you are probably busy; however, if it is your birthday you may be available to go to an event. This information is for others who are viewing your calendar or availability.<br />
<br />
====Privacy====<br />
Google Calendar allows you to set privacy for individual events. Options are "Default" (Â鶹ÊÓƵ users can see whether you are busy, but not what you are busy doing), "Private" (only you and people you give permission to see your calendar can see the event at all), or "Public" (anyone can see all details of the event).<br />
<br />
===Calendar Settings===<br />
The settings for Google Calendar are available by: <br />
#Clicking the Gear icon (upper right hand corner)<br />
#Selecting '''Settings'''.[[File:Settings.jpg |right|300px]]<br />
<br />
The '''General Tab''' allows you to change the information specific to your calendar, such as the language, country, timezone and time format you prefer to use. They are all user specific, and you can change them in the pop-down menus. The Default View is the view that loads when you first load Google Calendar. Custom View is a customizable view that adds a different option in the view choices across the top of the calendar.<br />
<br />
The '''Calendars Tab''' shows you the calendars you have access to and allows you to change the settings for those calendars. <br />
<br />
The '''Mobile Setup Tab''' allows you to set up your cell phone to receive notification of events and agendas from your Google Calendar.<br />
<br />
[[Image:Calset.jpg|250px|right]]The settings for each individual calendar are set from the settings pop-down next to the calendar listing, or by clicking on the individual calendar on the '''Calendars Tab''' of the Settings.<br />
<br />
On the Calendar Details tab, you can change the name of the calendar, or supply a description of the calendar. This tab also allows you the option of embedding your calendar into an existing webpage. It also supplies you with web addresses for your calendar.<br />
<br />
====Sharing Your Calendar====<br />
To set the sharing options, select '''Share this Calendar''' option (from the pop down settings next to the calendar listing), or click the '''Shared:Edit settings''' on the '''Calendars Tab''' of the Calendar Settings.<br />
<br />
In the '''Share with specific people''' section, add the username of person you wish to share with (including the @gustavus.edu domain for the Â鶹ÊÓƵ community), and select the type of sharing from the chart below. You can share your calendar with any other Google Calendar user in the world.<br />
<br />
{| class="fancy"<br />
|+<br />
! Setting<br />
! align="center" | Allows user<br />
|-<br />
|Make changes AND manage sharing||complete control over your calendar.<br />
|-<br />
| Make changes to events||ability to add and remove events on your calendar, but not adjust sharing<br />
|-<br />
| See all event details||to see all the event details, but they are not allowed to make any changes<br />
|-<br />
| See only busy/free ||to see only that you are busy or free.<br />
<br />
|-<br />
|}<br />
<br />
====Reminders and Notifications====<br />
To manage Notifications, you must go to '''Calendar Settings''' by clicking the gear icon in the top-right of the web page, and select '''Settings'''. On the '''Calendar Tab''', and you will see the '''Reminders and notification''' link next to the name of your calendar. You can set the default setting for the events on the calendar, and settings for invitations you receive on this page.<br />
<br />
Some users receive Email messages just prior to each calendar event, including classes. You can turn these Notifications off by removing the Email option under the Event Reminder section of the Notification settings for your Calendar.<br />
<br />
====SMS or Text Message Notification and Use====<br />
Google Calendar supports SMS (or text messaging) notifications and communication. In order to use this service, you will need to register your phone with Google Calendar. From Calendar Settings, select the Mobile Setup tab. Complete the information and verification.<br />
<br />
Once you have enabled SMS, you will have an additional option in the '''Notification and Reminders''' sections for events and calendars.<br />
<br />
To receive a notification with your calendar information, send a text message containing one of the following commands to the shortcode '48368' (GVENT):<br />
<br />
* 'next': request your next scheduled event<br />
* 'day: request all of your scheduled events for the present day<br />
* 'nday': request your events scheduled for the following day<br />
<br />
You can also create an event with SMS by sending a text message with your event's details to the number above.<br />
<br />
For example, if you send a message with something like "Chemistry Final 1pm Saturday," Google Calendar can figure out what you mean and pop the new event into your calendar.<br />
<br />
Note: Only event information from YOUR calendar can be received or updated. This service is free, you will not be charged by Google to use this.<br />
<br />
===Adding, Creating, and Managing Additional Calendars===<br />
[[File:Create new.jpg|150px|right]]<br />
You can have and view multiple calendars. <br />
====Add (Create) a New Calendar====<br />
To create a new calendar, that you own, click the '''Create new calendar''' from the pop-down at '''My calendars'''. This page allows you to create a new calendar and set the sharing options for that calendar. Once created the calendar will show up in your list of calendars.<br />
<br />
====Useful Â鶹ÊÓƵ-related Public Calendars====<br />
* [http://gustavus.edu/go/academiccalendar Â鶹ÊÓƵ Academic Calendar]<br />
<br />
====Add a Friend's Calendar====<br />
[[File:Add calendar.jpg |right|300px]]There are multiple ways to add and view a friend's calendar. <br />
# You can add (view) a friend's google calendar in the '''Add a co-worker's calendar''' slot under '''Other calendars'''.<br />
#You can select '''Add a friend's calendar''' from the '''Other calendars''' pop-down.<br />
#You can also add by URL.<br />
<br />
====Hiding a Calendar====<br />
Google Calendar allows you to toggle the viewing of a calendar on and off by clicking on the name of the calendar in the calendar list. <br />
<br />
====Removing a Calendar====<br />
#Go to settings (in the upper right corner) <br />
#Select the Calendar Tab<br />
#Click the Delete Icon next to the Calendar you are trying to remove.<br />
#Accept the confirmation.<br />
<br />
===Importing and Exporting Calendars===<br />
====Importing calendar data from another source====<br />
Google Calendar allows you to import data from other calendar programs. It accepts data in [[iCalendar]] and [[CSV]] formats. From the '''Other calendars''' pop-down select '''Import calendar'''. For additional help with importing please see [https://support.google.com/calendar/topic/1672003?hl=en&ref_topic=1665163 Google's Import and Export Help Pages]<br />
<br />
====Meeting Maker====<br />
Â鶹ÊÓƵ used Meeting Maker before Google Calendar, and the conversion caused some issues. Following are the solutions we found.<br />
<br />
Due to a limitation in [[Meeting Maker]], you will need to export your non-banner events and your banners from [[Meeting Maker]] separately. <br />
<br />
To export non-banner data from [[Meeting Maker]], within the Meeting Maker application, select File, '''Export as ical by date''' (export a single file). This will allow you to create an *.ics file that can be imported into Google Calendar. <br />
<br />
To export your banner data from [[Meeting Maker]], within the Meeting Maker application, select File, '''Export as Text...'''. Select the date range you want to export and uncheck the "Contacts" and "To-Dos" and click OK.<br />
Then upload the file to [https://gts.gac.edu/gts/mmconvert/ https://gts.gac.edu/gts/mmconvert/] which will give you a *.ics file that can be imported into Google Calendar.<br />
<br />
To import data into Google Calendar (if you have both banner and non-banner events from [[Meeting Maker]], you will have to import both of the *.ics files): <br />
#From the '''Add''' button at the bottom of the calendar list select '''Import Calendar'''. <br />
#Browse to the iCalendar file (*.ics from Meeting Maker export) that you created in your export.<br />
#Choose the calendar that you wish to import the data to.<br />
#Click the '''Import''' button.<br />
#You will receive a confirmation regarding the number of events that were imported.<br />
<br />
====Palm Desktop====<br />
{{section-stub}}<br />
<br />
====Facebook====<br />
The social-networking website [[Facebook]] provides a service for creating social events, and allows users to subscribe to an [[iCalendar]] resource containing their events. For more information, see [[Facebook#Calendaring_and_Facebook|Facebook - Calendaring and Facebook]].<br />
<br />
====A Different Google Calendar Account====<br />
<br />
If you would like to import a calendar from a different Google calendar account, Google provides a way to export your calendars as a zip file in *.ics format<br />
<br />
To export a Google Calendar:<br />
# Log into your Google account and navigate to the Google Calendar page. <br />
# Select '''Settings''' from the pop-down next to '''My calendars'''. <br />
# Click the '''Export Calendars''' link. This will download your calendars to a zip file. If prompted, select '''Save File'''.<br />
<br />
To import a Google Calendar:<br />
# Log into your Google account and navigate to the Google Calendar page. <br />
# Select '''Settings''' from the pop-down next to '''My calendars'''.<br />
# Click '''Import calendar'''.<br />
# Browse to the file you just created in the export. <br />
# Choose the calendar that you wish to import the data to.<br />
# Click the '''Import''' button.<br />
# You will receive a confirmation regarding the number of events that were imported.<br />
<br />
==Tips==<br />
<br />
===Selecting a custom date range===<br />
<br />
You can view a custom date range (for example, a three week period, or the two days of the nobel conference) by clicking dragging your mouse over the mini-calendar on the left hand side of the screen.<br />
<br />
===Printing the Description Field for Events===<br />
<br />
To print the information in the Description Field for events from Google Calendar<br />
*switch to '''Agenda View'''<br />
*select '''Print''' (from the '''More''' button)<br />
*check the '''Print Descriptions''' checkbox.<br />
*'''print'''<br />
<br />
===Task List===<br />
<br />
This list allows you to check off tasks through out the week or month as you complete them. To access yours simply select Tasks under my calendars on the left hand side. Once selected, the tasks list will appear on the right hand side of your calendar regardless of what viewing option you are in. <br />
<br />
To add something to your task list, click right between the two yellow lines at the top, or click the + button at the bottom of the task list and begin typing. This will add tasks to your list. Simply press enter when you are finished typing. To remove items from your list, click on the item you want removed and click the trash can at the bottom of the tasks list. <br />
<br />
[[Image:Tasks.png]]<br />
<br />
There are other actions you can do with your list, for example making a new list, refreshing an old list, or renaming a list. To do this click on the icon in the bottom right hand corner of the task list. <br />
<br />
The '''Actions''' icon, lower left corner of task list, will give you even more option for your task list.<br />
<br />
==Syncing Google Calendar with Other Programs/Devices==<br />
<br />
It is possible to synchronize your Google Calendar with many [[smart phone]], [[PDA]], and [[desktop]] computer [[programs]]. <br />
<br />
For directions on syncing Google Calendar please see [[Google Calendar Syncing]]<br />
<br />
{{tech help}}<br />
<br />
==External links==<br />
* [http://services.google.com/apps/resources/overviews_breeze/Calendar/index.html Video tutorial]<br />
* [http://www.google.com/support/calendar/ Google Calendar Help Center]<br />
* [http://groups.google.com/group/Google-Calendar-Help Google Calendar Help Group]<br />
<br />
[[Category:Google]]<br />
[[Category:Calendar]]</div>Lpeter11/gts/w/index.php?title=Google_Calendar&diff=27214Google Calendar2013-10-28T15:14:32Z<p>Lpeter11: /* Calendar Settings */</p>
<hr />
<div>[[Image:Google_calendar.png|250px|right]]<br />
'''Google Calendar''' is a [[web-based]] group calendaring application hosted by [[Google]].<br />
<br />
Â鶹ÊÓƵ uses a [http://www.google.com/calendar/hosted/gustavus.edu/render special education edition of Google Calendar] as its campus-wide calendaring application. If you are a Â鶹ÊÓƵ employee or student, you can use Google Calendar to manage or share your calendar and schedule meetings with other people at Â鶹ÊÓƵ.<br />
<br />
Google offers [http://services.google.com/apps/resources/overviews_breeze/Calendar/index.html a general video tutorial] that is not Â鶹ÊÓƵ-specific, so some things may look slightly different and some features available to Â鶹ÊÓƵ users may not be covered. In order to hear the audio, you may need to install the [http://www.adobe.com/support/connect/downloads-updates.html Adobe Connect 8 Meeting Add-in].<br />
<br />
==Using Google Calendar== <br />
===Logging in===<br />
To log in to Google Calendar:<br />
#Visit http://google.gustavus.edu/<br />
#Enter your Â鶹ÊÓƵ username and password<br />
#You should be taken to your Google Calendar<br />
<br />
===Calendar views===<br />
One day, one week, and one month are the most common ways to view your calendar. You can choose how to view your calendar by clicking on the appropriate tab near the top of the page.<br />
<br />
[[File:Day week month view.jpg |400 px|center]]<br />
<br />
===Adding Events===<br />
There are many ways to add an event to your Google Calendar. One of the easiest is to:<br />
#Click and drag on your calendar at the date and time you want the event to be.<br />
#Enter a description of the event. Pro Tip: If you want to adjust the time, simply put the time the event starts before your description.<br />
#Select the calendar you wish to add the event to.<br />
#When you are satisfied with the event click "Create Event." If you want to add more details, such as a location, description, or guests, click "edit event."<br />
<br />
[[File:Add event.jpg |center |400 px]]<br />
<br />
You can also add events by using the '''Create''' button. The Create Event window allows you to add more event details.<br />
<br />
You can also create events by using the '''Quick Add Feature'''. Click the pop-down on the Create button, add your description and click Add.[[File:Quickadd.jpg|right|300 px]]<br />
