Google Mail

2015-04-20T18:20:57Z

Arome: /* FAQ */

Google Mail or "Gmail" is a free email service hosted by Google. Google also provides e-mail for educational institutions which is known as Google Apps for Education (GAFE). The �鶹��Ƶ branded GAFE is known as [[GusMail]].

Recently, Gmail has provided 15GBs worth of free storage for Mail, Drive (documents) and Photos for consumer accounts, while GAFE accounts have unlimited storage.

==Composing New Mail==
When using the web interface, there is a large red '''COMPOSE''' button on the left hand side.

===New Message Window===
[[File:Newmessage.png|thumb|400px|center]]
*Letter A icon - Show message formatting tools
*Paper Clip icon - Attach a file to your document (25MB limit)
*Drive icon - Share a link/attach a Google Drive document
*Money icon - Send/Receive money using Google Wallet
*Camera icon - Attach Photos
*Chain Link icon - Insert a Link
*Smile icon - Insert [[emoji]]
*Trash icon - Delete message
*Down Arrow icon - Message tools: Check Spelling, Print, etc

===Sharing Drive document===
While composing a message you can link to a Google Drive document in composition window.

#Click on the Drive icon
#Choose document
#Choose '''Insert As: Drive link or Attachment'''
#Click insert

[[File:browsedrive.png|thumb|400px|center]]
[[File:drivelink.jpg|thumb|400px|center]]

===Attachment size limits===
Google has a relativity low attachment size limit of 25MB as they prefer users to save large files in Google Drive and then share the files to your friends/colleagues. The largest size file that you can upload to Google Drive is 5TB.

==Replying to E-mail==
When viewing an e-mail, you are presented with a white box under the message. If you click in the box or click '''Reply''' you are then presented with the reply window. Underneath the message box, there are the normal e-mail options (formatting, attachments, Google Drive link, etc), while above you have:
*Return to Inbox arrow
*Archive message button (Folder with down arrow)
*Report Spam button (Exclamation point)
*Trash button (Trash can)
*Move to button (Folder with a small down arrow to the right of it)
*Add Label button
*More button (Mark as unread, Mark as not important, Add to Tasks, Add star, Create event, Filter messages like these, and Mute)
[[File:gmailreplymessage.png|400px|center]]

==Labels==
Labels help you organize your mail into categories similar to folders. In conjunction with filters, labels can be a powerful tool.
[[File:gmaillabels.png|thumb|400px|center]]
===Create===
For example, you may want to label your e-mail based on classes. To do this:
#Create labels for each class you have. ('''Settings, Labels, Create New''')
#Open the message from your first class
#Click the '''down arrow''' next to the reply arrow
#Choose '''filter messages like this'''
#In the To: field, type in your class e-mail address
#Click '''Create filter with this search'''
#Click the options you would like to set for this filter
#One option would be to check '''Apply the label''' and choose your appropriate class label.
#Check the '''Also apply filter to...''' box if you would like to include previous messages to the class e-mail address
#Click '''Create Filter'''
#Repeat this process with your other class e-mails

==Settings Menu==
#Click on the Gear icon
#Click Settings
[[File:Settingsmenu.png|thumb|400px|center]]
===Signature===
#Under the General tab
#Scroll down to Signature
#Modify signature
[[File:Gmailsignature.png|thumb|400px|center]]
===Vacation Message===
#Under the General tab
#Scroll down to Vacation responder
#Modify details
[[File:Gmailvacation.png|thumb|400px|center]]
===Forwarding Mail===
#Under the Forwarding and POP/IMAP tab
#Click '''Add a forwarding address''' and enter in the address you would like to forward your mail.
#Confirm that you would like to forward your email to another email address.
#Click the button that says - '''Forward a copy to (new email address)''' and choose the option to keep, mark copy as read, archive, or delete a copy.
#Click Save.
[[File:Gmailforward.png|thumb|400px|center]]

==Configuring your Device==
Look below for commonly used tablets, phones, and mail clients. Please see [https://support.google.com/mail/troubleshooter/1668960?hl=en#ts=1665018 Google's web page on configuring devices] for further information.

===Configuring iOS (iPhones and iPads)===
====iOS Mail app====
#Settings
#Mail, Contacts, Calendars
#Add Account
#Choose Google
#Fill out your information (Name, Email, Password, Description)
#Click Next
#Choose services you would like to enable (Mail, Calendars, Contacts)
====iOS Gmail app====
#Download Gmail from App Store
#Enter �鶹��Ƶ credentials (with @gustavus.edu)
#Enter �鶹��Ƶ credentials again (without @gustavus.edu)

===Configuring Android===

====Configure====
#Open the Gmail app.
#Touch the menu on the top left .
#At the top, touch the down arrow to the right of your full email address username@gustavus.edu.
#Touch Add account.
#Follow the steps on the screen to add your account.

===Configuring Apple Mail===
====Enable IMAP====
#Sign in to Gmail
#Click the gear in the top right
#Select Settings
#Click Forwarding and POP/IMAP
#Select Enable IMAP
#Click Save Changes
====Configure====
#Open the Mail app
#Select the Mail menu at the top, and then Preferences
#Click Accounts
#Click the + button in the bottom corner
#Choose Other Mail Account
#Type your full email address (e.g. username@gmail.com, or username@gustavus.edu for Google Apps users)
#Type your password.
#Click Create
#The incoming server is imap.gmail.com and the outgoing server is smtp.gmail.com

===Configuring Thunderbird===
====Enable IMAP====
#Sign in to Gmail or your GAFE account (�鶹��Ƶ - https://gusmail.gac.edu)
#Click the gear in the top right
#Select Settings
#Click Forwarding and POP/IMAP
#Select Enable IMAP
#Click Save Changes
====Configure====
#Open Thunderbird
#Go to the Tools menu
#Click Account Settings
#Click Account Actions
#Click Add Mail Account
#Type in username and password (username@gustavus.edu for �鶹��Ƶ accounts)
#If it auto configures to use imap.gmail.com and smtp.gmail.com - click Done.
#If it auto configure to imap.gac.edu and smtp-auth.gac.edu, click Manual Config
#For incoming settings type in imap.gmail.com
#For outgoing settings type in smtp.gmail.com
#Change usernames to (username@gustavus.edu)
#Click Done.

==FAQ==
===When I send to a �鶹��Ƶ e-mail list that I am a member of, I do not receive the message. Did my message send?===
Yes, your e-mail has been sent. Google Mail does not send you a copy of the message to which you are a member of. If you would like to verify that the message was sent, please CC: or BCC: yourself.
===How does Trash function on Google Mail===
Mail is permanently deleted from the Google Mail trash after 30 days. We recommend archiving messages instead of deleting messages in Google Mail.

===How does Spam function on Google Mail===
Mail is permanently deleted from the Google Mail Spam folder after 30 days. Please be sure to check this folder for wanted messages. If you notice a message in the spam folder that you would like to keep, make sure to click the '''Not spam''' button when the message is selected.

==How do I delete emails instead of archiving them (iOS)?==
To delete emails instead of archiving them using the swipe left feature, go to your GusMail account. In "Mail, Contacts, and Calendars" under settings, click "Account". From there click on the "Advanced". Under "Move Discarded Messages Into", click "Deleted Mailbox".

[[Category:GAFE]]

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