The residence halls and apartments are for students mature enough to live independently on campus with limited staff supervision. If a student with a disability is in need of a housing or dining accommodation, they should submit and a request and documentation on the following timeline.
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Request deadlines
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- For all students for Spring semester, the priority deadline for housing accommodation requests is December 1.
- For returning students for Fall semester/next academic year, the priority deadline for housing accommodation requests is January 1.
- For new/incoming students for Fall, the priority deadline for special housing accommodation requests for Fall semester is June 1.
- Outside of these dates, accommodations are reviewed on an ongoing basis once all paperwork has been received. Submissions by the priority deadline ensures we are best able to meet needs before housing assignment/Room Selection processes have been completed.
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Forms to submit
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For any/all types of accommodation requests, the first step is to submit the request form online, and then have documentation paperwork submitted to the Residential Life office. We can receive paperwork via whatever method works best for you/your provider - fax, reslife [at] gustavus.edu (email), postal mail, or drop-off at the Residential Life office. Health-care providers often prefer to send paperwork via fax - our fax number is posted on the paperwork and we will send the student a confirmation when it is received.Ìý
- FORM 1 - (to be completed by the student)
- This link is for new/modified requests.
- If you have an existing approved accommodation you are wanting to renew, you should have received a separate link via email. If you did not, or need it to be re-sent, please email reslife [at] gustavus.edu (reslife[at]gustavus[dot]edu) .
- FORM 2 - Documentation for Housing and/or Dietary (Meal Plan) Accommodation RequestÌý(to be completed by the health-care provider)
As the need for housing accommodations can arise at any point during the year, students should always feel free to submit a housing accommodation whenever they may require one. Please note that requests received after the priority date could take up to two weeks to process.
There are limited housing spaces available for accommodations and priority will be given to individuals who are eligible to receive accommodations under Section 504 or the Americans with Disabilities Act (ADA).Ìý
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Process
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Documentation is needed to support the need for accommodation for disability.ÌýThe Director of Residential Life in consultation with our Accommodation Committee will determine reasonable accommodations.ÌýFactors that the Director and Accommodation Committee will consider when evaluating requests for accommodations:
- Is the impact of the condition life-threatening if the request is not met?
- Is the request an integral part of the treatment plan prescribed by a medical professional for the condition in question?
- Was the request made by the priority deadline? (Medical needs will not be turned down based on this deadline)
- Is there space available to meet the student needs?
It may be helpful to note that due to the nature of living in a residence hall community, a request for a quiet hall is not a medical accommodation that can be met.ÌýAdditionally, because a residence hall is shared by hundreds of students participating in various activities throughout the day, living in a single room does not necessarily provide a student with a quiet, distraction free environment.Ìý
All requests for accommodation in housing assignment will be reviewed by the Director of Residential Life and the housing accommodations committee (consisting of confidential professional staff representing Health Service, Accessibility Resources, and/or the Counseling Center).Ìý
If you have questions about the process, please contact the Residential Life office at reslife [at] gustavus.edu (reslife[at]gustavus[dot]edu) or 507-933-7529.
Air conditioners
Traditional residence halls at Â鶹ÊÓƵ are not air conditioned with the exception of Prairie View Hall and Carlson International Center. Apartments/suites in Arbor View, Chapel View, College View and Southwest Hall are air conditioned.
Students are not allowed to bring their own air conditioning units. A window unit may be provided for those with severe/life threatening allergies, asthma, or other medical conditions that would require an air conditioner. Requests from physicians must be submitted following our usual accommodation timeline
Requests submitted after the deadline may not receive priority or may require a housing move to accommodate needs.
Air conditioner policy
For those requesting consideration for an individual A/C unit. A window unit may be provided for those with severe/life threatening allergies, asthma, or other medical conditions that would require an air conditioner.
Requirements and Process
A Request for Special Housing Accommodation form must be submitted by the student, and a Documentation for Housing Accommodation Request must be submitted by a health care provider (not related to the student) indicating a need for air conditioning. These forms are available on the Residential Life website. Approvals are determined on a case by case basis and are dependent upon the documentation received relative to the severity of illness and the availability of rooms that are centrally air conditioned or have the capability of supporting a window AC unit. There is no guarantee that your application will be approved, or you will be housed in an area equipped with central air.
The documentation must include the diagnosis, treatment plan (including prescription medication), and any additional information that would support the need for this intervention. In addition, language regarding air conditioning as a reasonable accommodation is required as we act in compliance with ADA guidelines. Physician notes such as "Please provide an air conditioner for my patient due to allergies" will not be accepted as documenting the need. Priority will be given to those students who have provided documented evidence of life threatening illnesses and disease, exacerbation of chronic respiratory diseases including asthma, chronic medical conditions, and those receiving allergy injections on a regular basis. Documentation needs to be updated each year to maintain eligibility.
There is a $75 fee charged to a student’s account for installation of the unit by Facilities staff. This also covers deinstallation in the winter (if requested) or at the end of the academic year.
Dietary Requests
Students with a disability in need of a dining accommodation should submit and complete the form below, with any accompanying documentation.
Dining Services is able to accommodate a wide variety of dietary needs. We have a campus dietitian who can meet with you to discuss your individualized dietary needs and offerings available through Dining Services. Meeting with the dietitian is no cost to the student. To schedule a visit, call the Health Service Office at (507) 933-7630.
Emotional Support Animals
Service animals are recognized under the Americans with Disability Act (ADA), and are animals that are individually trained to do work or perform tasks for the benefit of a person with a disability. If you have a Service Animal, please contact the Director of Residential Life directly to coordinate - this is a separate process from an ESA request.
Emotional support animals (ESAs) are not recognized by the ADA, and are prescribed by a licensed healthcare professional to provide therapeutic benefits to a person with a disability.
We recommend that students submit their request and documentation requesting an accommodation by the priority deadline, and at least 45 days before moving into the residence halls. Emotional support animals are not permitted in the residence halls until official written approval has been giving by Residential Life.
- You will first need to submit a Request for Special Housing Accommodation form and a Documentation for Housing Accommodation Request form which includes information from your health care practitioner regarding the specific accommodation required.
- Once approved for an accommodation, you will be emailed documentation to submit regarding their ESA including
- Veterinarian Verification Form
- A photo of the animal
- A copy of current vaccination records
- After all documentation has been verified, you will meet with the Director of Residential Life to review and sign the ESA Guidelines and Expectations. This document outlines the expectations around having an assistance animal in the hall and concludes with roommate notification.
- A date the animal is approved to move into the building will be determined at that meeting.
- A Veterinarian Verification Form and Guidelines and Expectations Form (with roommate notification) will need to be completed for each new housing assignment/academic year.