<br />
<br />
For more information on using Quick Add see: [https://support.google.com/calendar/answer/36604?hl=en About Quick Add].<br />
<br />
===Editing Event Details===<br />
To edit an existing event, simply click on the event title in your calendar. Make your changes to the event details window and click '''SAVE'''.<br />
<br />
[[File:Event details.jpg |center|500px]]<br />
<br />
You can also change the date and time of an event by clicking and dragging it to a new location on the calendar. You can extend or shorten by using the window shade option at the bottom of an event.<br />
<br />
===Additional Event Details===<br />
====Inviting Guests====<br />
[[File:Calendar event guests.jpg |right|400px]]<br />
Find or create the event you would like to invite guests to and select event details.<br />
#Enter their e-mail addresses (using the @gustavus.edu domain portion) in the '''Add guests''' section.<br />
#To check for available times, click '''Suggested times'''.<br />
#You will then see a list of available times for your meeting. Select a meeting time. Click '''Save''' in the Event Details window. You will be prompted about sending invitations to the guests. Invited guests will appear in parentheses on the event on your calendar.<br />
<br />
====Setting Reminders or Notifications====<br />
Google Calendar can remind or notify you of events on your calendar in multiple ways. If you would like to receive a reminder you can choose to receive one by a pop-up window (if you have Google Calendar open), an [[SMS]] text message sent to your cell phone, or by e-mail. Reminders and notifications can be sent globally (all events created have those settings) and individually (each event can have different reminders and notifications).<br />
<br />
Individual Event Reminders are set in the Event Details window. You can select both the type of reminder and the time before the event you would like to be notified.<br />
<br />
Global settings are set in the Google Calendar Settings. From the Gear tool, select Settings, select the Calendars tab, on the calendar you wish to edit click the Reminders and notifications link. Here you can set the default settings.<br />
<br />
====Available or Busy====<br />
Google Calendar allows you to show yourself as available or busy during the events on your calendar. For example, if you have to be in class, you are probably busy; however, if it is your birthday you may be available to go to an event. This information is for others who are viewing your calendar or availability.<br />
<br />
====Privacy====<br />
Google Calendar allows you to set privacy for individual events. Options are "Default" (Â鶹ÊÓƵ users can see whether you are busy, but not what you are busy doing), "Private" (only you and people you give permission to see your calendar can see the event at all), or "Public" (anyone can see all details of the event).<br />
<br />
===Calendar Settings===<br />
The settings for Google Calendar are available by: <br />
#Clicking the Gear icon (upper right hand corner)<br />
#Selecting '''Settings'''.[[File:Settings.jpg |right|300px]]<br />
<br />
The '''General Tab''' allows you to change the information specific to your calendar, such as the language, country, timezone and time format you prefer to use. They are all user specific, and you can change them in the pop-down menus. The Default View is the view that loads when you first load Google Calendar. Custom View is a customizable view that adds a different option in the view choices across the top of the calendar.<br />
<br />
The '''Calendars Tab''' shows you the calendars you have access to and allows you to change the settings for those calendars. <br />
<br />
The '''Mobile Setup Tab''' allows you to set up your cell phone to receive notification of events and agendas from your Google Calendar.<br />
<br />
[[Image:Calset.jpg|250px|right]]The settings for each individual calendar are set from the settings pop-down next to the calendar listing, or by clicking on the individual calendar on the '''Calendars Tab''' of the Settings.<br />
<br />
On the Calendar Details tab, you can change the name of the calendar, or supply a description of the calendar. This tab also allows you the option of embedding your calendar into an existing webpage. It also supplies you with web addresses for your calendar.<br />
<br />
====Sharing Your Calendar====<br />
To set the sharing options, select '''Share this Calendar''' option (from the pop down settings next to the calendar listing), or click the '''Shared:Edit settings''' on the '''Calendars Tab''' of the Calendar Settings.<br />
<br />
In the '''Share with specific people''' section, add the username of person you wish to share with (including the @gustavus.edu domain for the Â鶹ÊÓƵ community), and select the type of sharing from the chart below. You can share your calendar with any other Google Calendar user in the world.<br />
<br />
{| class="fancy"<br />
|+<br />
! Setting<br />
! align="center" | Allows user<br />
|-<br />
|Make changes AND manage sharing||complete control over your calendar.<br />
|-<br />
| Make changes to events||ability to add and remove events on your calendar, but not adjust sharing<br />
|-<br />
| See all event details||to see all the event details, but they are not allowed to make any changes<br />
|-<br />
| See only busy/free ||to see only that you are busy or free.<br />
<br />
|-<br />
|}<br />
<br />
====Reminders and Notifications====<br />
To manage Notifications, you must go to '''Calendar Settings''' by clicking the gear icon in the top-right of the web page, and select '''Settings'''. On the '''Calendar Tab''', and you will see the '''Reminders and notification''' link next to the name of your calendar. You can set the default setting for the events on the calendar, and settings for invitations you receive on this page.<br />
<br />
Some users receive Email messages just prior to each calendar event, including classes. You can turn these Notifications off by removing the Email option under the Event Reminder section of the Notification settings for your Calendar.<br />
<br />
====SMS or Text Message Notification and Use====<br />
Google Calendar supports SMS (or text messaging) notifications and communication. In order to use this service, you will need to register your phone with Google Calendar. From Calendar Settings, select the Mobile Setup tab. Complete the information and verification.<br />
<br />
Once you have enabled SMS, you will have an additional option in the '''Notification and Reminders''' sections for events and calendars.<br />
<br />
To receive a notification with your calendar information, send a text message containing one of the following commands to the shortcode '48368' (GVENT):<br />
<br />
* 'next': request your next scheduled event<br />
* 'day: request all of your scheduled events for the present day<br />
* 'nday': request your events scheduled for the following day<br />
<br />
You can also create an event with SMS by sending a text message with your event's details to the number above.<br />
<br />
For example, if you send a message with something like "Chemistry Final 1pm Saturday," Google Calendar can figure out what you mean and pop the new event into your calendar.<br />
<br />
Note: Only event information from YOUR calendar can be received or updated. This service is free, you will not be charged by Google to use this.<br />
<br />
===Adding Creating and Managing Additional Calendars===<br />
[[File:Create new.jpg|150px|right]]<br />
You can have and view multiple calendars. <br />
====Add (Create) a New Calendar====<br />
To create a new calendar, that you own, click the '''Create new calendar''' from the pop-down at '''My calendars'''. This page allows you to create a new calendar and set the sharing options for that calendar. Once created the calendar will show up in your list of calendars.<br />
<br />
====Useful Â鶹ÊÓƵ-related Public Calendars====<br />
* [http://gustavus.edu/go/academiccalendar Â鶹ÊÓƵ Academic Calendar]<br />
<br />
====Add a Friend's Calendar====<br />
[[File:Add calendar.jpg |right|300px]]There are multiple ways to add and view a friend's calendar. <br />
# You can add (view) a friend's google calendar in the '''Add a co-worker's calendar''' slot under '''Other calendars'''.<br />
#You can select '''Add a friend's calendar''' from the '''Other calendars''' pop-down.<br />
#You can also add by URL.<br />
<br />
====Hiding a Calendar====<br />
Google Calendar allows you to toggle the viewing of a calendar on and off by clicking on the name of the calendar in the calendar list. <br />
<br />
====Removing a Calendar====<br />
#Go to settings (in the upper right corner) <br />
#Select the Calendar Tab<br />
#Click the Delete Icon next to the Calendar you are trying to remove.<br />
#Accept the confirmation.<br />
<br />
===Importing and Exporting Calendars===<br />
====Importing calendar data from another source====<br />
Google Calendar allows you to import data from other calendar programs. It accepts data in [[iCalendar]] and [[CSV]] formats. From the '''Other calendars''' pop-down select '''Import calendar'''. For additional help with importing please see [https://support.google.com/calendar/topic/1672003?hl=en&ref_topic=1665163 Google's Import and Export Help Pages]<br />
<br />
====Meeting Maker====<br />
Â鶹ÊÓƵ used Meeting Maker before Google Calendar, and the conversion caused some issues. Following are the solutions we found.<br />
<br />
Due to a limitation in [[Meeting Maker]], you will need to export your non-banner events and your banners from [[Meeting Maker]] separately. <br />
<br />
To export non-banner data from [[Meeting Maker]], within the Meeting Maker application, select File, '''Export as ical by date''' (export a single file). This will allow you to create an *.ics file that can be imported into Google Calendar. <br />
<br />
To export your banner data from [[Meeting Maker]], within the Meeting Maker application, select File, '''Export as Text...'''. Select the date range you want to export and uncheck the "Contacts" and "To-Dos" and click OK.<br />
Then upload the file to [https://gts.gac.edu/gts/mmconvert/ https://gts.gac.edu/gts/mmconvert/] which will give you a *.ics file that can be imported into Google Calendar.<br />
<br />
To import data into Google Calendar (if you have both banner and non-banner events from [[Meeting Maker]], you will have to import both of the *.ics files): <br />
#From the '''Add''' button at the bottom of the calendar list select '''Import Calendar'''. <br />
#Browse to the iCalendar file (*.ics from Meeting Maker export) that you created in your export.<br />
#Choose the calendar that you wish to import the data to.<br />
#Click the '''Import''' button.<br />
#You will receive a confirmation regarding the number of events that were imported.<br />
<br />
====Palm Desktop====<br />
{{section-stub}}<br />
<br />
====Facebook====<br />
The social-networking website [[Facebook]] provides a service for creating social events, and allows users to subscribe to an [[iCalendar]] resource containing their events. For more information, see [[Facebook#Calendaring_and_Facebook|Facebook - Calendaring and Facebook]].<br />
<br />
====A Different Google Calendar Account====<br />
<br />
If you would like to import a calendar from a different Google calendar account, Google provides a way to export your calendars as a zip file in *.ics format<br />
<br />
To export a Google Calendar:<br />
# Log into your Google account and navigate to the Google Calendar page. <br />
# Select '''Settings''' from the pop-down next to '''My calendars'''. <br />
# Click the '''Export Calendars''' link. This will download your calendars to a zip file. If prompted, select '''Save File'''.<br />
<br />
To import a Google Calendar:<br />
# Log into your Google account and navigate to the Google Calendar page. <br />
# Select '''Settings''' from the pop-down next to '''My calendars'''.<br />
# Click '''Import calendar'''.<br />
# Browse to the file you just created in the export. <br />
# Choose the calendar that you wish to import the data to.<br />
# Click the '''Import''' button.<br />
# You will receive a confirmation regarding the number of events that were imported.<br />
<br />
==Tips==<br />
<br />
===Selecting a custom date range===<br />
<br />
You can view a custom date range (for example, a three week period, or the two days of the nobel conference) by clicking dragging your mouse over the mini-calendar on the left hand side of the screen.<br />
<br />
===Printing the Description Field for Events===<br />
<br />
To print the information in the Description Field for events from Google Calendar<br />
*switch to '''Agenda View'''<br />
*select '''Print''' (from the '''More''' button)<br />
*check the '''Print Descriptions''' checkbox.<br />
*'''print'''<br />
<br />
===Task List===<br />
<br />
This list allows you to check off tasks through out the week or month as you complete them. To access yours simply select Tasks under my calendars on the left hand side. Once selected, the tasks list will appear on the right hand side of your calendar regardless of what viewing option you are in. <br />
<br />
To add something to your task list, click right between the two yellow lines at the top, or click the + button at the bottom of the task list and begin typing. This will add tasks to your list. Simply press enter when you are finished typing. To remove items from your list, click on the item you want removed and click the trash can at the bottom of the tasks list. <br />
<br />
[[Image:Tasks.png]]<br />
<br />
There are other actions you can do with your list, for example making a new list, refreshing an old list, or renaming a list. To do this click on the icon in the bottom right hand corner of the task list. <br />
<br />
The '''Actions''' icon, lower left corner of task list, will give you even more option for your task list.<br />
<br />
==Syncing Google Calendar with Other Programs/Devices==<br />
<br />
It is possible to synchronize your Google Calendar with many [[smart phone]], [[PDA]], and [[desktop]] computer [[programs]]. <br />
<br />
For directions on syncing Google Calendar please see [[Google Calendar Syncing]]<br />
<br />
{{tech help}}<br />
<br />
==External links==<br />
* [http://services.google.com/apps/resources/overviews_breeze/Calendar/index.html Video tutorial]<br />
* [http://www.google.com/support/calendar/ Google Calendar Help Center]<br />
* [http://groups.google.com/group/Google-Calendar-Help Google Calendar Help Group]<br />
<br />
[[Category:Google]]<br />
[[Category:Calendar]]</div>Lpeter11/gts/w/index.php?title=Google_Calendar&diff=27213Google Calendar2013-10-28T15:13:53Z<p>Lpeter11: /* Calendar Settings */</p>
<hr />
<div>[[Image:Google_calendar.png|250px|right]]<br />
'''Google Calendar''' is a [[web-based]] group calendaring application hosted by [[Google]].<br />
<br />
Â鶹ÊÓƵ uses a [http://www.google.com/calendar/hosted/gustavus.edu/render special education edition of Google Calendar] as its campus-wide calendaring application. If you are a Â鶹ÊÓƵ employee or student, you can use Google Calendar to manage or share your calendar and schedule meetings with other people at Â鶹ÊÓƵ.<br />
<br />
Google offers [http://services.google.com/apps/resources/overviews_breeze/Calendar/index.html a general video tutorial] that is not Â鶹ÊÓƵ-specific, so some things may look slightly different and some features available to Â鶹ÊÓƵ users may not be covered. In order to hear the audio, you may need to install the [http://www.adobe.com/support/connect/downloads-updates.html Adobe Connect 8 Meeting Add-in].<br />
<br />
==Using Google Calendar== <br />
===Logging in===<br />
To log in to Google Calendar:<br />
#Visit http://google.gustavus.edu/<br />
#Enter your Â鶹ÊÓƵ username and password<br />
#You should be taken to your Google Calendar<br />
<br />
===Calendar views===<br />
One day, one week, and one month are the most common ways to view your calendar. You can choose how to view your calendar by clicking on the appropriate tab near the top of the page.<br />
<br />
[[File:Day week month view.jpg |400 px|center]]<br />
<br />
===Adding Events===<br />
There are many ways to add an event to your Google Calendar. One of the easiest is to:<br />
#Click and drag on your calendar at the date and time you want the event to be.<br />
#Enter a description of the event. Pro Tip: If you want to adjust the time, simply put the time the event starts before your description.<br />
#Select the calendar you wish to add the event to.<br />
#When you are satisfied with the event click "Create Event." If you want to add more details, such as a location, description, or guests, click "edit event."<br />
<br />
[[File:Add event.jpg |center |400 px]]<br />
<br />
You can also add events by using the '''Create''' button. The Create Event window allows you to add more event details.<br />
<br />
You can also create events by using the '''Quick Add Feature'''. Click the pop-down on the Create button, add your description and click Add.[[File:Quickadd.jpg|right|300 px]]<br />
<br />
<br />
For more information on using Quick Add see: [https://support.google.com/calendar/answer/36604?hl=en About Quick Add].<br />
<br />
===Editing Event Details===<br />
To edit an existing event, simply click on the event title in your calendar. Make your changes to the event details window and click '''SAVE'''.<br />
<br />
[[File:Event details.jpg |center|500px]]<br />
<br />
You can also change the date and time of an event by clicking and dragging it to a new location on the calendar. You can extend or shorten by using the window shade option at the bottom of an event.<br />
<br />
===Additional Event Details===<br />
====Inviting Guests====<br />
[[File:Calendar event guests.jpg |right|400px]]<br />
Find or create the event you would like to invite guests to and select event details.<br />
#Enter their e-mail addresses (using the @gustavus.edu domain portion) in the '''Add guests''' section.<br />
#To check for available times, click '''Suggested times'''.<br />
#You will then see a list of available times for your meeting. Select a meeting time. Click '''Save''' in the Event Details window. You will be prompted about sending invitations to the guests. Invited guests will appear in parentheses on the event on your calendar.<br />
<br />
====Setting Reminders or Notifications====<br />
Google Calendar can remind or notify you of events on your calendar in multiple ways. If you would like to receive a reminder you can choose to receive one by a pop-up window (if you have Google Calendar open), an [[SMS]] text message sent to your cell phone, or by e-mail. Reminders and notifications can be sent globally (all events created have those settings) and individually (each event can have different reminders and notifications).<br />
<br />
Individual Event Reminders are set in the Event Details window. You can select both the type of reminder and the time before the event you would like to be notified.<br />
<br />
Global settings are set in the Google Calendar Settings. From the Gear tool, select Settings, select the Calendars tab, on the calendar you wish to edit click the Reminders and notifications link. Here you can set the default settings.<br />
<br />
====Available or Busy====<br />
Google Calendar allows you to show yourself as available or busy during the events on your calendar. For example, if you have to be in class, you are probably busy; however, if it is your birthday you may be available to go to an event. This information is for others who are viewing your calendar or availability.<br />
<br />
====Privacy====<br />
Google Calendar allows you to set privacy for individual events. Options are "Default" (Â鶹ÊÓƵ users can see whether you are busy, but not what you are busy doing), "Private" (only you and people you give permission to see your calendar can see the event at all), or "Public" (anyone can see all details of the event).<br />
<br />
===Calendar Settings===<br />
The settings for Google Calendar are available by: <br />
#Clicking the Gear icon (upper right hand corner)<br />
#Selecting '''Settings'''.[[File:Settings.jpg |right|300px]]<br />
<br />
The '''General Tab''' allows you to change the information specific to your calendar, like the language, country, timezone and time format you like to use. They are all user specific, and you can change them in the pop-down menus. The Default View is the view that loads when you first load Google Calendar. Custom View is a customizable view, that adds a different option in the view choices across the top of the calendar.<br />
<br />
The '''Calendars Tab''' shows you the calendars you have access to and allows you to change the settings for those calendars. <br />
<br />
The '''Mobile Setup Tab''' allows you to set up your cell phone to receive notification of events and agendas from your Google Calendar.<br />
<br />
[[Image:Calset.jpg|250px|right]]The settings for each individual calendar are set from the settings pop-down next to the calendar listing, or by clicking on the individual calendar on the '''Calendars Tab''' of the Settings.<br />
<br />
On the Calendar Details tab, you can change the name of the calendar, or supply a description of the calendar. This tab also allows you the option of embedding your calendar into an existing webpage. It also supplies you with web addresses for your calendar.<br />
<br />
====Sharing Your Calendar====<br />
To set the sharing options, select '''Share this Calendar''' option (from the pop down settings next to the calendar listing), or click the '''Shared:Edit settings''' on the '''Calendars Tab''' of the Calendar Settings.<br />
<br />
In the '''Share with specific people''' section, add the username of person you wish to share with (including the @gustavus.edu domain for the Â鶹ÊÓƵ community), and select the type of sharing from the chart below. You can share your calendar with any other Google Calendar user in the world.<br />
<br />
{| class="fancy"<br />
|+<br />
! Setting<br />
! align="center" | Allows user<br />
|-<br />
|Make changes AND manage sharing||complete control over your calendar.<br />
|-<br />
| Make changes to events||ability to add and remove events on your calendar, but not adjust sharing<br />
|-<br />
| See all event details||to see all the event details, but they are not allowed to make any changes<br />
|-<br />
| See only busy/free ||to see only that you are busy or free.<br />
<br />
|-<br />
|}<br />
<br />
====Reminders and Notifications====<br />
To manage Notifications, you must go to '''Calendar Settings''' by clicking the gear icon in the top-right of the web page, and select '''Settings'''. On the '''Calendar Tab''', and you will see the '''Reminders and notification''' link next to the name of your calendar. You can set the default setting for the events on the calendar, and settings for invitations you receive on this page.<br />
<br />
Some users receive Email messages just prior to each calendar event, including classes. You can turn these Notifications off by removing the Email option under the Event Reminder section of the Notification settings for your Calendar.<br />
<br />
====SMS or Text Message Notification and Use====<br />
Google Calendar supports SMS (or text messaging) notifications and communication. In order to use this service, you will need to register your phone with Google Calendar. From Calendar Settings, select the Mobile Setup tab. Complete the information and verification.<br />
<br />
Once you have enabled SMS, you will have an additional option in the '''Notification and Reminders''' sections for events and calendars.<br />
<br />
To receive a notification with your calendar information, send a text message containing one of the following commands to the shortcode '48368' (GVENT):<br />
<br />
* 'next': request your next scheduled event<br />
* 'day: request all of your scheduled events for the present day<br />
* 'nday': request your events scheduled for the following day<br />
<br />
You can also create an event with SMS by sending a text message with your event's details to the number above.<br />
<br />
For example, if you send a message with something like "Chemistry Final 1pm Saturday," Google Calendar can figure out what you mean and pop the new event into your calendar.<br />
<br />
Note: Only event information from YOUR calendar can be received or updated. This service is free, you will not be charged by Google to use this.<br />
<br />
===Adding Creating and Managing Additional Calendars===<br />
[[File:Create new.jpg|150px|right]]<br />
You can have and view multiple calendars. <br />
====Add (Create) a New Calendar====<br />
To create a new calendar, that you own, click the '''Create new calendar''' from the pop-down at '''My calendars'''. This page allows you to create a new calendar and set the sharing options for that calendar. Once created the calendar will show up in your list of calendars.<br />
<br />
====Useful Â鶹ÊÓƵ-related Public Calendars====<br />
* [http://gustavus.edu/go/academiccalendar Â鶹ÊÓƵ Academic Calendar]<br />
<br />
====Add a Friend's Calendar====<br />
[[File:Add calendar.jpg |right|300px]]There are multiple ways to add and view a friend's calendar. <br />
# You can add (view) a friend's google calendar in the '''Add a co-worker's calendar''' slot under '''Other calendars'''.<br />
#You can select '''Add a friend's calendar''' from the '''Other calendars''' pop-down.<br />
#You can also add by URL.<br />
<br />
====Hiding a Calendar====<br />
Google Calendar allows you to toggle the viewing of a calendar on and off by clicking on the name of the calendar in the calendar list. <br />
<br />
====Removing a Calendar====<br />
#Go to settings (in the upper right corner) <br />
#Select the Calendar Tab<br />
#Click the Delete Icon next to the Calendar you are trying to remove.<br />
#Accept the confirmation.<br />
<br />
===Importing and Exporting Calendars===<br />
====Importing calendar data from another source====<br />
Google Calendar allows you to import data from other calendar programs. It accepts data in [[iCalendar]] and [[CSV]] formats. From the '''Other calendars''' pop-down select '''Import calendar'''. For additional help with importing please see [https://support.google.com/calendar/topic/1672003?hl=en&ref_topic=1665163 Google's Import and Export Help Pages]<br />
<br />
====Meeting Maker====<br />
Â鶹ÊÓƵ used Meeting Maker before Google Calendar, and the conversion caused some issues. Following are the solutions we found.<br />
<br />
Due to a limitation in [[Meeting Maker]], you will need to export your non-banner events and your banners from [[Meeting Maker]] separately. <br />
<br />
To export non-banner data from [[Meeting Maker]], within the Meeting Maker application, select File, '''Export as ical by date''' (export a single file). This will allow you to create an *.ics file that can be imported into Google Calendar. <br />
<br />
To export your banner data from [[Meeting Maker]], within the Meeting Maker application, select File, '''Export as Text...'''. Select the date range you want to export and uncheck the "Contacts" and "To-Dos" and click OK.<br />
Then upload the file to [https://gts.gac.edu/gts/mmconvert/ https://gts.gac.edu/gts/mmconvert/] which will give you a *.ics file that can be imported into Google Calendar.<br />
<br />
To import data into Google Calendar (if you have both banner and non-banner events from [[Meeting Maker]], you will have to import both of the *.ics files): <br />
#From the '''Add''' button at the bottom of the calendar list select '''Import Calendar'''. <br />
#Browse to the iCalendar file (*.ics from Meeting Maker export) that you created in your export.<br />
#Choose the calendar that you wish to import the data to.<br />
#Click the '''Import''' button.<br />
#You will receive a confirmation regarding the number of events that were imported.<br />
<br />
====Palm Desktop====<br />
{{section-stub}}<br />
<br />
====Facebook====<br />
The social-networking website [[Facebook]] provides a service for creating social events, and allows users to subscribe to an [[iCalendar]] resource containing their events. For more information, see [[Facebook#Calendaring_and_Facebook|Facebook - Calendaring and Facebook]].<br />
<br />
====A Different Google Calendar Account====<br />
<br />
If you would like to import a calendar from a different Google calendar account, Google provides a way to export your calendars as a zip file in *.ics format<br />
<br />
To export a Google Calendar:<br />
# Log into your Google account and navigate to the Google Calendar page. <br />
# Select '''Settings''' from the pop-down next to '''My calendars'''. <br />
# Click the '''Export Calendars''' link. This will download your calendars to a zip file. If prompted, select '''Save File'''.<br />
<br />
To import a Google Calendar:<br />
# Log into your Google account and navigate to the Google Calendar page. <br />
# Select '''Settings''' from the pop-down next to '''My calendars'''.<br />
# Click '''Import calendar'''.<br />
# Browse to the file you just created in the export. <br />
# Choose the calendar that you wish to import the data to.<br />
# Click the '''Import''' button.<br />
# You will receive a confirmation regarding the number of events that were imported.<br />
<br />
==Tips==<br />
<br />
===Selecting a custom date range===<br />
<br />
You can view a custom date range (for example, a three week period, or the two days of the nobel conference) by clicking dragging your mouse over the mini-calendar on the left hand side of the screen.<br />
<br />
===Printing the Description Field for Events===<br />
<br />
To print the information in the Description Field for events from Google Calendar<br />
*switch to '''Agenda View'''<br />
*select '''Print''' (from the '''More''' button)<br />
*check the '''Print Descriptions''' checkbox.<br />
*'''print'''<br />
<br />
===Task List===<br />
<br />
This list allows you to check off tasks through out the week or month as you complete them. To access yours simply select Tasks under my calendars on the left hand side. Once selected, the tasks list will appear on the right hand side of your calendar regardless of what viewing option you are in. <br />
<br />
To add something to your task list, click right between the two yellow lines at the top, or click the + button at the bottom of the task list and begin typing. This will add tasks to your list. Simply press enter when you are finished typing. To remove items from your list, click on the item you want removed and click the trash can at the bottom of the tasks list. <br />
<br />
[[Image:Tasks.png]]<br />
<br />
There are other actions you can do with your list, for example making a new list, refreshing an old list, or renaming a list. To do this click on the icon in the bottom right hand corner of the task list. <br />
<br />
The '''Actions''' icon, lower left corner of task list, will give you even more option for your task list.<br />
<br />
==Syncing Google Calendar with Other Programs/Devices==<br />
<br />
It is possible to synchronize your Google Calendar with many [[smart phone]], [[PDA]], and [[desktop]] computer [[programs]]. <br />
<br />
For directions on syncing Google Calendar please see [[Google Calendar Syncing]]<br />
<br />
{{tech help}}<br />
<br />
==External links==<br />
* [http://services.google.com/apps/resources/overviews_breeze/Calendar/index.html Video tutorial]<br />
* [http://www.google.com/support/calendar/ Google Calendar Help Center]<br />
* [http://groups.google.com/group/Google-Calendar-Help Google Calendar Help Group]<br />
<br />
[[Category:Google]]<br />
[[Category:Calendar]]</div>Lpeter11/gts/w/index.php?title=Google_Calendar&diff=27212Google Calendar2013-10-28T15:13:27Z<p>Lpeter11: /* Available or Busy */</p>
<hr />
<div>[[Image:Google_calendar.png|250px|right]]<br />
'''Google Calendar''' is a [[web-based]] group calendaring application hosted by [[Google]].<br />
<br />
Â鶹ÊÓƵ uses a [http://www.google.com/calendar/hosted/gustavus.edu/render special education edition of Google Calendar] as its campus-wide calendaring application. If you are a Â鶹ÊÓƵ employee or student, you can use Google Calendar to manage or share your calendar and schedule meetings with other people at Â鶹ÊÓƵ.<br />
<br />
Google offers [http://services.google.com/apps/resources/overviews_breeze/Calendar/index.html a general video tutorial] that is not Â鶹ÊÓƵ-specific, so some things may look slightly different and some features available to Â鶹ÊÓƵ users may not be covered. In order to hear the audio, you may need to install the [http://www.adobe.com/support/connect/downloads-updates.html Adobe Connect 8 Meeting Add-in].<br />
<br />
==Using Google Calendar== <br />
===Logging in===<br />
To log in to Google Calendar:<br />
#Visit http://google.gustavus.edu/<br />
#Enter your Â鶹ÊÓƵ username and password<br />
#You should be taken to your Google Calendar<br />
<br />
===Calendar views===<br />
One day, one week, and one month are the most common ways to view your calendar. You can choose how to view your calendar by clicking on the appropriate tab near the top of the page.<br />
<br />
[[File:Day week month view.jpg |400 px|center]]<br />
<br />
===Adding Events===<br />
There are many ways to add an event to your Google Calendar. One of the easiest is to:<br />
#Click and drag on your calendar at the date and time you want the event to be.<br />
#Enter a description of the event. Pro Tip: If you want to adjust the time, simply put the time the event starts before your description.<br />
#Select the calendar you wish to add the event to.<br />
#When you are satisfied with the event click "Create Event." If you want to add more details, such as a location, description, or guests, click "edit event."<br />
<br />
[[File:Add event.jpg |center |400 px]]<br />
<br />
You can also add events by using the '''Create''' button. The Create Event window allows you to add more event details.<br />
<br />
You can also create events by using the '''Quick Add Feature'''. Click the pop-down on the Create button, add your description and click Add.[[File:Quickadd.jpg|right|300 px]]<br />
<br />
<br />
For more information on using Quick Add see: [https://support.google.com/calendar/answer/36604?hl=en About Quick Add].<br />
<br />
===Editing Event Details===<br />
To edit an existing event, simply click on the event title in your calendar. Make your changes to the event details window and click '''SAVE'''.<br />
<br />
[[File:Event details.jpg |center|500px]]<br />
<br />
You can also change the date and time of an event by clicking and dragging it to a new location on the calendar. You can extend or shorten by using the window shade option at the bottom of an event.<br />
<br />
===Additional Event Details===<br />
====Inviting Guests====<br />
[[File:Calendar event guests.jpg |right|400px]]<br />
Find or create the event you would like to invite guests to and select event details.<br />
#Enter their e-mail addresses (using the @gustavus.edu domain portion) in the '''Add guests''' section.<br />
#To check for available times, click '''Suggested times'''.<br />
#You will then see a list of available times for your meeting. Select a meeting time. Click '''Save''' in the Event Details window. You will be prompted about sending invitations to the guests. Invited guests will appear in parentheses on the event on your calendar.<br />
<br />
====Setting Reminders or Notifications====<br />
Google Calendar can remind or notify you of events on your calendar in multiple ways. If you would like to receive a reminder you can choose to receive one by a pop-up window (if you have Google Calendar open), an [[SMS]] text message sent to your cell phone, or by e-mail. Reminders and notifications can be sent globally (all events created have those settings) and individually (each event can have different reminders and notifications).<br />
<br />
Individual Event Reminders are set in the Event Details window. You can select both the type of reminder and the time before the event you would like to be notified.<br />
<br />
Global settings are set in the Google Calendar Settings. From the Gear tool, select Settings, select the Calendars tab, on the calendar you wish to edit click the Reminders and notifications link. Here you can set the default settings.<br />
<br />
====Available or Busy====<br />
Google Calendar allows you to show yourself as available or busy during the events on your calendar. For example, if you have to be in class, you are probably busy; however, if it is your birthday you may be available to go to an event. This information is for others who are viewing your calendar or availability.<br />
<br />
====Privacy====<br />
Google Calendar allows you to set privacy for individual events. Options are "Default" (Â鶹ÊÓƵ users can see whether you are busy, but not what you are busy doing), "Private" (only you and people you give permission to see your calendar can see the event at all), or "Public" (anyone can see all details of the event).<br />
<br />
===Calendar Settings===<br />
The settings for Google Calendar are available by <br />
#Clicking the Gear icon (upper right hand corner)<br />
#Selecting '''Settings'''.[[File:Settings.jpg |right|300px]]<br />
<br />
The '''General Tab''' allows you to change the information specific to your calendar, like the language, country, timezone and time format you like to use. They are all user specific, and you can change them in the pop-down menus. The Default View is the view that loads when you first load Google Calendar. Custom View is a customizable view, that adds a different option in the view choices across the top of the calendar.<br />
<br />
The '''Calendars Tab''' shows you the calendars you have access to and allows you to change the settings for those calendars. <br />
<br />
The '''Mobile Setup Tab''' allows you to set up your cell phone to receive notification of events and agendas from your Google Calendar.<br />
<br />
[[Image:Calset.jpg|250px|right]]The settings for each individual calendar are set from the settings pop-down next to the calendar listing, or by clicking on the individual calendar on the '''Calendars Tab''' of the Settings.<br />
<br />
On the Calendar Details tab, you can change the name of the calendar, or supply a description of the calendar. This tab also allows you the option of embedding your calendar into an existing webpage. It also supplies you with web addresses for your calendar.<br />
<br />
====Sharing Your Calendar====<br />
To set the sharing options, select '''Share this Calendar''' option (from the pop down settings next to the calendar listing), or click the '''Shared:Edit settings''' on the '''Calendars Tab''' of the Calendar Settings.<br />
<br />
In the '''Share with specific people''' section, add the username of person you wish to share with (including the @gustavus.edu domain for the Â鶹ÊÓƵ community), and select the type of sharing from the chart below. You can share your calendar with any other Google Calendar user in the world.<br />
<br />
{| class="fancy"<br />
|+<br />
! Setting<br />
! align="center" | Allows user<br />
|-<br />
|Make changes AND manage sharing||complete control over your calendar.<br />
|-<br />
| Make changes to events||ability to add and remove events on your calendar, but not adjust sharing<br />
|-<br />
| See all event details||to see all the event details, but they are not allowed to make any changes<br />
|-<br />
| See only busy/free ||to see only that you are busy or free.<br />
<br />
|-<br />
|}<br />
<br />
====Reminders and Notifications====<br />
To manage Notifications, you must go to '''Calendar Settings''' by clicking the gear icon in the top-right of the web page, and select '''Settings'''. On the '''Calendar Tab''', and you will see the '''Reminders and notification''' link next to the name of your calendar. You can set the default setting for the events on the calendar, and settings for invitations you receive on this page.<br />
<br />
Some users receive Email messages just prior to each calendar event, including classes. You can turn these Notifications off by removing the Email option under the Event Reminder section of the Notification settings for your Calendar.<br />
<br />
====SMS or Text Message Notification and Use====<br />
Google Calendar supports SMS (or text messaging) notifications and communication. In order to use this service, you will need to register your phone with Google Calendar. From Calendar Settings, select the Mobile Setup tab. Complete the information and verification.<br />
<br />
Once you have enabled SMS, you will have an additional option in the '''Notification and Reminders''' sections for events and calendars.<br />
<br />
To receive a notification with your calendar information, send a text message containing one of the following commands to the shortcode '48368' (GVENT):<br />
<br />
* 'next': request your next scheduled event<br />
* 'day: request all of your scheduled events for the present day<br />
* 'nday': request your events scheduled for the following day<br />
<br />
You can also create an event with SMS by sending a text message with your event's details to the number above.<br />
<br />
For example, if you send a message with something like "Chemistry Final 1pm Saturday," Google Calendar can figure out what you mean and pop the new event into your calendar.<br />
<br />
Note: Only event information from YOUR calendar can be received or updated. This service is free, you will not be charged by Google to use this.<br />
<br />
===Adding Creating and Managing Additional Calendars===<br />
[[File:Create new.jpg|150px|right]]<br />
You can have and view multiple calendars. <br />
====Add (Create) a New Calendar====<br />
To create a new calendar, that you own, click the '''Create new calendar''' from the pop-down at '''My calendars'''. This page allows you to create a new calendar and set the sharing options for that calendar. Once created the calendar will show up in your list of calendars.<br />
<br />
====Useful Â鶹ÊÓƵ-related Public Calendars====<br />
* [http://gustavus.edu/go/academiccalendar Â鶹ÊÓƵ Academic Calendar]<br />
<br />
====Add a Friend's Calendar====<br />
[[File:Add calendar.jpg |right|300px]]There are multiple ways to add and view a friend's calendar. <br />
# You can add (view) a friend's google calendar in the '''Add a co-worker's calendar''' slot under '''Other calendars'''.<br />
#You can select '''Add a friend's calendar''' from the '''Other calendars''' pop-down.<br />
#You can also add by URL.<br />
<br />
====Hiding a Calendar====<br />
Google Calendar allows you to toggle the viewing of a calendar on and off by clicking on the name of the calendar in the calendar list. <br />
<br />
====Removing a Calendar====<br />
#Go to settings (in the upper right corner) <br />
#Select the Calendar Tab<br />
#Click the Delete Icon next to the Calendar you are trying to remove.<br />
#Accept the confirmation.<br />
<br />
===Importing and Exporting Calendars===<br />
====Importing calendar data from another source====<br />
Google Calendar allows you to import data from other calendar programs. It accepts data in [[iCalendar]] and [[CSV]] formats. From the '''Other calendars''' pop-down select '''Import calendar'''. For additional help with importing please see [https://support.google.com/calendar/topic/1672003?hl=en&ref_topic=1665163 Google's Import and Export Help Pages]<br />
<br />
====Meeting Maker====<br />
Â鶹ÊÓƵ used Meeting Maker before Google Calendar, and the conversion caused some issues. Following are the solutions we found.<br />
<br />
Due to a limitation in [[Meeting Maker]], you will need to export your non-banner events and your banners from [[Meeting Maker]] separately. <br />
<br />
To export non-banner data from [[Meeting Maker]], within the Meeting Maker application, select File, '''Export as ical by date''' (export a single file). This will allow you to create an *.ics file that can be imported into Google Calendar. <br />
<br />
To export your banner data from [[Meeting Maker]], within the Meeting Maker application, select File, '''Export as Text...'''. Select the date range you want to export and uncheck the "Contacts" and "To-Dos" and click OK.<br />
Then upload the file to [https://gts.gac.edu/gts/mmconvert/ https://gts.gac.edu/gts/mmconvert/] which will give you a *.ics file that can be imported into Google Calendar.<br />
<br />
To import data into Google Calendar (if you have both banner and non-banner events from [[Meeting Maker]], you will have to import both of the *.ics files): <br />
#From the '''Add''' button at the bottom of the calendar list select '''Import Calendar'''. <br />
#Browse to the iCalendar file (*.ics from Meeting Maker export) that you created in your export.<br />
#Choose the calendar that you wish to import the data to.<br />
#Click the '''Import''' button.<br />
#You will receive a confirmation regarding the number of events that were imported.<br />
<br />
====Palm Desktop====<br />
{{section-stub}}<br />
<br />
====Facebook====<br />
The social-networking website [[Facebook]] provides a service for creating social events, and allows users to subscribe to an [[iCalendar]] resource containing their events. For more information, see [[Facebook#Calendaring_and_Facebook|Facebook - Calendaring and Facebook]].<br />
<br />
====A Different Google Calendar Account====<br />
<br />
If you would like to import a calendar from a different Google calendar account, Google provides a way to export your calendars as a zip file in *.ics format<br />
<br />
To export a Google Calendar:<br />
# Log into your Google account and navigate to the Google Calendar page. <br />
# Select '''Settings''' from the pop-down next to '''My calendars'''. <br />
# Click the '''Export Calendars''' link. This will download your calendars to a zip file. If prompted, select '''Save File'''.<br />
<br />
To import a Google Calendar:<br />
# Log into your Google account and navigate to the Google Calendar page. <br />
# Select '''Settings''' from the pop-down next to '''My calendars'''.<br />
# Click '''Import calendar'''.<br />
# Browse to the file you just created in the export. <br />
# Choose the calendar that you wish to import the data to.<br />
# Click the '''Import''' button.<br />
# You will receive a confirmation regarding the number of events that were imported.<br />
<br />
==Tips==<br />
<br />
===Selecting a custom date range===<br />
<br />
You can view a custom date range (for example, a three week period, or the two days of the nobel conference) by clicking dragging your mouse over the mini-calendar on the left hand side of the screen.<br />
<br />
===Printing the Description Field for Events===<br />
<br />
To print the information in the Description Field for events from Google Calendar<br />
*switch to '''Agenda View'''<br />
*select '''Print''' (from the '''More''' button)<br />
*check the '''Print Descriptions''' checkbox.<br />
*'''print'''<br />
<br />
===Task List===<br />
<br />
This list allows you to check off tasks through out the week or month as you complete them. To access yours simply select Tasks under my calendars on the left hand side. Once selected, the tasks list will appear on the right hand side of your calendar regardless of what viewing option you are in. <br />
<br />
To add something to your task list, click right between the two yellow lines at the top, or click the + button at the bottom of the task list and begin typing. This will add tasks to your list. Simply press enter when you are finished typing. To remove items from your list, click on the item you want removed and click the trash can at the bottom of the tasks list. <br />
<br />
[[Image:Tasks.png]]<br />
<br />
There are other actions you can do with your list, for example making a new list, refreshing an old list, or renaming a list. To do this click on the icon in the bottom right hand corner of the task list. <br />
<br />
The '''Actions''' icon, lower left corner of task list, will give you even more option for your task list.<br />
<br />
==Syncing Google Calendar with Other Programs/Devices==<br />
<br />
It is possible to synchronize your Google Calendar with many [[smart phone]], [[PDA]], and [[desktop]] computer [[programs]]. <br />
<br />
For directions on syncing Google Calendar please see [[Google Calendar Syncing]]<br />
<br />
{{tech help}}<br />
<br />
==External links==<br />
* [http://services.google.com/apps/resources/overviews_breeze/Calendar/index.html Video tutorial]<br />
* [http://www.google.com/support/calendar/ Google Calendar Help Center]<br />
* [http://groups.google.com/group/Google-Calendar-Help Google Calendar Help Group]<br />
<br />
[[Category:Google]]<br />
[[Category:Calendar]]</div>Lpeter11/gts/w/index.php?title=Google_Calendar&diff=27211Google Calendar2013-10-28T15:10:42Z<p>Lpeter11: /* Adding Events */</p>
<hr />
<div>[[Image:Google_calendar.png|250px|right]]<br />
'''Google Calendar''' is a [[web-based]] group calendaring application hosted by [[Google]].<br />
<br />
Â鶹ÊÓƵ uses a [http://www.google.com/calendar/hosted/gustavus.edu/render special education edition of Google Calendar] as its campus-wide calendaring application. If you are a Â鶹ÊÓƵ employee or student, you can use Google Calendar to manage or share your calendar and schedule meetings with other people at Â鶹ÊÓƵ.<br />
<br />
Google offers [http://services.google.com/apps/resources/overviews_breeze/Calendar/index.html a general video tutorial] that is not Â鶹ÊÓƵ-specific, so some things may look slightly different and some features available to Â鶹ÊÓƵ users may not be covered. In order to hear the audio, you may need to install the [http://www.adobe.com/support/connect/downloads-updates.html Adobe Connect 8 Meeting Add-in].<br />
<br />
==Using Google Calendar== <br />
===Logging in===<br />
To log in to Google Calendar:<br />
#Visit http://google.gustavus.edu/<br />
#Enter your Â鶹ÊÓƵ username and password<br />
#You should be taken to your Google Calendar<br />
<br />
===Calendar views===<br />
One day, one week, and one month are the most common ways to view your calendar. You can choose how to view your calendar by clicking on the appropriate tab near the top of the page.<br />
<br />
[[File:Day week month view.jpg |400 px|center]]<br />
<br />
===Adding Events===<br />
There are many ways to add an event to your Google Calendar. One of the easiest is to:<br />
#Click and drag on your calendar at the date and time you want the event to be.<br />
#Enter a description of the event. Pro Tip: If you want to adjust the time, simply put the time the event starts before your description.<br />
#Select the calendar you wish to add the event to.<br />
#When you are satisfied with the event click "Create Event." If you want to add more details, such as a location, description, or guests, click "edit event."<br />
<br />
[[File:Add event.jpg |center |400 px]]<br />
<br />
You can also add events by using the '''Create''' button. The Create Event window allows you to add more event details.<br />
<br />
You can also create events by using the '''Quick Add Feature'''. Click the pop-down on the Create button, add your description and click Add.[[File:Quickadd.jpg|right|300 px]]<br />
<br />
<br />
For more information on using Quick Add see: [https://support.google.com/calendar/answer/36604?hl=en About Quick Add].<br />
<br />
===Editing Event Details===<br />
To edit an existing event, simply click on the event title in your calendar. Make your changes to the event details window and click '''SAVE'''.<br />
<br />
[[File:Event details.jpg |center|500px]]<br />
<br />
You can also change the date and time of an event by clicking and dragging it to a new location on the calendar. You can extend or shorten by using the window shade option at the bottom of an event.<br />
<br />
===Additional Event Details===<br />
====Inviting Guests====<br />
[[File:Calendar event guests.jpg |right|400px]]<br />
Find or create the event you would like to invite guests to and select event details.<br />
#Enter their e-mail addresses (using the @gustavus.edu domain portion) in the '''Add guests''' section.<br />
#To check for available times, click '''Suggested times'''.<br />
#You will then see a list of available times for your meeting. Select a meeting time. Click '''Save''' in the Event Details window. You will be prompted about sending invitations to the guests. Invited guests will appear in parentheses on the event on your calendar.<br />
<br />
====Setting Reminders or Notifications====<br />
Google Calendar can remind or notify you of events on your calendar in multiple ways. If you would like to receive a reminder you can choose to receive one by a pop-up window (if you have Google Calendar open), an [[SMS]] text message sent to your cell phone, or by e-mail. Reminders and notifications can be sent globally (all events created have those settings) and individually (each event can have different reminders and notifications).<br />
<br />
Individual Event Reminders are set in the Event Details window. You can select both the type of reminder and the time before the event you would like to be notified.<br />
<br />
Global settings are set in the Google Calendar Settings. From the Gear tool, select Settings, select the Calendars tab, on the calendar you wish to edit click the Reminders and notifications link. Here you can set the default settings.<br />
<br />
====Available or Busy====<br />
Google Calendar allows you to show yourself as available or busy during the events on your calendar. For example, if you have to be in class, you are probably busy, however, if it is your birthday you may be available to go to an event. This information is for others who are viewing your calendar or availability.<br />
<br />
====Privacy====<br />
Google Calendar allows you to set privacy for individual events. Options are "Default" (Â鶹ÊÓƵ users can see whether you are busy, but not what you are busy doing), "Private" (only you and people you give permission to see your calendar can see the event at all), or "Public" (anyone can see all details of the event).<br />
<br />
===Calendar Settings===<br />
The settings for Google Calendar are available by <br />
#Clicking the Gear icon (upper right hand corner)<br />
#Selecting '''Settings'''.[[File:Settings.jpg |right|300px]]<br />
<br />
The '''General Tab''' allows you to change the information specific to your calendar, like the language, country, timezone and time format you like to use. They are all user specific, and you can change them in the pop-down menus. The Default View is the view that loads when you first load Google Calendar. Custom View is a customizable view, that adds a different option in the view choices across the top of the calendar.<br />
<br />
The '''Calendars Tab''' shows you the calendars you have access to and allows you to change the settings for those calendars. <br />
<br />
The '''Mobile Setup Tab''' allows you to set up your cell phone to receive notification of events and agendas from your Google Calendar.<br />
<br />
[[Image:Calset.jpg|250px|right]]The settings for each individual calendar are set from the settings pop-down next to the calendar listing, or by clicking on the individual calendar on the '''Calendars Tab''' of the Settings.<br />
<br />
On the Calendar Details tab, you can change the name of the calendar, or supply a description of the calendar. This tab also allows you the option of embedding your calendar into an existing webpage. It also supplies you with web addresses for your calendar.<br />
<br />
====Sharing Your Calendar====<br />
To set the sharing options, select '''Share this Calendar''' option (from the pop down settings next to the calendar listing), or click the '''Shared:Edit settings''' on the '''Calendars Tab''' of the Calendar Settings.<br />
<br />
In the '''Share with specific people''' section, add the username of person you wish to share with (including the @gustavus.edu domain for the Â鶹ÊÓƵ community), and select the type of sharing from the chart below. You can share your calendar with any other Google Calendar user in the world.<br />
<br />
{| class="fancy"<br />
|+<br />
! Setting<br />
! align="center" | Allows user<br />
|-<br />
|Make changes AND manage sharing||complete control over your calendar.<br />
|-<br />
| Make changes to events||ability to add and remove events on your calendar, but not adjust sharing<br />
|-<br />
| See all event details||to see all the event details, but they are not allowed to make any changes<br />
|-<br />
| See only busy/free ||to see only that you are busy or free.<br />
<br />
|-<br />
|}<br />
<br />
====Reminders and Notifications====<br />
To manage Notifications, you must go to '''Calendar Settings''' by clicking the gear icon in the top-right of the web page, and select '''Settings'''. On the '''Calendar Tab''', and you will see the '''Reminders and notification''' link next to the name of your calendar. You can set the default setting for the events on the calendar, and settings for invitations you receive on this page.<br />
<br />
Some users receive Email messages just prior to each calendar event, including classes. You can turn these Notifications off by removing the Email option under the Event Reminder section of the Notification settings for your Calendar.<br />
<br />
====SMS or Text Message Notification and Use====<br />
Google Calendar supports SMS (or text messaging) notifications and communication. In order to use this service, you will need to register your phone with Google Calendar. From Calendar Settings, select the Mobile Setup tab. Complete the information and verification.<br />
<br />
Once you have enabled SMS, you will have an additional option in the '''Notification and Reminders''' sections for events and calendars.<br />
<br />
To receive a notification with your calendar information, send a text message containing one of the following commands to the shortcode '48368' (GVENT):<br />
<br />
* 'next': request your next scheduled event<br />
* 'day: request all of your scheduled events for the present day<br />
* 'nday': request your events scheduled for the following day<br />
<br />
You can also create an event with SMS by sending a text message with your event's details to the number above.<br />
<br />
For example, if you send a message with something like "Chemistry Final 1pm Saturday," Google Calendar can figure out what you mean and pop the new event into your calendar.<br />
<br />
Note: Only event information from YOUR calendar can be received or updated. This service is free, you will not be charged by Google to use this.<br />
<br />
===Adding Creating and Managing Additional Calendars===<br />
[[File:Create new.jpg|150px|right]]<br />
You can have and view multiple calendars. <br />
====Add (Create) a New Calendar====<br />
To create a new calendar, that you own, click the '''Create new calendar''' from the pop-down at '''My calendars'''. This page allows you to create a new calendar and set the sharing options for that calendar. Once created the calendar will show up in your list of calendars.<br />
<br />
====Useful Â鶹ÊÓƵ-related Public Calendars====<br />
* [http://gustavus.edu/go/academiccalendar Â鶹ÊÓƵ Academic Calendar]<br />
<br />
====Add a Friend's Calendar====<br />
[[File:Add calendar.jpg |right|300px]]There are multiple ways to add and view a friend's calendar. <br />
# You can add (view) a friend's google calendar in the '''Add a co-worker's calendar''' slot under '''Other calendars'''.<br />
#You can select '''Add a friend's calendar''' from the '''Other calendars''' pop-down.<br />
#You can also add by URL.<br />
<br />
====Hiding a Calendar====<br />
Google Calendar allows you to toggle the viewing of a calendar on and off by clicking on the name of the calendar in the calendar list. <br />
<br />
====Removing a Calendar====<br />
#Go to settings (in the upper right corner) <br />
#Select the Calendar Tab<br />
#Click the Delete Icon next to the Calendar you are trying to remove.<br />
#Accept the confirmation.<br />
<br />
===Importing and Exporting Calendars===<br />
====Importing calendar data from another source====<br />
Google Calendar allows you to import data from other calendar programs. It accepts data in [[iCalendar]] and [[CSV]] formats. From the '''Other calendars''' pop-down select '''Import calendar'''. For additional help with importing please see [https://support.google.com/calendar/topic/1672003?hl=en&ref_topic=1665163 Google's Import and Export Help Pages]<br />
<br />
====Meeting Maker====<br />
Â鶹ÊÓƵ used Meeting Maker before Google Calendar, and the conversion caused some issues. Following are the solutions we found.<br />
<br />
Due to a limitation in [[Meeting Maker]], you will need to export your non-banner events and your banners from [[Meeting Maker]] separately. <br />
<br />
To export non-banner data from [[Meeting Maker]], within the Meeting Maker application, select File, '''Export as ical by date''' (export a single file). This will allow you to create an *.ics file that can be imported into Google Calendar. <br />
<br />
To export your banner data from [[Meeting Maker]], within the Meeting Maker application, select File, '''Export as Text...'''. Select the date range you want to export and uncheck the "Contacts" and "To-Dos" and click OK.<br />
Then upload the file to [https://gts.gac.edu/gts/mmconvert/ https://gts.gac.edu/gts/mmconvert/] which will give you a *.ics file that can be imported into Google Calendar.<br />
<br />
To import data into Google Calendar (if you have both banner and non-banner events from [[Meeting Maker]], you will have to import both of the *.ics files): <br />
#From the '''Add''' button at the bottom of the calendar list select '''Import Calendar'''. <br />
#Browse to the iCalendar file (*.ics from Meeting Maker export) that you created in your export.<br />
#Choose the calendar that you wish to import the data to.<br />
#Click the '''Import''' button.<br />
#You will receive a confirmation regarding the number of events that were imported.<br />
<br />
====Palm Desktop====<br />
{{section-stub}}<br />
<br />
====Facebook====<br />
The social-networking website [[Facebook]] provides a service for creating social events, and allows users to subscribe to an [[iCalendar]] resource containing their events. For more information, see [[Facebook#Calendaring_and_Facebook|Facebook - Calendaring and Facebook]].<br />
<br />
====A Different Google Calendar Account====<br />
<br />
If you would like to import a calendar from a different Google calendar account, Google provides a way to export your calendars as a zip file in *.ics format<br />
<br />
To export a Google Calendar:<br />
# Log into your Google account and navigate to the Google Calendar page. <br />
# Select '''Settings''' from the pop-down next to '''My calendars'''. <br />
# Click the '''Export Calendars''' link. This will download your calendars to a zip file. If prompted, select '''Save File'''.<br />
<br />
To import a Google Calendar:<br />
# Log into your Google account and navigate to the Google Calendar page. <br />
# Select '''Settings''' from the pop-down next to '''My calendars'''.<br />
# Click '''Import calendar'''.<br />
# Browse to the file you just created in the export. <br />
# Choose the calendar that you wish to import the data to.<br />
# Click the '''Import''' button.<br />
# You will receive a confirmation regarding the number of events that were imported.<br />
<br />
==Tips==<br />
<br />
===Selecting a custom date range===<br />
<br />
You can view a custom date range (for example, a three week period, or the two days of the nobel conference) by clicking dragging your mouse over the mini-calendar on the left hand side of the screen.<br />
<br />
===Printing the Description Field for Events===<br />
<br />
To print the information in the Description Field for events from Google Calendar<br />
*switch to '''Agenda View'''<br />
*select '''Print''' (from the '''More''' button)<br />
*check the '''Print Descriptions''' checkbox.<br />
*'''print'''<br />
<br />
===Task List===<br />
<br />
This list allows you to check off tasks through out the week or month as you complete them. To access yours simply select Tasks under my calendars on the left hand side. Once selected, the tasks list will appear on the right hand side of your calendar regardless of what viewing option you are in. <br />
<br />
To add something to your task list, click right between the two yellow lines at the top, or click the + button at the bottom of the task list and begin typing. This will add tasks to your list. Simply press enter when you are finished typing. To remove items from your list, click on the item you want removed and click the trash can at the bottom of the tasks list. <br />
<br />
[[Image:Tasks.png]]<br />
<br />
There are other actions you can do with your list, for example making a new list, refreshing an old list, or renaming a list. To do this click on the icon in the bottom right hand corner of the task list. <br />
<br />
The '''Actions''' icon, lower left corner of task list, will give you even more option for your task list.<br />
<br />
==Syncing Google Calendar with Other Programs/Devices==<br />
<br />
It is possible to synchronize your Google Calendar with many [[smart phone]], [[PDA]], and [[desktop]] computer [[programs]]. <br />
<br />
For directions on syncing Google Calendar please see [[Google Calendar Syncing]]<br />
<br />
{{tech help}}<br />
<br />
==External links==<br />
* [http://services.google.com/apps/resources/overviews_breeze/Calendar/index.html Video tutorial]<br />
* [http://www.google.com/support/calendar/ Google Calendar Help Center]<br />
* [http://groups.google.com/group/Google-Calendar-Help Google Calendar Help Group]<br />
<br />
[[Category:Google]]<br />
[[Category:Calendar]]</div>Lpeter11/gts/w/index.php?title=Google_Calendar&diff=27210Google Calendar2013-10-28T15:01:54Z<p>Lpeter11: </p>
<hr />
<div>[[Image:Google_calendar.png|250px|right]]<br />
'''Google Calendar''' is a [[web-based]] group calendaring application hosted by [[Google]].<br />
<br />
Â鶹ÊÓƵ uses a [http://www.google.com/calendar/hosted/gustavus.edu/render special education edition of Google Calendar] as its campus-wide calendaring application. If you are a Â鶹ÊÓƵ employee or student, you can use Google Calendar to manage or share your calendar and schedule meetings with other people at Â鶹ÊÓƵ.<br />
<br />
Google offers [http://services.google.com/apps/resources/overviews_breeze/Calendar/index.html a general video tutorial] that is not Â鶹ÊÓƵ-specific, so some things may look slightly different and some features available to Â鶹ÊÓƵ users may not be covered. In order to hear the audio, you may need to install the [http://www.adobe.com/support/connect/downloads-updates.html Adobe Connect 8 Meeting Add-in].<br />
<br />
==Using Google Calendar== <br />
===Logging in===<br />
To log in to Google Calendar:<br />
#Visit http://google.gustavus.edu/<br />
#Enter your Â鶹ÊÓƵ username and password<br />
#You should be taken to your Google Calendar<br />
<br />
===Calendar views===<br />
One day, one week, and one month are the most common ways to view your calendar. You can choose how to view your calendar by clicking on the appropriate tab near the top of the page.<br />
<br />
[[File:Day week month view.jpg |400 px|center]]<br />
<br />
===Adding Events===<br />
There are many ways to add an event to your Google Calendar. One of the easiest is to:<br />
#Click and drag on your calendar at the date and time you want the event to be.<br />
#Enter a description of the event.Pro Tip: If you want to adjust the time, simply put the time the event starts before your description.<br />
#Select the calendar you wish to add the event to.<br />
#When you are satisfied with the event click "Create Event." If you want to add more details, such as a location, description, or guests, click "edit event."<br />
<br />
[[File:Add event.jpg |center |400 px]]<br />
<br />
You can also add events by using the '''Create''' button. The Create Event window allows you to add more event details.<br />
<br />
You can also create events by using the '''Quick Add Feature'''. Click the pop-down on the Create button, add your description and click Add.[[File:Quickadd.jpg|right|300 px]]<br />
<br />
<br />
For more information on using Quick Add see: [https://support.google.com/calendar/answer/36604?hl=en About Quick Add].<br />
<br />
===Editing Event Details===<br />
To edit an existing event, simply click on the event title in your calendar. Make your changes to the event details window and click '''SAVE'''.<br />
<br />
[[File:Event details.jpg |center|500px]]<br />
<br />
You can also change the date and time of an event by clicking and dragging it to a new location on the calendar. You can extend or shorten by using the window shade option at the bottom of an event.<br />
<br />
===Additional Event Details===<br />
====Inviting Guests====<br />
[[File:Calendar event guests.jpg |right|400px]]<br />
Find or create the event you would like to invite guests to and select event details.<br />
#Enter their e-mail addresses (using the @gustavus.edu domain portion) in the '''Add guests''' section.<br />
#To check for available times, click '''Suggested times'''.<br />
#You will then see a list of available times for your meeting. Select a meeting time. Click '''Save''' in the Event Details window. You will be prompted about sending invitations to the guests. Invited guests will appear in parentheses on the event on your calendar.<br />
<br />
====Setting Reminders or Notifications====<br />
Google Calendar can remind or notify you of events on your calendar in multiple ways. If you would like to receive a reminder you can choose to receive one by a pop-up window (if you have Google Calendar open), an [[SMS]] text message sent to your cell phone, or by e-mail. Reminders and notifications can be sent globally (all events created have those settings) and individually (each event can have different reminders and notifications).<br />
<br />
Individual Event Reminders are set in the Event Details window. You can select both the type of reminder and the time before the event you would like to be notified.<br />
<br />
Global settings are set in the Google Calendar Settings. From the Gear tool, select Settings, select the Calendars tab, on the calendar you wish to edit click the Reminders and notifications link. Here you can set the default settings.<br />
<br />
====Available or Busy====<br />
Google Calendar allows you to show yourself as available or busy during the events on your calendar. For example, if you have to be in class, you are probably busy, however, if it is your birthday you may be available to go to an event. This information is for others who are viewing your calendar or availability.<br />
<br />
====Privacy====<br />
Google Calendar allows you to set privacy for individual events. Options are "Default" (Â鶹ÊÓƵ users can see whether you are busy, but not what you are busy doing), "Private" (only you and people you give permission to see your calendar can see the event at all), or "Public" (anyone can see all details of the event).<br />
<br />
===Calendar Settings===<br />
The settings for Google Calendar are available by <br />
#Clicking the Gear icon (upper right hand corner)<br />
#Selecting '''Settings'''.[[File:Settings.jpg |right|300px]]<br />
<br />
The '''General Tab''' allows you to change the information specific to your calendar, like the language, country, timezone and time format you like to use. They are all user specific, and you can change them in the pop-down menus. The Default View is the view that loads when you first load Google Calendar. Custom View is a customizable view, that adds a different option in the view choices across the top of the calendar.<br />
<br />
The '''Calendars Tab''' shows you the calendars you have access to and allows you to change the settings for those calendars. <br />
<br />
The '''Mobile Setup Tab''' allows you to set up your cell phone to receive notification of events and agendas from your Google Calendar.<br />
<br />
[[Image:Calset.jpg|250px|right]]The settings for each individual calendar are set from the settings pop-down next to the calendar listing, or by clicking on the individual calendar on the '''Calendars Tab''' of the Settings.<br />
<br />
On the Calendar Details tab, you can change the name of the calendar, or supply a description of the calendar. This tab also allows you the option of embedding your calendar into an existing webpage. It also supplies you with web addresses for your calendar.<br />
<br />
====Sharing Your Calendar====<br />
To set the sharing options, select '''Share this Calendar''' option (from the pop down settings next to the calendar listing), or click the '''Shared:Edit settings''' on the '''Calendars Tab''' of the Calendar Settings.<br />
<br />
In the '''Share with specific people''' section, add the username of person you wish to share with (including the @gustavus.edu domain for the Â鶹ÊÓƵ community), and select the type of sharing from the chart below. You can share your calendar with any other Google Calendar user in the world.<br />
<br />
{| class="fancy"<br />
|+<br />
! Setting<br />
! align="center" | Allows user<br />
|-<br />
|Make changes AND manage sharing||complete control over your calendar.<br />
|-<br />
| Make changes to events||ability to add and remove events on your calendar, but not adjust sharing<br />
|-<br />
| See all event details||to see all the event details, but they are not allowed to make any changes<br />
|-<br />
| See only busy/free ||to see only that you are busy or free.<br />
<br />
|-<br />
|}<br />
<br />
====Reminders and Notifications====<br />
To manage Notifications, you must go to '''Calendar Settings''' by clicking the gear icon in the top-right of the web page, and select '''Settings'''. On the '''Calendar Tab''', and you will see the '''Reminders and notification''' link next to the name of your calendar. You can set the default setting for the events on the calendar, and settings for invitations you receive on this page.<br />
<br />
Some users receive Email messages just prior to each calendar event, including classes. You can turn these Notifications off by removing the Email option under the Event Reminder section of the Notification settings for your Calendar.<br />
<br />
====SMS or Text Message Notification and Use====<br />
Google Calendar supports SMS (or text messaging) notifications and communication. In order to use this service, you will need to register your phone with Google Calendar. From Calendar Settings, select the Mobile Setup tab. Complete the information and verification.<br />
<br />
Once you have enabled SMS, you will have an additional option in the '''Notification and Reminders''' sections for events and calendars.<br />
<br />
To receive a notification with your calendar information, send a text message containing one of the following commands to the shortcode '48368' (GVENT):<br />
<br />
* 'next': request your next scheduled event<br />
* 'day: request all of your scheduled events for the present day<br />
* 'nday': request your events scheduled for the following day<br />
<br />
You can also create an event with SMS by sending a text message with your event's details to the number above.<br />
<br />
For example, if you send a message with something like "Chemistry Final 1pm Saturday," Google Calendar can figure out what you mean and pop the new event into your calendar.<br />
<br />
Note: Only event information from YOUR calendar can be received or updated. This service is free, you will not be charged by Google to use this.<br />
<br />
===Adding Creating and Managing Additional Calendars===<br />
[[File:Create new.jpg|150px|right]]<br />
You can have and view multiple calendars. <br />
====Add (Create) a New Calendar====<br />
To create a new calendar, that you own, click the '''Create new calendar''' from the pop-down at '''My calendars'''. This page allows you to create a new calendar and set the sharing options for that calendar. Once created the calendar will show up in your list of calendars.<br />
<br />
====Useful Â鶹ÊÓƵ-related Public Calendars====<br />
* [http://gustavus.edu/go/academiccalendar Â鶹ÊÓƵ Academic Calendar]<br />
<br />
====Add a Friend's Calendar====<br />
[[File:Add calendar.jpg |right|300px]]There are multiple ways to add and view a friend's calendar. <br />
# You can add (view) a friend's google calendar in the '''Add a co-worker's calendar''' slot under '''Other calendars'''.<br />
#You can select '''Add a friend's calendar''' from the '''Other calendars''' pop-down.<br />
#You can also add by URL.<br />
<br />
====Hiding a Calendar====<br />
Google Calendar allows you to toggle the viewing of a calendar on and off by clicking on the name of the calendar in the calendar list. <br />
<br />
====Removing a Calendar====<br />
#Go to settings (in the upper right corner) <br />
#Select the Calendar Tab<br />
#Click the Delete Icon next to the Calendar you are trying to remove.<br />
#Accept the confirmation.<br />
<br />
===Importing and Exporting Calendars===<br />
====Importing calendar data from another source====<br />
Google Calendar allows you to import data from other calendar programs. It accepts data in [[iCalendar]] and [[CSV]] formats. From the '''Other calendars''' pop-down select '''Import calendar'''. For additional help with importing please see [https://support.google.com/calendar/topic/1672003?hl=en&ref_topic=1665163 Google's Import and Export Help Pages]<br />
<br />
====Meeting Maker====<br />
Â鶹ÊÓƵ used Meeting Maker before Google Calendar, and the conversion caused some issues. Following are the solutions we found.<br />
<br />
Due to a limitation in [[Meeting Maker]], you will need to export your non-banner events and your banners from [[Meeting Maker]] separately. <br />
<br />
To export non-banner data from [[Meeting Maker]], within the Meeting Maker application, select File, '''Export as ical by date''' (export a single file). This will allow you to create an *.ics file that can be imported into Google Calendar. <br />
<br />
To export your banner data from [[Meeting Maker]], within the Meeting Maker application, select File, '''Export as Text...'''. Select the date range you want to export and uncheck the "Contacts" and "To-Dos" and click OK.<br />
Then upload the file to [https://gts.gac.edu/gts/mmconvert/ https://gts.gac.edu/gts/mmconvert/] which will give you a *.ics file that can be imported into Google Calendar.<br />
<br />
To import data into Google Calendar (if you have both banner and non-banner events from [[Meeting Maker]], you will have to import both of the *.ics files): <br />
#From the '''Add''' button at the bottom of the calendar list select '''Import Calendar'''. <br />
#Browse to the iCalendar file (*.ics from Meeting Maker export) that you created in your export.<br />
#Choose the calendar that you wish to import the data to.<br />
#Click the '''Import''' button.<br />
#You will receive a confirmation regarding the number of events that were imported.<br />
<br />
====Palm Desktop====<br />
{{section-stub}}<br />
<br />
====Facebook====<br />
The social-networking website [[Facebook]] provides a service for creating social events, and allows users to subscribe to an [[iCalendar]] resource containing their events. For more information, see [[Facebook#Calendaring_and_Facebook|Facebook - Calendaring and Facebook]].<br />
<br />
====A Different Google Calendar Account====<br />
<br />
If you would like to import a calendar from a different Google calendar account, Google provides a way to export your calendars as a zip file in *.ics format<br />
<br />
To export a Google Calendar:<br />
# Log into your Google account and navigate to the Google Calendar page. <br />
# Select '''Settings''' from the pop-down next to '''My calendars'''. <br />
# Click the '''Export Calendars''' link. This will download your calendars to a zip file. If prompted, select '''Save File'''.<br />
<br />
To import a Google Calendar:<br />
# Log into your Google account and navigate to the Google Calendar page. <br />
# Select '''Settings''' from the pop-down next to '''My calendars'''.<br />
# Click '''Import calendar'''.<br />
# Browse to the file you just created in the export. <br />
# Choose the calendar that you wish to import the data to.<br />
# Click the '''Import''' button.<br />
# You will receive a confirmation regarding the number of events that were imported.<br />
<br />
==Tips==<br />
<br />
===Selecting a custom date range===<br />
<br />
You can view a custom date range (for example, a three week period, or the two days of the nobel conference) by clicking dragging your mouse over the mini-calendar on the left hand side of the screen.<br />
<br />
===Printing the Description Field for Events===<br />
<br />
To print the information in the Description Field for events from Google Calendar<br />
*switch to '''Agenda View'''<br />
*select '''Print''' (from the '''More''' button)<br />
*check the '''Print Descriptions''' checkbox.<br />
*'''print'''<br />
<br />
===Task List===<br />
<br />
This list allows you to check off tasks through out the week or month as you complete them. To access yours simply select Tasks under my calendars on the left hand side. Once selected, the tasks list will appear on the right hand side of your calendar regardless of what viewing option you are in. <br />
<br />
To add something to your task list, click right between the two yellow lines at the top, or click the + button at the bottom of the task list and begin typing. This will add tasks to your list. Simply press enter when you are finished typing. To remove items from your list, click on the item you want removed and click the trash can at the bottom of the tasks list. <br />
<br />
[[Image:Tasks.png]]<br />
<br />
There are other actions you can do with your list, for example making a new list, refreshing an old list, or renaming a list. To do this click on the icon in the bottom right hand corner of the task list. <br />
<br />
The '''Actions''' icon, lower left corner of task list, will give you even more option for your task list.<br />
<br />
==Syncing Google Calendar with Other Programs/Devices==<br />
<br />
It is possible to synchronize your Google Calendar with many [[smart phone]], [[PDA]], and [[desktop]] computer [[programs]]. <br />
<br />
For directions on syncing Google Calendar please see [[Google Calendar Syncing]]<br />
<br />
{{tech help}}<br />
<br />
==External links==<br />
* [http://services.google.com/apps/resources/overviews_breeze/Calendar/index.html Video tutorial]<br />
* [http://www.google.com/support/calendar/ Google Calendar Help Center]<br />
* [http://groups.google.com/group/Google-Calendar-Help Google Calendar Help Group]<br />
<br />
[[Category:Google]]<br />
[[Category:Calendar]]</div>Lpeter11/gts/w/index.php?title=Google_Calendar&diff=27209Google Calendar2013-10-28T15:01:29Z<p>Lpeter11: </p>
<hr />
<div>[[Image:Google_calendar.png|250px|right]]<br />
'''Google Calendar''' is a [[web-based]] group calendaring application hosted by [[Google]].<br />
<br />
Â鶹ÊÓƵ uses a [http://www.google.com/calendar/hosted/gustavus.edu/render special education edition of Google Calendar] as its campus-wide calendaring application. If you are a Â鶹ÊÓƵ employee or student, you can use Google Calendar to manage or share your calendar and schedule meetings with other people at Â鶹ÊÓƵ.<br />
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Google offers [http://services.google.com/apps/resources/overviews_breeze/Calendar/index.html a general video tutorial] that is not Â鶹ÊÓƵ-specific, so some things may look slightly different and some features available to Â鶹ÊÓƵ users may not be covered. In order to hear the audio - you may need to install the [http://www.adobe.com/support/connect/downloads-updates.html Adobe Connect 8 Meeting Add-in].<br />
<br />
==Using Google Calendar== <br />
===Logging in===<br />
To log in to Google Calendar:<br />
#Visit http://google.gustavus.edu/<br />
#Enter your Â鶹ÊÓƵ username and password<br />
#You should be taken to your Google Calendar<br />
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===Calendar views===<br />
One day, one week, and one month are the most common ways to view your calendar. You can choose how to view your calendar by clicking on the appropriate tab near the top of the page.<br />
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[[File:Day week month view.jpg |400 px|center]]<br />
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===Adding Events===<br />
There are many ways to add an event to your Google Calendar. One of the easiest is to:<br />
#Click and drag on your calendar at the date and time you want the event to be.<br />
#Enter a description of the event.Pro Tip: If you want to adjust the time, simply put the time the event starts before your description.<br />
#Select the calendar you wish to add the event to.<br />
#When you are satisfied with the event click "Create Event." If you want to add more details, such as a location, description, or guests, click "edit event."<br />
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[[File:Add event.jpg |center |400 px]]<br />
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You can also add events by using the '''Create''' button. The Create Event window allows you to add more event details.<br />
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You can also create events by using the '''Quick Add Feature'''. Click the pop-down on the Create button, add your description and click Add.[[File:Quickadd.jpg|right|300 px]]<br />
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For more information on using Quick Add see: [https://support.google.com/calendar/answer/36604?hl=en About Quick Add].<br />
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===Editing Event Details===<br />
To edit an existing event, simply click on the event title in your calendar. Make your changes to the event details window and click '''SAVE'''.<br />
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[[File:Event details.jpg |center|500px]]<br />
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You can also change the date and time of an event by clicking and dragging it to a new location on the calendar. You can extend or shorten by using the window shade option at the bottom of an event.<br />
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===Additional Event Details===<br />
====Inviting Guests====<br />
[[File:Calendar event guests.jpg |right|400px]]<br />
Find or create the event you would like to invite guests to and select event details.<br />
#Enter their e-mail addresses (using the @gustavus.edu domain portion) in the '''Add guests''' section.<br />
#To check for available times, click '''Suggested times'''.<br />
#You will then see a list of available times for your meeting. Select a meeting time. Click '''Save''' in the Event Details window. You will be prompted about sending invitations to the guests. Invited guests will appear in parentheses on the event on your calendar.<br />
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====Setting Reminders or Notifications====<br />
Google Calendar can remind or notify you of events on your calendar in multiple ways. If you would like to receive a reminder you can choose to receive one by a pop-up window (if you have Google Calendar open), an [[SMS]] text message sent to your cell phone, or by e-mail. Reminders and notifications can be sent globally (all events created have those settings) and individually (each event can have different reminders and notifications).<br />
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Individual Event Reminders are set in the Event Details window. You can select both the type of reminder and the time before the event you would like to be notified.<br />
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Global settings are set in the Google Calendar Settings. From the Gear tool, select Settings, select the Calendars tab, on the calendar you wish to edit click the Reminders and notifications link. Here you can set the default settings.<br />
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====Available or Busy====<br />
Google Calendar allows you to show yourself as available or busy during the events on your calendar. For example, if you have to be in class, you are probably busy, however, if it is your birthday you may be available to go to an event. This information is for others who are viewing your calendar or availability.<br />
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====Privacy====<br />
Google Calendar allows you to set privacy for individual events. Options are "Default" (Â鶹ÊÓƵ users can see whether you are busy, but not what you are busy doing), "Private" (only you and people you give permission to see your calendar can see the event at all), or "Public" (anyone can see all details of the event).<br />
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===Calendar Settings===<br />
The settings for Google Calendar are available by <br />
#Clicking the Gear icon (upper right hand corner)<br />
#Selecting '''Settings'''.[[File:Settings.jpg |right|300px]]<br />
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The '''General Tab''' allows you to change the information specific to your calendar, like the language, country, timezone and time format you like to use. They are all user specific, and you can change them in the pop-down menus. The Default View is the view that loads when you first load Google Calendar. Custom View is a customizable view, that adds a different option in the view choices across the top of the calendar.<br />
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The '''Calendars Tab''' shows you the calendars you have access to and allows you to change the settings for those calendars. <br />
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The '''Mobile Setup Tab''' allows you to set up your cell phone to receive notification of events and agendas from your Google Calendar.<br />
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[[Image:Calset.jpg|250px|right]]The settings for each individual calendar are set from the settings pop-down next to the calendar listing, or by clicking on the individual calendar on the '''Calendars Tab''' of the Settings.<br />
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On the Calendar Details tab, you can change the name of the calendar, or supply a description of the calendar. This tab also allows you the option of embedding your calendar into an existing webpage. It also supplies you with web addresses for your calendar.<br />
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====Sharing Your Calendar====<br />
To set the sharing options, select '''Share this Calendar''' option (from the pop down settings next to the calendar listing), or click the '''Shared:Edit settings''' on the '''Calendars Tab''' of the Calendar Settings.<br />
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In the '''Share with specific people''' section, add the username of person you wish to share with (including the @gustavus.edu domain for the Â鶹ÊÓƵ community), and select the type of sharing from the chart below. You can share your calendar with any other Google Calendar user in the world.<br />
<br />
{| class="fancy"<br />
|+<br />
! Setting<br />
! align="center" | Allows user<br />
|-<br />
|Make changes AND manage sharing||complete control over your calendar.<br />
|-<br />
| Make changes to events||ability to add and remove events on your calendar, but not adjust sharing<br />
|-<br />
| See all event details||to see all the event details, but they are not allowed to make any changes<br />
|-<br />
| See only busy/free ||to see only that you are busy or free.<br />
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|-<br />
|}<br />
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====Reminders and Notifications====<br />
To manage Notifications, you must go to '''Calendar Settings''' by clicking the gear icon in the top-right of the web page, and select '''Settings'''. On the '''Calendar Tab''', and you will see the '''Reminders and notification''' link next to the name of your calendar. You can set the default setting for the events on the calendar, and settings for invitations you receive on this page.<br />
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Some users receive Email messages just prior to each calendar event, including classes. You can turn these Notifications off by removing the Email option under the Event Reminder section of the Notification settings for your Calendar.<br />
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====SMS or Text Message Notification and Use====<br />
Google Calendar supports SMS (or text messaging) notifications and communication. In order to use this service, you will need to register your phone with Google Calendar. From Calendar Settings, select the Mobile Setup tab. Complete the information and verification.<br />
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Once you have enabled SMS, you will have an additional option in the '''Notification and Reminders''' sections for events and calendars.<br />
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To receive a notification with your calendar information, send a text message containing one of the following commands to the shortcode '48368' (GVENT):<br />
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* 'next': request your next scheduled event<br />
* 'day: request all of your scheduled events for the present day<br />
* 'nday': request your events scheduled for the following day<br />
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You can also create an event with SMS by sending a text message with your event's details to the number above.<br />
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For example, if you send a message with something like "Chemistry Final 1pm Saturday," Google Calendar can figure out what you mean and pop the new event into your calendar.<br />
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Note: Only event information from YOUR calendar can be received or updated. This service is free, you will not be charged by Google to use this.<br />
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===Adding Creating and Managing Additional Calendars===<br />
[[File:Create new.jpg|150px|right]]<br />
You can have and view multiple calendars. <br />
====Add (Create) a New Calendar====<br />
To create a new calendar, that you own, click the '''Create new calendar''' from the pop-down at '''My calendars'''. This page allows you to create a new calendar and set the sharing options for that calendar. Once created the calendar will show up in your list of calendars.<br />
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====Useful Â鶹ÊÓƵ-related Public Calendars====<br />
* [http://gustavus.edu/go/academiccalendar Â鶹ÊÓƵ Academic Calendar]<br />
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====Add a Friend's Calendar====<br />
[[File:Add calendar.jpg |right|300px]]There are multiple ways to add and view a friend's calendar. <br />
# You can add (view) a friend's google calendar in the '''Add a co-worker's calendar''' slot under '''Other calendars'''.<br />
#You can select '''Add a friend's calendar''' from the '''Other calendars''' pop-down.<br />
#You can also add by URL.<br />
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====Hiding a Calendar====<br />
Google Calendar allows you to toggle the viewing of a calendar on and off by clicking on the name of the calendar in the calendar list. <br />
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====Removing a Calendar====<br />
#Go to settings (in the upper right corner) <br />
#Select the Calendar Tab<br />
#Click the Delete Icon next to the Calendar you are trying to remove.<br />
#Accept the confirmation.<br />
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===Importing and Exporting Calendars===<br />
====Importing calendar data from another source====<br />
Google Calendar allows you to import data from other calendar programs. It accepts data in [[iCalendar]] and [[CSV]] formats. From the '''Other calendars''' pop-down select '''Import calendar'''. For additional help with importing please see [https://support.google.com/calendar/topic/1672003?hl=en&ref_topic=1665163 Google's Import and Export Help Pages]<br />
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====Meeting Maker====<br />
Â鶹ÊÓƵ used Meeting Maker before Google Calendar, and the conversion caused some issues. Following are the solutions we found.<br />
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Due to a limitation in [[Meeting Maker]], you will need to export your non-banner events and your banners from [[Meeting Maker]] separately. <br />
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To export non-banner data from [[Meeting Maker]], within the Meeting Maker application, select File, '''Export as ical by date''' (export a single file). This will allow you to create an *.ics file that can be imported into Google Calendar. <br />
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To export your banner data from [[Meeting Maker]], within the Meeting Maker application, select File, '''Export as Text...'''. Select the date range you want to export and uncheck the "Contacts" and "To-Dos" and click OK.<br />
Then upload the file to [https://gts.gac.edu/gts/mmconvert/ https://gts.gac.edu/gts/mmconvert/] which will give you a *.ics file that can be imported into Google Calendar.<br />
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To import data into Google Calendar (if you have both banner and non-banner events from [[Meeting Maker]], you will have to import both of the *.ics files): <br />
#From the '''Add''' button at the bottom of the calendar list select '''Import Calendar'''. <br />
#Browse to the iCalendar file (*.ics from Meeting Maker export) that you created in your export.<br />
#Choose the calendar that you wish to import the data to.<br />
#Click the '''Import''' button.<br />
#You will receive a confirmation regarding the number of events that were imported.<br />
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====Palm Desktop====<br />
{{section-stub}}<br />
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====Facebook====<br />
The social-networking website [[Facebook]] provides a service for creating social events, and allows users to subscribe to an [[iCalendar]] resource containing their events. For more information, see [[Facebook#Calendaring_and_Facebook|Facebook - Calendaring and Facebook]].<br />
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====A Different Google Calendar Account====<br />
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If you would like to import a calendar from a different Google calendar account, Google provides a way to export your calendars as a zip file in *.ics format<br />
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To export a Google Calendar:<br />
# Log into your Google account and navigate to the Google Calendar page. <br />
# Select '''Settings''' from the pop-down next to '''My calendars'''. <br />
# Click the '''Export Calendars''' link. This will download your calendars to a zip file. If prompted, select '''Save File'''.<br />
<br />
To import a Google Calendar:<br />
# Log into your Google account and navigate to the Google Calendar page. <br />
# Select '''Settings''' from the pop-down next to '''My calendars'''.<br />
# Click '''Import calendar'''.<br />
# Browse to the file you just created in the export. <br />
# Choose the calendar that you wish to import the data to.<br />
# Click the '''Import''' button.<br />
# You will receive a confirmation regarding the number of events that were imported.<br />
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==Tips==<br />
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===Selecting a custom date range===<br />
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You can view a custom date range (for example, a three week period, or the two days of the nobel conference) by clicking dragging your mouse over the mini-calendar on the left hand side of the screen.<br />
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===Printing the Description Field for Events===<br />
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To print the information in the Description Field for events from Google Calendar<br />
*switch to '''Agenda View'''<br />
*select '''Print''' (from the '''More''' button)<br />
*check the '''Print Descriptions''' checkbox.<br />
*'''print'''<br />
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===Task List===<br />
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This list allows you to check off tasks through out the week or month as you complete them. To access yours simply select Tasks under my calendars on the left hand side. Once selected, the tasks list will appear on the right hand side of your calendar regardless of what viewing option you are in. <br />
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To add something to your task list, click right between the two yellow lines at the top, or click the + button at the bottom of the task list and begin typing. This will add tasks to your list. Simply press enter when you are finished typing. To remove items from your list, click on the item you want removed and click the trash can at the bottom of the tasks list. <br />
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[[Image:Tasks.png]]<br />
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There are other actions you can do with your list, for example making a new list, refreshing an old list, or renaming a list. To do this click on the icon in the bottom right hand corner of the task list. <br />
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The '''Actions''' icon, lower left corner of task list, will give you even more option for your task list.<br />
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==Syncing Google Calendar with Other Programs/Devices==<br />
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It is possible to synchronize your Google Calendar with many [[smart phone]], [[PDA]], and [[desktop]] computer [[programs]]. <br />
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For directions on syncing Google Calendar please see [[Google Calendar Syncing]]<br />
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{{tech help}}<br />
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==External links==<br />
* [http://services.google.com/apps/resources/overviews_breeze/Calendar/index.html Video tutorial]<br />
* [http://www.google.com/support/calendar/ Google Calendar Help Center]<br />
* [http://groups.google.com/group/Google-Calendar-Help Google Calendar Help Group]<br />
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[[Category:Google]]<br />
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